20four7VA

Operations

• Initial setup (first 2 weeks): Build and launch Gumroad store with 4–6 digital products
• Upload product files, descriptions, pricing, and branding
• Set up a one-page website (Wix, Carrd, or Notion)
• Create branded Canva assets (logo, banners, ebook covers)
• Set up email marketing automation (ConvertKit or MailerLite)
• Connect Gumroad to email list and automate lead magnet delivery
• Set up Instagram, Facebook Page, TikTok, and LinkedIn for brand
• Ongoing (weekly): Manage customer inquiries via email or social
• Post and schedule social media content 3–5x/week
• Monitor sales and track analytics
• Create new Canva posts and lead magnets monthly
• Join Facebook groups and sports communities for soft promotion
• Update CRM or Google Sheets with buyer info and feedback
• Operate and help fully launch NIL Academy with minimal oversight

Marketing and Operations Coordinator

Social Media Manager

• Develop and implement comprehensive social media strategies across platforms (Facebook, Instagram, TikTok, LinkedIn, X)
• Create and curate engaging content tailored to each platform, including graphics, videos, and copy
• Manage the social media calendar and ensure timely posting aligned with campaigns and events
• Monitor, respond to, and engage with followers to foster community and brand loyalty
• Analyze performance metrics and generate reports to inform strategy and optimize content
• Collaborate with marketing, design, and product teams to align messaging and branding
• Stay current with platform updates, algorithm changes, and emerging trends
• Manage paid social campaigns and coordinate with advertising teams when applicable
• Handle crisis communication and reputation management on social platforms

Bookkeeper

• Record daily financial transactions; ensure all entries are accurately posted to the general ledger with proper categorization.
• Process accounts payable and receivable; maintain up-to-date vendor and client balances and ensure timely payments and collections.
• Reconcile bank statements and financial accounts; deliver monthly reconciliation reports with zero unexplained variances.
• Prepare financial reports including monthly, quarterly, and annual statements for internal and external use.
• Manage payroll and statutory contributions; ensure correct salary disbursements and compliance with government filing deadlines.
• Support budgeting and forecasting activities; provide reliable financial data and variance analysis to aid strategic planning.
• Maintain organized documentation and audit trails; ensure all records are complete, accessible, and audit-ready.
• Monitor compliance with accounting standards and internal policies; identify and report discrepancies while upholding financial integrity and regulatory adherence.

Accounting and Bookkeeping Specialist

Executive Assistant

• Develop and implement a comprehensive digital marketing strategy to increase direct bookings and brand exposure
• Manage social media accounts (e.g., LinkedIn) and other online networks
• Create and manage Google Ads campaigns to drive website traffic
• Manage guest communications via a virtual inbox, responding to inquiries and messages
• Coordinate with cleaning and operational teams and review check-in/check-out details
• Manually transfer guest contact information from OTAs to central calendar for future marketing
• Primary focus on marketing; secondary support for hospitality operations
• Report to To Be Determined; work Monday to Friday, 40 hours/week

Virtual Assistant – Marketing and Hospitality

Bilingual

• Conduct cold calling / calling leads to generate appointments and follow-ups.Schedule appointments and manage calendar coordination.Post pre-provided content on company social media platforms (Facebook, Instagram, TikTok).Use Pipedrive to manage leads, track client interactions, and update CRM records.Utilize dialer tools for efficient calling and follow-ups.Maintain professionalism and excellent communication when engaging with clients and prospects.

Real Estate Executive VA, Bilingual

Customer Success Manager

• Implement and support outreach system for veteran-owned employee benefits company
• Import and manage contacts in HubSpot (CSV provided)
• Configure HubSpot pipeline stages and workflows (48-hour follow-ups, escalation triggers)
• Sync HubSpot and Apollo.io and load outreach sequences (templates provided)
• Upload training docs, battle cards, and playbooks to Google Drive
• Set up dashboards in HubSpot and Google Data Studio to track activity and revenue
• Follow Final Implementation Kit ZIP and VA Handoff Memo deliverables and timeline
• Complete implementation within 3 days and meet success criteria

Virtual Assistant, HubSpot CRM and Apollo.io Expert

• Handle day-to-day administrative tasks, including email management, document organization, and record-keeping
• Assist in preparing reports, presentations, and business proposals
• Maintain an efficient filing system for easy access to important documents
• Contact potential leads, follow up on inquiries, and maintain a database of prospects
• Professionally represent the business in client communications via phone, email, and messaging platforms
• Schedule and coordinate meetings, ensuring timely reminders and preparations
• Draft contracts, agreements, policies, and other business-related documents as needed
• Assist in research and data collection to support business decisions
• Provide input on streamlining operational processes for efficiency
• Manage appointment scheduling for interviews and hiring-related meetings
• Help screen candidates, organize applications, and coordinate communication with potential hires
• Assist in onboarding new team members, ensuring a smooth transition into the company

Personal Assistant

Digital Marketing

• Manage lead generation, digital marketing, and CRM operations for a Greenville County real estate business
• Pull and filter ~500 leads/month from First American DataTree and perform skip tracing using Smarter Contact
• Store, prioritize, and maintain lead data in Lofty CRM; set up notifications and pipeline tracking
• Prepare and organize leads for weekly direct mail campaigns (~100 mailers/week) using Lob.com; monitor delivery and responses and update CRM outcomes
• Set up and customize Lofty CRM’s IDX website with lead capture forms and configure Smart Plans/automations
• Integrate Ylopo leads into Lofty CRM using Zapier or direct integrations and provide ongoing CRM maintenance
• Configure and manage Facebook and Google PPC campaigns, monitor performance, and optimize within a $150–$250 monthly budget
• Build and configure landing pages in Lofty CRM following branding guidelines and track metrics like cost-per-lead and website traffic
• Log tasks, progress, and issues in Lofty CRM or a shared workspace; provide daily updates by 8:00 PM EST and weekly reports on lead generation, ad results, website traffic, and time spent

CRM, Direct Mail and Digital Marketing Specialist

• Answer incoming phone calls and provide courteous, professional assistance to clients in both English and Spanish
• Schedule and manage patient appointments
• Collect and enter patient demographic and insurance information into the EHR system
• Verify patient insurance eligibility and benefits
• Conduct follow-up calls for claim status inquiries
• Provide general virtual front desk support to ensure smooth practice operations
• Maintain confidentiality and adhere to HIPAA guidelines at all times
• Use phone system applications (GoToMeeting) and EHR; report to point of contact as assigned

Bilingual Virtual Front Desk Assistant, English/Spanish

• Prepare and send invoices using QuickBooks with accuracy and timeliness Monitor and follow up on outstanding payments Maintain organized records of billing activity and client communications Assist with basic administrative tasks as needed Eventually conduct outbound calls to clients for follow-ups, scheduling, or service-related communication Provide regular updates to the team regarding billing status and client interactions

Virtual Assistant, Billing & Outreach Support

Lead Generation

• Receive and manage a daily list of potential leads provided by our team
• Conduct cold calls to initiate contact and assess interest or suitability
• Use a provided script and qualification checklist to evaluate leads
• Document call outcomes and update lead status in our CRM or tracking system
• Coordinate with the ground team to hand off prequalified leads
• Provide daily reports on outreach activity and lead quality

Lead Generation and Cold Calling Specialist

• Conduct B2B sales prospecting to identify and qualify potential clients
• Generate high-quality leads through targeted outreach and research
• Utilize LinkedIn for prospecting, lead generation, and relationship building
• Maintain accurate records of outreach activities and lead status
• Collaborate with the sales team to optimize lead conversion strategies
• Stay current with industry trends and best practices in digital prospecting

B2B Sales and Lead Generation Specialist

• We are seeking an experienced Female Virtual Assistant to support our real estate business with cold calling, appointment scheduling, and social media posting.
• The ideal candidate will be fluent in Spanish, have prior experience working with real estate companies, and be confident in handling client calls and lead generation while maintaining a professional and approachable demeanor.
• Responsibilities: Conduct cold calling / calling leads to generate appointments and follow-ups.
• Schedule appointments and manage calendar coordination.
• Post pre-provided content on company social media platforms (Facebook, Instagram, TikTok).
• Use Pipedrive to manage leads, track client interactions, and update CRM records.
• Utilize dialer tools for efficient calling and follow-ups.
• Maintain professionalism and excellent communication when engaging with clients and prospects.

