Billing and Accounts Receivable Operations Specialist
Olly Olly
Personal Assistant
20four7VA
part-time
Posted on:
Origin: • 🌎 Anywhere in the World
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Handle day-to-day administrative tasks, including email management, document organization, and record-keeping
- Assist in preparing reports, presentations, and business proposals
- Maintain an efficient filing system for easy access to important documents
- Contact potential leads, follow up on inquiries, and maintain a database of prospects
- Professionally represent the business in client communications via phone, email, and messaging platforms
- Schedule and coordinate meetings, ensuring timely reminders and preparations
- Draft contracts, agreements, policies, and other business-related documents as needed
- Assist in research and data collection to support business decisions
- Provide input on streamlining operational processes for efficiency
- Manage appointment scheduling for interviews and hiring-related meetings
- Help screen candidates, organize applications, and coordinate communication with potential hires
- Assist in onboarding new team members, ensuring a smooth transition into the company
Requirements
- Requested experience tier level: Junior-Senior level
- Minimum availability: 10 hrs/week
- Shift: EST timezone, M-F (shift hours TBD)
- Languages: English required; neutral accent preferred
- Administrative/business support experience
- Email management, document organization, and record-keeping
- Experience preparing reports, presentations, and business proposals
- Scheduling and calendar coordination skills
- Lead management and client communication via phone, email, and messaging platforms
- Experience drafting contracts, agreements, policies, and other business documents
- Research and data collection skills to support business decisions
- Hiring & recruitment support experience (screening, scheduling, onboarding)
- Ability to maintain databases and filing systems
