20four7VA

Executive Assistant

• Make outbound follow-up calls to clients, vendors, tenants, or service providers as directed.
• Follow up on pending requests, documents, appointments, and action items.
• Maintain professional and friendly communication during all interactions.
• Document call outcomes and update records accordingly.
• Assist with daily administrative tasks and business coordination.
• Help track outstanding tasks and ensure timely completion.
• Organize information, records, and communication logs.
• Provide support with scheduling and general business operations as needed.
• Maintain accurate records using spreadsheets and tracking systems.
• Update and organize business information in Excel, Google Sheets, or other databases.
• Monitor task lists and follow-up schedules.
• Communicate regularly with the business owner regarding updates and completed tasks.
• Coordinate with vendors, service providers, and other contacts when necessary.
• Assist in organizing workflows and improving operational efficiency.

Sales Development Rep

• Conduct outbound cold calls to a curated list of senior-level IT and operations contacts.
• Engage CTOs, CIOs, IT Directors, VPs of IT, and Operations Leaders.
• Book qualified discovery meetings directly with the business owner.
• Reconfirm all booked meetings the day before scheduled appointments.
• Record a concise one-line summary per contact in a shared tracking sheet.
• Provide a short weekly recap outlining messaging effectiveness and prospects' insights.

Senior Outbound Sales Development Representative – AEC, Energy Focus

Performance Marketing

• Provide SEO Support through on-page and off-page optimization, keyword research, and competitor analysis.
• Manage Google Ads campaigns, monitor performance, and optimize results.
• Assist with additional digital marketing support tasks as needed.
• Report and optimize marketing performance data and client-facing reports.

Part-Time SEO, Google Ads Virtual Assistant

Social Media Manager

• Organize and maintain digital files, records, and documentation systems.
• Transfer and properly categorize files from Fiverr, Google Drive, and other platforms into structured filing systems.
• Organize Fiverr receipts, downloads, invoices, and project documentation for bookkeeping and recordkeeping purposes.
• Help establish and maintain organized tracking systems for business expenses, products, and operational records.
• Improve workflow efficiency and document accessibility using AI-powered tools where appropriate.
• Maintain organized cloud-based filing systems and ensure files remain up to date and accessible.
• Assist with creating, scheduling, and organizing social media content.
• Help maintain a consistent online presence across multiple social platforms.
• Conduct basic SEO reviews and recommend improvements for website visibility and content optimization.
• Organize and manage digital marketing materials and assets.
• Support ongoing content organization and branding consistency efforts.
• Research relevant grant opportunities and Requests for Proposals (RFPs).
• Assist with preparing and completing grant applications and proposal documentation.
• Track submission deadlines, requirements, and supporting documentation.
• Organize application materials and maintain records for ongoing submissions and opportunities.
• Provide administrative support related to proposal and grant submission processes.
• Assist with task tracking, follow-ups, and operational coordination.
• Support ongoing organization of business-related projects and workflows.
• Maintain professionalism and confidentiality while handling sensitive information.
• Provide additional administrative assistance as needed.

Part-Time Virtual Assistant, Administrative, Social Media, Grant Support

• Conduct online research for various business and operational needs
• Provide executive and personal assistant support
• Manage emails, inbox organization, and follow-ups
• Coordinate projects and assist with administrative tasks
• Perform transcription and data entry duties
• Schedule and coordinate appointments and events
• Support client outreach and relationship management via email
• Maintain and organize email marketing lists
• Assist with transition-to-transport coordination processes
• Handle general administrative support tasks as needed

Healthcare Operations & Administrative Virtual Assistant

• Manage and coordinate calendars across four different companies.
• Schedule, reschedule, and coordinate meetings, appointments, and events.
• Monitor calendar availability and prevent scheduling conflicts.
• Ensure all meetings are properly organized and updated.
• Maintain accurate calendar records and scheduling workflows.
• Confirm all scheduled meetings at the beginning of each week.
• Send meeting invitations, reminders, and follow-up communications.
• Track meeting updates, cancellations, and scheduling changes.
• Monitor and manage email inboxes on behalf of the executive.
• Draft, organize, and respond to emails when appropriate.
• Prioritize incoming communications and flag important messages.
• Assist with general administrative coordination related to meetings and scheduling.
• Maintain organized communication records and scheduling documentation.

Executive Virtual Assistant – Calendar & Email Management

• Support client consultations, lead follow-up, onboarding, and customer support activities
• Conduct phone and virtual consultations with prospective and active clients
• Review and discuss client credit reports at a high level
• Explain the credit repair process and available services clearly and professionally
• Follow up with warm leads and nurture prospects through the sales process
• Assist with outbound lead follow-up activities
• Support the internal sales team with scheduling and communication
• Maintain accurate client records within the CRM
• Update account information and document interactions properly
• Assist with onboarding and account setup processes
• Coordinate with internal sales and operations teams to support client success

Credit Repair Consultant, Spanish Bilingual

Operations

• Monitor rental payments and track tenant payment status.
• Track and categorize property-related expenses.
• Maintain property inventories with descriptions and allocation to specific units.
• Assist with rental listing postings on Zillow, social media, Airbnb, and other platforms.
• Communicate with vendors, including Spanish-speaking vendors using translation tools.
• Create master Google Drive folders for each property and mirror them on local devices.
• Organize, upload, and properly categorize all property and business documents.
• Research free or cost-effective alternatives to current tools.
• Manage and coordinate medical appointments, therapy schedules, and reminders.
• Participate in Google Meet work sessions and scheduled check-ins.