Real Estate Executive VA, Bilingual/Non-Bilingual

Software Engineer

• AI & ML Developer at 20four7VA building NLP/chatbot automation for support
• Design NLP models, build intelligent chatbots, optimize ticketing, and integrate with CRMs/ITSM
• Ensure security, compliance, and ethics, and continuously improve AI systems

AI & ML Developer

Account Manager

• Conduct in-depth research on potential grants, sponsorships, and partnership opportunities
• Prepare and submit grant applications, ensuring compliance with requirements and deadlines
• Draft outreach communications for sponsors and partner organizations
• Maintain a database of grants, sponsorships, and partnership prospects with deadlines and progress updates
• Assist with general business research, reporting, and administrative tasks
• Coordinate with internal teams to gather necessary documents and information for proposals
• Track application statuses and follow up as needed

Senior Business Support VA – Grants & Partnerships

Product Designer

• Design responsive and accessible user interfaces using industry-standard tools and frameworks.
• Implement pixel-perfect designs using semantic HTML5, modern CSS (Sass, TailwindCSS), and JavaScript (ES6+).
• Develop interactive UI components using JavaScript frameworks or libraries such as React.js or Vue.js (preferred but optional).
• Conduct UX research, create user personas, and design wireframes, prototypes, and high-fidelity mockups.
• Optimize UI for performance, scalability, and cross-platform compatibility.
• Collaborate with developers, product managers, and stakeholders to align design goals with business objectives.
• Integrate user feedback through iterative design processes and usability testing.
• Part-Time, remote role with 10-15 hrs/week to begin (potential for full-time based on performance).

I-CPT-0030 - UX/UI Designer

• Fundraising & Campaign Management: Kick-start and manage GoFundMe campaign, including setting up the page with compelling storytelling and visuals; updating content as needed; promoting through email and social media to drive traffic and donations.
• Website Transfer & Management: Migrate existing content from Wix to GoDaddy; extract and organize content; rebuild or integrate content into GoDaddy’s website builder or WordPress; create/revise website content to align with brand and service offerings.
• Digital Marketing & Social Media: Run and manage social media ads; monitor performance and report on outcomes; regularly create and schedule posts; build and maintain a strong online presence for the clinic.
• Administrative & CRM Support: Set up and manage a Google Sheet; initiate and manage GoRendezvous CRM; automate appointment reminders; manage appointments; handle billing and insurance claims and client reminders.
• Client Communication & Growth Support: Flexible communication modes; assist in growing the mobile practice; supporting client outreach campaigns; monitor inquiries and follow up; gather client feedback and testimonials.

Digital Marketing & Admin Support

• Manage and organize the Executive Director’s email inbox, including sorting, prioritizing, and responding to routine inquiries.
• Maintain and update the organization’s calendar, scheduling events, meetings, and speaking engagements.
• Organize website resources and ensure accurate, accessible information for visitors.
• Handle inquiries related to event dates, resources, and general organizational information.
• Assist in managing invitations and logistics for speaking engagements and conferences.
• Coordinate between email communications and calendar scheduling to ensure tasks are completed on time.
• Maintain confidentiality and exercise discretion in handling sensitive information.

B-CPT-9584 Bilingual (Spanish-English) – Nonprofit Educational Magazine Virtual Assistant

Data Analyst

• Build a defence-grade targeting engine: 1. EU/UA: Battery supply (Molicel) to UAV/defence manufacturers and integrators. Your outputs feed our LinkedIn/email outreach and website content.
• A refreshable European/Ukrainian UAV/defence landscape: primes, tier-1/2 integrators, UAV OEMs, payload/avionics/power-system suppliers, specialist distributors.
• Decision-maker maps per account (Procurement, Programme, Supply Chain, Power/Engineering) with LinkedIn + verified work emails.
• A live tender/programme radar (EU/NATO) with dates, links, status, and basic scoring (urgency, fit, country).
• Weekly Top-25 target list with rationale, ready for outreach.
Core responsibilities
• Research using subscription & public sources: - Janes (companies, programmes, platform lineages). - EU / NATO procurement: TED (Tenders Electronic Daily), NSPA, OCCAR, EDA notices. - Trade/media & exhibitor lists: Aviation Week / FlightGlobal, Eurosatory, DSEI, MSPO, ILA Berlin, etc. - Company filings / registries (e.g., Companies House, Handelsregister, KRS) and official press/investor decks.
• Relationship mapping: identify prime→integrator→supplier chains for UAV platforms; note battery/power integration partners where visible.
• Contact discovery: use Sales Navigator + Apollo/Lusha/ZoomInfo to find/verify decision-makers; keep proof/source links.
• Data hygiene & reporting: maintain a single source of truth (Sheets/HubSpot), build a compact Power BI / Looker Studio dashboard (Top-25, contact depth, funnel, tender radar), and produce a 1-page weekly brief.
• Compliance hygiene: basic sanctions/end-use checks (EU/UK/AU lists) and clean notes for internal review.

