Scheduler

• Develop, maintain, and analyze project schedules for construction projects
• Ensure all stages of the construction process are accurately planned and executed on time
• Support project management teams across self-performed and subcontractor scopes of work
• Independently or collaboratively create high-level master schedules for projects of varying size and complexity
• Develop summary-level through detailed activity/resource-loaded schedules
• Build master schedules with operations, clients, designers, and trade partners
• Perform critical schedule analysis and recommend adjustments to improve outcomes
• Ensure project schedules conform to contract requirements and specifications
• Participate in estimating and project meetings, providing scheduling input, recommendations, and value engineering advice
• Prepare and present project schedules and narratives to clients and stakeholders
• Identify and manage potential risks and develop contingency plans
• Perform Time Impact Analysis (TIA)

Lead Project Scheduler planning heavy civil and industrial construction projects for Kokosing

Lead Scheduler

Lead Project Scheduler developing and analyzing schedules for Kokosing's heavy civil and industrial construction projects. Coordinating timelines, risks, and contract requirements with project teams and stakeholders.

• Plan, prepare, issue and control production schedules
• Coordinate material requirements to ensure approved materials flow in time to meet production requirements
• Advise management on work-in-progress status, material availability and potential production problems
• Schedule equipment and personnel
• Confirm material supply and demands
• Prepare work orders or purchase requests for production or purchase of components or parts
• Coordinate interdepartmental activity with quality assurance, manufacturing, purchasing, engineering, inventory control and traffic
• Schedule and expedite movement of parts using move orders, stock transfers and shipping-order requests

Production planner scheduling materials and operations for HII’s U.S. Navy shipbuilding

Production Planning and Scheduler 1

Production planner scheduling materials, personnel, equipment and work orders for HII’s U.S. Navy shipbuilding operations.
Coordinating production flow and interdepartmental logistics in Newport News.

• Plan, prepare, issue and control production schedules
• Coordinate material requirements to ensure approved materials flow in time to meet production requirements
• Advise management on work-in-progress status, material availability and potential production problems
• Schedule equipment and personnel
• Confirm material supply and demand
• Prepare work orders or purchase requests for production or purchase of components or parts
• Coordinate interdepartmental activity with quality assurance, manufacturing, purchasing, engineering, inventory control and traffic
• Schedule and expedite movement of parts through move orders, stock transfers and shipping-order requests

Production scheduler coordinating materials and workloads for HII naval shipbuilding

Production Planning and Scheduler

Production scheduler coordinating materials, personnel and workloads for HII, which builds U.S. Navy nuclear ships. Monitoring production status and expediting parts across departments.

• Manage day-to-day functions of the commercial scheduling and sponsorship team
• Coordinate added-value sponsorship elements, including logos, animations, and voiceover, for accurate broadcasting
• Work with SBS on sales obligations and feature sheets for Production’s on-air execution
• Execute client requests and deal points, including placement, billboards, feature information, live episode formats, sport guidelines, product exclusivity, and fair/equal ad rotation
• Produce and publish domestic network commercial logs
• Participate in weekend and holiday on-call rotation
• Remain available for inventory questions from Network Control and other stakeholders
• Support department initiatives, including employee training and IT enhancement testing

Commercial and sponsorship scheduler managing Disney Advertising network commercial logs and sales obligations

Commercial & Sponsorship Scheduler

Commercial and sponsorship scheduler for Disney Advertising, producing domestic network logs and coordinating sponsorship elements. Executing client placements, sales obligations, and ad inventory rotations.

• Design and communicate schedule modifications
• Make and monitor travel arrangements
• Audit daily schedules for compliance with company and Federal Aviation Regulations
• Ensure efficient utilization of pilots and track attendance day to day
• Communicate schedule updates and changes to crew members clearly and promptly
• Coordinate ground transportation, offline flights, and hotel accommodations for pilots and crew members
• Assess staffing levels and constraints to confirm or deny pilot availability for charter requests or schedule changes
• Ensure crew duty, flight, and rest times comply with applicable CFRs and Aero’s internal requirements
• Support monthly schedule development and manage eligibility for the monthly bid list
• Perform other duties assigned by management
• Report to the Crew Scheduling and Records Supervisor as a member of the Flight Operations Team

Pilot Scheduler coordinating U.S. premium airline crew operations at Aero

Pilot Scheduler

Pilot Scheduler coordinating crew schedules, travel, and regulatory compliance for Aero’s premium direct-flight airline operations.
Supporting pilot utilization, staffing decisions, and monthly bid-list eligibility across U.S. remote operations.

• Monitor OR scheduled cases to ensure availability and accurate scheduling
• Run equipment checks for all scheduled cases
• Coordinate scheduled cases to manage block utilization
• Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR
• Monitor vendors, students, and representatives for required documentation before restricted-area entry
• Assist with urgent and emergent surgery/procedure scheduling
• Coordinate internal and external equipment needs and report equipment issues
• Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations
• Collaborate with Service Line Coordinators and Charge staff on schedules and case placement
• Receive and document staffing phone calls
• Create and verify OR surgical procedures
• Monitor, audit, and document Temptrak
• Monitor completeness of documentation for medical concerns
• Initiate emergency staff call-in processes and log callback times
• Print peri-procedure documentation
• Transport equipment, human tissue, blood, or specimens as needed
• Generate daily schedules and reports and provide end-of-shift reports
• Enter and update Anesthesia Assignments
• Provide operating room scheduling support for various departments

Operating room scheduler coordinating surgical cases and equipment for WVU Health System hospitals

Operating Room Scheduler

Operating room scheduler coordinating surgical cases, equipment, staffing, and documentation for WVU Health System hospitals. Supporting OR schedule optimization and daily reporting.

• Develop, manage, and optimise maintenance schedules for multiple WAGABOX® units
• Coordinate planned preventative maintenance and reactive repair work with field engineers, technicians, and third-party contractors
• Respond to alerts and alarms from remote computerized supervision systems
• Communicate planned operational activities with landfill site operators and energy utility partners
• Maintain records of maintenance activities, operational events, and scheduling communications
• Assist with performance reports and operational data analysis
• Ensure scheduling activities comply with company health, safety, and environmental standards

Remote Operations Scheduler coordinating renewable natural gas unit maintenance for Waga Energy

Home Care Scheduler, Full-Time or Part-Time

Remote Operations Scheduler coordinating maintenance for Waga Energy’s renewable natural gas WAGABOX® units. Managing schedules, alerts, contractors, and operational reporting across North America.

• Develop and maintain the master Correctives schedule for all ongoing and upcoming projects across the region
• Coordinate crew assignments, crane availability, tooling readiness, and component delivery with Resource Managers, Parts, Logistics, and Project Managers
• Monitor project milestones and critical path activities to ensure schedule adherence
• Adjust schedules in response to weather delays, equipment issues, or changing priorities
• Support weekly, monthly, and quarterly execution forecasts
• Serve as the primary point of contact for Correctives scheduling updates and changes
• Facilitate weekly coordination meetings with Resource, Parts, Logistics, Finance, and Operations teams
• Communicate schedule changes to stakeholders, field leadership, and customers when required
• Collaborate with supply chain teams to track component and tooling movements
• Maintain accurate scheduling data in Salesforce
• Track crew utilization, downtime, cost per job, and schedule adherence
• Generate reports for Operations Leadership on progress, workload, and schedule risks
• Identify scheduling trends, bottlenecks, and optimization opportunities
• