20four7VA

Social Media Manager

• Edit short-form and long-form video content for social media platforms
• Add captions, transitions, music, graphics, and basic motion effects as needed
• Trim and format videos to meet platform-specific requirements
• Ensure all content aligns with the company's branding and style guidelines
• Export videos in the appropriate formats for each platform
• Schedule and publish content across the company's social media platforms
• Maintain the content calendar and ensure consistent posting
• Upload videos, captions, hashtags, and media assets
• Organize content files and maintain an organized media library
• Monitor scheduled posts to ensure successful publishing
• Maintain organized folders for videos, graphics, and marketing assets
• Coordinate content delivery with the business owner or marketing team
• Assist with simple content planning and scheduling
• Keep track of completed, scheduled, and upcoming content
• Maintain posting schedules and content trackers
• Assist with basic reporting on posted content
• Perform other administrative tasks related to content management as assigned

Video Editing, Social Media Virtual Assistant

Executive Assistant

• Coordinate daily marketing activities across multiple brands.
• Assist with the execution of marketing campaigns and promotional initiatives.
• Organize and maintain marketing assets, creative files, and digital content libraries.
• Coordinate creative requests and communicate project updates with internal stakeholders.
• Ensure marketing deliverables are completed according to schedule.
• Assist with managing company's social media accounts.
• Maintain and organize social media content calendars.
• Schedule and publish approved content across various social platforms.
• Monitor social media activity and assist with basic engagement.
• Prepare recurring marketing and operational reports.
• Monitor campaign performance using Google Analytics 4 (GA4), Meta Business Suite, TikTok Analytics, and other reporting tools.
• Compile key performance metrics into easy-to-understand reports.
• Identify trends and provide insights to support marketing decisions.
• Support daily business operations and administrative tasks.
• Coordinate cross-functional projects and assist with workflow management.
• Track project timelines, deadlines, and deliverables.
• Organize internal documentation and maintain operational records.
• Maintain spreadsheets and operational trackers using Microsoft Excel.
• Prepare presentations, reports, and business documents as needed.

Marketing & Operations Virtual Assistant

Research Scientist

• Research financially qualified churches, ministries, religious organizations, and schools
• Identify decision-makers and make introductory calls
• Obtain permission for broker to send property materials
• Maintain organized records of all outreach
• Support targeted marketing of church property in Bethesda, Maryland
• Track outreach and provide summaries of qualified contacts
• Assist with systems and processes using Google Workspace and other tools.

Business Support Virtual Assistant – Research & Outreach

• Assist the Social Media Manager in brainstorming, developing, and executing social media campaigns for multiple clients.
• Help create and maintain content calendars aligned with each client's marketing objectives.
• Coordinate content requests and organize creative assets.
• Ensure content aligns with each client's brand voice and messaging.
• Create engaging social media content, including text, images, graphics, and short-form videos.
• Schedule and publish content across major social media platforms, including: Facebook, Instagram, LinkedIn, X (Twitter), other client platforms as needed.
• Utilize Canva and other design tools to produce visually appealing content.
• Monitor client social media accounts daily.
• Respond promptly and professionally to comments, direct messages, mentions, and reposts.
• Engage with online communities while maintaining each client's brand voice.
• Track social media performance using native platform analytics and social media management tools.
• Monitor audience growth, engagement, reach, impressions, and other key performance metrics.
• Prepare recurring client reports summarizing campaign performance and insights.

Social Media Assistant

Sales Development Rep

• Conduct outbound cold calls to a curated list of senior-level IT and operations contacts provided by the client.
• Engage CTOs, CIOs, IT Directors, VPs of IT, and Operations Leaders across the AEC and Energy industries.
• Book qualified discovery meetings directly with the business owner.
• Reconfirm all booked meetings the day before scheduled appointments.
• Provide a short weekly recap outlining what messaging is working, common objections or patterns from prospects, and insights from conversations with IT leaders.

Outbound Sales Development Representative – AEC, Energy Focus

Lead Generation

• Monitor construction bidding platforms for projects matching the company's services
• Identify qualified residential and commercial renovation opportunities
• Research project details and determine which opportunities align with company capabilities
• Maintain an organized pipeline of active bids and opportunities
• Assist with ongoing lead generation and prospecting activities when needed
• Download project specifications and plans from construction bidding platforms
• Upload project documentation into the company's AI estimating software
• Review AI-generated estimates for completeness
• Submit completed estimates to general contractors and project owners following established procedures
• Maintain organized records of submitted estimates
• Follow up with prospective clients after estimates have been submitted
• Confirm receipt of estimates and answer general questions
• Build relationships with general contractors and project contacts
• Document client feedback and next steps
• Escalate pricing or negotiation discussions to ownership when appropriate
• Maintain tracking spreadsheets or CRM records of all submitted estimates
• Prepare daily summaries outlining completed work, submitted bids, and lead activity
• Track estimate status, responses, and follow-up requirements
• Assist with general administrative support related to business development activities

Construction Lead Generation and Estimating Support Virtual Assistant

Administrative Assistant

• Perform outbound cold calls using Mojo Power Dialer to various leads including FSBOs, expired listings, absentee owners, pre-foreclosures, and circle prospecting
• Qualify motivated sellers and identify listing opportunities
• Handle objections professionally while building rapport with prospects
• Schedule listing appointments directly on the agent's calendar
• Follow up with leads via phone, text message, and email
• Accurately update call dispositions within Mojo Dialer
• Maintain the CRM with organized notes, follow-up reminders, and lead tracking
• Assist with listing paperwork and contract draft preparation
• Coordinate documents with clients and provide general administrative support
• Maintain organized digital files and transaction documentation
• As the business expands, the role may evolve to include Transaction Coordination responsibilities

Real Estate Virtual Assistant – Cold Calling, Admin Support

Customer Success Manager

• Manage executive calendars and scheduling.
• Coordinate appointments through Acuity Scheduling.
• Audit calendars and prevent scheduling conflicts.
• Schedule recurring meetings and client sessions.
• Respond professionally to client inquiries.
• Coordinate payment corrections through Stripe.
• Maintain accurate client records and documentation.
• Ensure key stakeholders are included in client communications.
• Resolve minor administrative and technical issues as they arise.
• Serve as the primary administrator for the organization's GoHighLevel platform.
• Build and maintain marketing funnels.
• Create landing pages.
• Design and optimize automation workflows.
• Build drip campaigns and customer journeys.
• Create and maintain email templates.
• Build newsletters and promotional campaigns.
• Configure subscription products.
• Create internal forms.
• Manage CRM pipelines.
• Build Smart Lists.
• Implement tagging and segmentation strategies.
• Audit CRM data for accuracy and consistency.
• Monitor automation performance and troubleshoot workflow issues.
• Maintain and optimize the organization's technical ecosystem.
• Configure advanced Jotform forms with conditional logic.
• Integrate Jotform with GoHighLevel.
• Test lead routing and automation accuracy.
• Audit WordPress forms and website functionality.
• Troubleshoot GoDaddy hosting and DNS issues.
• Monitor website uptime and system health.
• Verify email and notification delivery.
• Maintain CRM integrity across all connected platforms.
• Troubleshoot system integrations and workflow failures.
• Provide operational support for marketing activities.

GoHighLevel CRM & Automation Administrator

• Review daily employee and officer reports for completeness and accuracy
• Verify reports follow established company standards and reporting rubrics
• Compare meal and break attestation forms against employee timesheets
• Identify missing information, incomplete reports, or policy exceptions
• Flag urgent issues requiring immediate management attention
• Prepare concise daily summary reports for leadership
• Assist with inbox management and email organization
• Organize operational documentation and reports
• Maintain tracking logs and administrative records
• Support executive administrative tasks as assigned
• Help identify reporting trends and recurring operational issues
• Assist with maintaining consistency across company reporting procedures
• Support ongoing process improvements and documentation
• Assist with basic lead generation and outreach activities
• Support Google Business Profile updates and online presence
• Assist with simple social media engagement and company visibility initiatives
• Support light digital marketing projects as assigned

Business Support, Reporting Virtual Assistant

General

• Develop and maintain websites for 15+ operating companies, ensuring they are visually appealing, user-friendly, and aligned with brand guidelines.
• Implement website redesigns and updates as necessary, including changes to site structure, navigation, and visual elements.
• Regularly audit websites to identify and address issues related to performance, functionality, and overall user experience.
• Create and update landing pages tailored to specific marketing campaigns to drive conversions, collect leads, and enhance user engagement.
• Collaborate with marketing teams to ensure landing pages are optimized for SEO, conversions, and alignment with campaign goals.
• Work closely with the marketing teams to update website content, including text, images, banners, and calls to action to support ongoing campaigns and promotions.
• Troubleshoot website issues, including broken links, formatting errors, and other technical problems.
• Provide support as needed to resolve technical issues quickly, ensuring minimal downtime and optimal website performance.
• Monitor website performance using analytics tools (e.g., Google Analytics) to track user behavior, traffic, and conversion rates.
• Provide regular reports on website performance, highlighting key insights and areas for improvement.
• Manage multiple website projects concurrently, maintaining an organized approach and meeting deadlines for updates, new builds, and landing page creation.
• Maintain documentation of all website-related projects, including changes made, design elements, and content updates.