Defence Market Intelligence & Data Analyst (Aerospace & Defense)

Ecommerce

• We are seeking a highly skilled and detail-oriented Virtual Assistant with experience in e-commerce operations, specifically with Amazon and Walmart platforms.
• The ideal candidate will assist in product research, supplier outreach, inventory management, and customer relations, with a strong focus on identifying profitable products and reliable suppliers.
• Key Responsibilities: Conduct product research for Amazon and Walmart platforms; Analyze product data using Keepa and SellerAmp; Perform supplier and distributor outreach (email + phone) to vet authorized suppliers; Monitor and manage inventory restocking; Respond to and manage customer inquiries and support; Assist in building supplier relations and identifying potential distribution opportunities; Maintain organized records of outreach and follow-ups; Collaborate with client to continuously improve product sourcing strategy
• Qualifications: At least 1 year of experience in e-commerce operations (Amazon/Walmart preferred); Strong experience with product and market research; Familiarity with Keepa charts and interpreting sales/rank data; Confident in making outreach calls to suppliers; Excellent written and verbal communication skills; Strong organizational and problem-solving skills; Ability to work independently and follow standard operating procedures; Tech-savvy and quick to learn new tools or systems; Experience in customer support is a plus
• Preferred Attributes: Experience with supplier vetting and wholesale sourcing
• Tools & Software: Keepa; SellerAmp; Sellerboard (view-only if needed); Other tools as required by the client (training/guidance provided).

Ecommerce VA

Procurement

• Purpose: Source, qualify, and maintain a PRC-free, trusted-origin supply chain with a strong focus on Taiwan’s aerospace, defence, and high-trust electronics sectors. Your outputs will feed directly into sales, catalogue development, and rapid-response procurement for NATO, Five Eyes, Ukraine, and other Western-aligned markets. This role requires fluent Mandarin to enable direct engagement with Taiwan-based suppliers, manufacturers, and export partners.
• What You’ll Deliver (First 60–90 Days): Live Taiwan supplier catalogue in line with our licensed export scope: semiconductors, PCBA, power systems, optics, comms, avionics, airframe/mechanical components, and software/services.
• Supplier heatmap showing capabilities, pricing, lead times, certifications, export readiness, and compliance status (NDAA / PRC-free / trusted origin).
• Top-10 Quick Wins report identifying immediately marketable products for NATO/Five Eyes customers.
• BOM Substitution Library for high-demand PRC-origin components with Taiwan alternatives.
• Gap report showing where Taiwan cannot currently supply competitively, to avoid wasted bidding.
• Core Responsibilities 1. Supplier Identification & Qualification
• Research, shortlist, and verify Taiwan-based suppliers across all licensed product categories.
• Assess compliance (NDAA, PRC-free, trusted origin) and gather proof-of-origin documentation.
• Confirm export experience, licensing, production capacity, and willingness to engage in private label or contract manufacturing.
• 2. Supplier Engagement (Mandarin)
• Conduct outreach in Mandarin to build trust and secure competitive terms.
• Negotiate MOQs, sample policies, pricing bands, and lead times directly with supplier decision-makers.
• Maintain long-term relationships for ongoing procurement and urgent fulfilment needs.
• 3. Catalogue & Market Intelligence
• Maintain a live supplier database (Sheets/CRM) with detailed specs, certifications, pricing, and compliance notes.
• Work with internal teams to ensure product data is ready for client-facing catalogues.
• Monitor Taiwan industry developments, new capabilities, and trade show announcements.
• 4. BOM Substitution & Sourcing Support
• Analyze customer bills of materials containing PRC-origin parts and identify Taiwan-made equivalents.
• Document substitutions with spec comparisons, lead times, and pricing.
• Provide sourcing input for urgent, high-priority orders (e.g., Ukraine shortages, NATO tenders).
• 5. Compliance & Documentation
• Ensure all supplier entries meet internal quality checklist requirements: compliance proof, category tagging, source links, and certification verification.
• Maintain a clean, auditable record of supplier communications and compliance documents.
• Initial Paid Trial (5–10 Hours) Scope:
• 15 verified suppliers (with compliance notes, specs, and certifications).
• Supplier heatmap matrix with lead times, pricing bands, and export experience.
• 5 PRC → Taiwan BOM substitutions.
• Summary of top 3 immediate supply opportunities.

