HR & Recruitment Virtual Assistant
20four7VA
Administrative & Client Relations Support Virtual Assistant
20four7VA
part-time
Posted on:
Location Type: Remote
Location: Remote • 🌎 Anywhere in the World
Visit company websiteJob Level
JuniorMid-Level
About the role
- Assist with daily operations, client communication, and lead management
- Book appointments, follow up with leads, track client inquiries, manage invoices, and monitor inventory levels
- Respond promptly and professionally to client emails, calls, and messages via the practice’s business line (RingRX)
- Schedule and manage client appointments, follow-ups, and consultations using Aesthetic Record EMR or other internal systems
- Track and document all incoming leads from calls, website inquiries, and social media channels
- Create, send, and manage invoices and payment records
- Maintain client and financial documentation in organized digital folders
- Learn and master the clinic’s workflow systems (Aesthetic Record EMR, RingRX)
Requirements
- 2+ years of administrative or client service experience (medical, aesthetic, or wellness industry preferred)
- Strong English communication skills (spoken and written) with Level A or B accent
- Experience using Aesthetic Record EMR or similar medspa booking platforms (preferred)
- Proficient in Google Workspace (Docs, Drive) and Microsoft Word
- Strong organizational and multitasking abilities; detail-oriented and proactive
- Comfortable handling sensitive client and business information confidentially
- Friendly, empathetic, and professional demeanor consistent with a premium client experience
Benefits
- Independent contractor opportunity
- Remote work options
- Flexible schedule
- Work from anywhere in developed markets such as the U.S., U.K., Canada, and Australia
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative experienceclient service experienceinvoice managementlead managementdocument trackingmultitaskingdetail-oriented
Soft skills
strong communication skillsempathetic demeanorprofessional demeanororganizational abilitiesproactive attitude