Web Development Coordinator

Influencer Marketing

• Research and identify potential affiliate partners.
• Find influencers and content creators across Instagram, TikTok, YouTube, Facebook, Pinterest, and other relevant platforms.
• Build and maintain lists of qualified affiliate prospects.
• Conduct outreach through email, direct messaging, and social media channels.
• Generate 50–100 new affiliate prospects per week.
• Track outreach efforts, responses, and recruitment metrics.
• Maintain accurate records of affiliate applications and onboarding status.
• Prepare weekly activity reports and recruitment updates.

Affiliate Marketing, Influencer Outreach VA

• Perform accurate data entry into the company's Transportation Management System (TMS)
• Update and maintain shipment records and customer information
• Follow established SOPs and training materials to complete tasks efficiently
• Ensure all data entered is accurate, complete, and up to date
• Organize and manage transportation-related documentation
• Collect Bills of Lading (BOLs) and Proofs of Delivery (PODs)
• Send follow-up emails to carriers and drivers regarding missing documentation
• Assist with load closure processes
• Track shipments from pickup through delivery
• Monitor shipment statuses and verify driver ETAs
• Communicate with carriers and drivers via email and phone when necessary
• Update shipment milestones and tracking information within the TMS and to customers
• Assist with load management and operational workflows
• Support quoting and RFQ processes as responsibilities expand

Freight Brokerage Operations Virtual Assistant

• Follow up on new inquiries generated through Facebook Ads and Google Ads.
• Contact leads via phone, SMS, WhatsApp, and email.
• Conduct outbound calls to prospective students and parents.
• Book free introductory guitar lessons into the company calendar.
• Confirm appointments and send reminders.
• Follow up with no-shows and reschedule appointments when appropriate.
• Re-engage previous inquiries and former students.
• Welcome new students and parents.
• Maintain ongoing communication with current students and families.
• Provide a positive and professional customer experience.
• Answer general inquiries and direct questions to the appropriate team member when necessary.
• Build rapport with prospective students and parents.
• Update and maintain lead records within GoHighLevel (GHL) / LeadConnector.
• Document all communications and interactions accurately.
• Ensure no leads are overlooked or forgotten.
• Maintain clean and organized CRM records.
• Track lead progression through the enrollment process.
• Assist with inbox management and email organization.
• Support calendar management and scheduling activities.
• Maintain accurate records and administrative documentation.
• Prepare weekly performance reports.
• Generate simple weekly reports outlining:
• Leads contacted
• Trial lessons booked
• No-shows
• New student enrollments
• Re-engaged leads and former students
• Monitor outreach and appointment-setting performance metrics.

Lead Follow-Up & Appointment Setting Virtual Assistant

Project Manager

• Assist in the planning and execution of marketing campaigns, product launches, and brand initiatives from kickoff through delivery.
• Maintain and update project plans, timelines, and task trackers to ensure all stakeholders are aligned.
• Schedule and facilitate project meetings, prepare agendas, and distribute meeting notes and action items.
• Track project milestones, flag risks, and proactively escalate blockers to senior project managers or department leads.
• Serve as a point of contact between internal teams.
• Coordinate asset delivery and approvals across internal teams.
• Support resource planning by tracking team capacity and workload across active projects.
• Maintain organized project documentation including briefs, status reports, and post-mortems.
• Compile and distribute weekly project status updates to stakeholders.
• Assist in building and refining project management templates and process documentation.
• Help track project budgets and flag variances to the marketing operations team.
• Assist team members when needed to accomplish team goals.

Associate Project Manager

• Assist with Amazon Seller Central account setup and organization
• Help maintain account information and marketplace settings
• Support listing creation and product uploads
• Monitor account notifications and basic account health metrics
• Conduct product and category research
• Gather supplier information and requirements
• Maintain organized sourcing records and research findings
• Assist with ongoing e-commerce administrative tasks
• Monitor listings and product information
• Support customer service workflows when needed