Real Estate Operations VA, Bilingual

• Assist with updating and maintaining CRM records and spreadsheets
• Review calendar activity and update meeting tracking logs
• Support recurring administrative and organizational workflows
• Help maintain clean and accurate business records
• Schedule templated posts across social media platforms using the provided content calendar
• Upload and manage pre-created videos and content assets
• Perform pre-post engagement activities such as commenting and warming up posts
• Monitor and respond to comments and engagement after posting
• Send templated email newsletters and communications to the appropriate audiences
• Assist with scheduling and managing outreach sequences
• Support templated LinkedIn messaging workflows and follow-up activities
• Help maintain organized workflows and recurring task schedules
• Support additional business support activities as the relationship grows

Business Support, Social Media Coordination Virtual Assistant

Lead Generation

• Identify and qualify potential leads through online research, databases, and industry platforms.
• Develop strategies to expand the prospect base and target markets.
• Plan, design, and execute email marketing campaigns to engage prospects and clients.
• Monitor campaign performance and optimize for higher conversion rates.
• Maintain and update the CRM system with accurate lead and client information.
• Track lead progress through the sales funnel and ensure timely follow-ups.
• Conduct personalized outreach to prospects via email, phone, and social platforms.
• Manage follow-up communications to nurture leads and build long-term relationships.
• Perform market research to identify trends, competitor activities, and potential opportunities.
• Provide insights and reports to support sales and marketing strategies.
• Accurately input, update, and maintain data in CRM systems, spreadsheets, and other databases.

Lead Generation and Marketing Associate

Bilingual

• Coordinate and assign cleaning staff to client appointments.
• Arrange and confirm cleaning appointments with clients, ensuring preferences and timelines are met.
• Follow up with clients to gather feedback and ensure satisfaction.
• Address client inquiries, handle concerns, and deliver an exceptional service experience.
• Conduct outbound calls to potential clients to promote services and secure new business.
• Help source, interview, and onboard new cleaners.
• Send and manage follow-up emails to clients and prospects to maintain engagement.
• Create and schedule light content (e.g., Canva posts, community engagement, photo uploads).
• Maintain and update CRM workflows, email campaigns, and client records.

Cleaning Services Coordinator, Bilingual

• 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide.
• The Marketing VA will support the client with practical marketing execution, including social media posting, simple marketing materials, partnership flyers, handouts, and light DM response support.
• Assist with social media posting and content organization for Instagram and Facebook, with future support for TikTok and YouTube.
• Help maintain a more consistent social media presence by preparing, formatting, and scheduling posts based on client direction and available content.
• Support light social media engagement, such as responding to DMs or comments using client-approved guidance and escalating anything that requires the client’s direct response.

Marketing Virtual Assistant

• Schedule and publish social media posts using provided content and templates
• Repurpose existing photos and marketing assets into engaging posts
• Maintain consistent posting schedule (approx. 7–10 posts per week)
• Ensure brand consistency across all platforms
• Assist in basic caption writing and hashtag research
• Organize and manage content library (photos, templates, assets)
• Collaborate with the client to plan content calendars
• Suggest simple content ideas aligned with current trends
• Assist with basic engagement (comments, messages if needed)
• Support simple email marketing or outreach campaigns (as needed)
• Conduct basic research on competitors or trends
• Monitor inventory levels (e.g., containers, supplies)
• Track when stock is running low
• Assist with placing or coordinating supply orders
• Help identify opportunities to streamline or automate tracking processes

Social Media & Marketing Virtual Assistant

• Create visually appealing presentation materials (PowerPoint/Canva)
• Design branded client questionnaires, forms, and marketing materials
• Edit long-form and short-form video content for YouTube and social media
• Assist with Eventbrite event setup and promotional materials
• Support influencer marketing initiatives
• Create logos, branding assets, and other visual content
• Assist with e-book development and digital marketing projects
• Help organize and maintain brand consistency across platforms
• Collaborate with the client on creative ideas and future online course materials
• Provide general marketing and creative support as the business grows

Marketing & Creative Virtual Assistant

• Conduct outbound cold calls to prospective B2B clients
• Generate new leads and qualify prospects
• Set appointments and book meetings for the sales team
• Follow the provided scripts, workflows, and sales processes
• Update and manage lead information accurately in the CRM
• Maintain organized records of calls, outcomes, and follow-ups
• Communicate regularly with the client regarding progress and results