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Real Estate Virtual Assistant – Cold Calling, Admin Support
20four7VAReal Estate Virtual Assistant providing cold calling and admin support for real estate businesses. Working remotely to enhance efficiency and streamline operations.
About the role
Key responsibilities & impact- Perform outbound cold calls using Mojo Power Dialer to various leads including FSBOs, expired listings, absentee owners, pre-foreclosures, and circle prospecting
- Qualify motivated sellers and identify listing opportunities
- Handle objections professionally while building rapport with prospects
- Schedule listing appointments directly on the agent's calendar
- Follow up with leads via phone, text message, and email
- Accurately update call dispositions within Mojo Dialer
- Maintain the CRM with organized notes, follow-up reminders, and lead tracking
- Assist with listing paperwork and contract draft preparation
- Coordinate documents with clients and provide general administrative support
- Maintain organized digital files and transaction documentation
- As the business expands, the role may evolve to include Transaction Coordination responsibilities
Requirements
What you’ll need- Prior experience in cold calling is highly preferred.
- Prior experience in real estate is preferred.
- Fluent English with a natural, conversational speaking tone.
- Strong communication and objection-handling skills.
- Ability to follow scripts while maintaining authentic conversations.
- Highly organized with exceptional attention to detail.
- Experience with CRM management and lead tracking.
- Reliable internet connection and quiet work environment.
- Experience working with U.S. real estate agents, brokers, or investors is preferred.
- Familiarity with the Connecticut and New York real estate markets is preferred.
- Experience as a Transaction Coordinator or the ability and interest to grow into a Transaction Coordinator role is highly preferred.
- Experience preparing contracts, disclosures, and transaction documents using templates is preferred.
- Experience tracking transaction timelines and coordinating with clients, attorneys, lenders, title companies, inspectors, and other parties involved in a real estate transaction is preferred.
- Experience with transaction management software or real estate document management systems is a plus.
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Outbound Cold CallingLead QualificationTransaction CoordinationContract PreparationLead TrackingDocument ManagementScript FollowingAttention to DetailReal Estate Market KnowledgeTransaction Timeline Tracking
Soft Skills
Strong CommunicationRapport BuildingOrganizational Skills