Administrative Virtual Assistant – Executive Assistant
20four7VA
HR & Recruitment Virtual Assistant
20four7VA
contract
Posted on:
Location Type: Remote
Location: Remote • 🌎 Anywhere in the World
Visit company websiteJob Level
JuniorMid-Level
About the role
- Post job openings on various recruitment platforms and social media channels
- Screen resumes and shortlist candidates based on hiring criteria agreed with manager
- Schedule and coordinate interviews with hiring managers and candidates
- Conduct initial candidate communications (e.g., acknowledgment emails, updates, interview reminders)
- Maintain candidate records and recruitment tracking spreadsheets
- Assist in background checks, motor vehicle record checks, and drug test coordination
- Assist in the creation of company Gmail accounts
- Prepare and distribute onboarding materials and documentation
- Guide new hires through the onboarding process, ensuring all paperwork and compliance requirements are completed
- Support Day 1 orientation logistics and ensure a smooth new hire experience
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred)
- 1–2 years of HR or recruitment experience; exposure to logistics or delivery operations is a plus
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficient in Google Workspace or Microsoft Office (Docs, Sheets, Excel, Outlook)
- Ability to handle confidential information with discretion
- Comfortable working in a fast-paced, high-volume environment
Benefits
- General administrative support to HR and Operations teams as needed
- Support employee engagement initiatives and assist in HR communications
- Process I-9s to verify ability to work in the US
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
recruitmentresume screeningcandidate communicationbackground checksonboardingcompliance requirementslogistics coordination
Soft skills
organizational skillsattention to detailcommunication skillsinterpersonal skillsdiscretion
Certifications
Bachelor’s degree in Human ResourcesBachelor’s degree in Business Administration