Procurement Specialist, Aerospace & Defence, Mandarin-speaking

• Defence Market Intelligence & Data Analyst (Aerospace & Defence) Purpose\n• Build a defence-grade targeting engine: 1. EU/UA: Battery supply (Molicel) to UAV/defence manufacturers and integrators. Your outputs feed our LinkedIn/email outreach and website content.\n• What you’ll deliver (first 60–90 days)\n• A refreshable European/Ukrainian UAV/defence landscape: primes, tier-1/2 integrators, UAV OEMs, payload/avionics/power-system suppliers, specialist distributors.\n• Decision-maker maps per account (Procurement, Programme, Supply Chain, Power/Engineering) with LinkedIn + verified work emails.\n• A live tender/programme radar (EU/NATO) with dates, links, status, and basic scoring (urgency, fit, country).\n• Weekly Top-25 target list with rationale, ready for outreach.\nCore responsibilities\n• Research using subscription & public sources: - Janes (companies, programmes, platform lineages).\n• EU / NATO procurement: TED (Tenders Electronic Daily), NSPA, OCCAR, EDA notices.\n• Trade/media & exhibitor lists: Aviation Week / FlightGlobal, Eurosatory, DSEI, MSPO, ILA Berlin, etc.\n• Company filings / registries (e.g., Companies House, Handelsregister, KRS) and official press/investor decks.\n• Relationship mapping: identify prime→integrator→supplier chains for UAV platforms; note battery/power integration partners where visible.\n• Contact discovery: use Sales Navigator + Apollo/Lusha/ZoomInfo to find/verify decision-makers; keep proof/source links.\n• Data hygiene & reporting: maintain a single source of truth (Sheets/HubSpot), build a compact Power BI / Looker Studio dashboard (Top-25, contact depth, funnel, tender radar), and produce a 1-page weekly brief.\n• Compliance hygiene: basic sanctions/end-use checks (EU/UK/AU lists) and clean notes for internal review.\nRequired experience\n• Proficient with Sales Navigator + one of Apollo/Lusha/ZoomInfo for contact verification.\n• Strong spreadsheet discipline; Power BI/Looker Studio for concise dashboards.\n• Clear, concise writing; can summarise a programme/tender in 5–8 bullet points.\nKPIs\n• Coverage: priority accounts identified and tagged by segment/country.\n• Contact depth: ≥2 verified decision-makers per priority account.\n• Tender radar live with weekly updates; deadlines surfaced on time.\n• Weekly Top-25 list delivered; reply/meeting rates improve week-on-week from better targeting.\nInitial paid trial (5–10 hours)\n• Scope: Ukraine UAV/defence landscape.\n• Deliverables: 20 companies (segmented), 15 verified decision-makers (roles above), 6 current programmes/tenders with links & dates, Top-15 target list with rationale; compact dashboard + data dictionary.\nAbout Our Export Capability (Taiwan Operations) Aero Vanguard Taiwan Limited (Registration: 60680435) is a fully licensed Taiwan export company with the following approved business categories: • F114070 - Aircraft and Parts Wholesale • F119010 - Electronic Materials Wholesale • F214070 - Aircraft parts and components through established supplier networks • F401010 - International Trade • I301010 - Information Software Services Export Products Available: • Molicel high-performance lithium-ion cells and battery packs (primary focus for UAV/defence applications) • Electronic components and materials for aerospace/defence integration • Aircraft parts and components through established supplier networks • Custom battery solutions for UAV, UGV, communications, and EO/IR payloads\nKey Advantages: • Legitimate Taiwan export structure with proper business licenses • Established logistics and shipping capabilities from Taiwan to EU/NATO markets • Compliance with UN38.3, MSDS, and international shipping requirements for battery products • Fast lead times and flexible MOQs for defence/commercial UAV applications Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today. What we offer: Competitive rates Weekly payments Annual rate increase (based on performance) Paid time off Paid holidays Various open roles are available Free training and upskilling Constant support and guidance from managers and mentors Clear schedules and guidelines A vibrant community always ready to support you And more!

Defence Market Intelligence & Data Analyst, Aerospace & Defence

Accounts Payable

• Process and review weekly payment runs, ensuring invoices entered by AP Specialists are accurate.\n• Research, analyze, and resolve complex accounts payable and vendor-related issues from both internal and external inquiries.\n• Audit vendor bills for accuracy and dispute any erroneous charges as necessary.\n• Manage vendor records, including creating and updating information in the accounting system according to company policy, collecting W9s, and managing Certificates of Insurance.\n• Assist with vendor 1099 issuance.\n• Support monthly sales and use tax reporting and filing.\n• Serve as backup for AP functions when needed.\n• Collaborate with other accounting team members to support departmental goals.\n• Maintain a thorough understanding of accounting concepts, practices, and procedures.\n• Perform other duties as assigned by the Manager.