Real Estate Virtual Assistant – Cold Calling, Admin Support

20four7VA

Real Estate Virtual Assistant providing cold calling and admin support for real estate businesses. Working remotely to enhance efficiency and streamline operations.

Posted 7/9/2026contractRemote • Connecticut, New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in outbound cold calling, lead qualification, and CRM management within the real estate sector. Proficient in preparing transaction documents and coordinating with various stakeholders in real estate transactions.

Highest-signal resume keywords

Cold Calling ExperienceCRM ManagementReal Estate Transaction CoordinationObjection Handling SkillsContract Preparation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Outbound Cold CallingLead QualificationTransaction CoordinationContract PreparationLead TrackingDocument ManagementScript FollowingAttention to DetailReal Estate Market KnowledgeTransaction Timeline Tracking

Soft Skills

Strong CommunicationRapport BuildingOrganizational Skills

Tools & Technologies

Mojo Power DialerCRM SoftwareTransaction Management Software

Industry Keywords

Real EstateFSBOExpired ListingsAbsentee OwnersPre-ForeclosuresConnecticut Real EstateNew York Real Estate

About the role

Key responsibilities & impact

Perform outbound cold calls using Mojo Power Dialer to various leads including FSBOs, expired listings, absentee owners, pre-foreclosures, and circle prospecting
Qualify motivated sellers and identify listing opportunities
Handle objections professionally while building rapport with prospects
Schedule listing appointments directly on the agent's calendar
Follow up with leads via phone, text message, and email
Accurately update call dispositions within Mojo Dialer
Maintain the CRM with organized notes, follow-up reminders, and lead tracking
Assist with listing paperwork and contract draft preparation
Coordinate documents with clients and provide general administrative support
Maintain organized digital files and transaction documentation
As the business expands, the role may evolve to include Transaction Coordination responsibilities

Requirements

What you’ll need

Prior experience in cold calling is highly preferred.
Prior experience in real estate is preferred.
Fluent English with a natural, conversational speaking tone.
Strong communication and objection-handling skills.
Ability to follow scripts while maintaining authentic conversations.
Highly organized with exceptional attention to detail.
Experience with CRM management and lead tracking.
Reliable internet connection and quiet work environment.
Experience working with U.S. real estate agents, brokers, or investors is preferred.
Familiarity with the Connecticut and New York real estate markets is preferred.
Experience as a Transaction Coordinator or the ability and interest to grow into a Transaction Coordinator role is highly preferred.
Experience preparing contracts, disclosures, and transaction documents using templates is preferred.
Experience tracking transaction timelines and coordinating with clients, attorneys, lenders, title companies, inspectors, and other parties involved in a real estate transaction is preferred.
Experience with transaction management software or real estate document management systems is a plus.

Benefits

Comp & perks

Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!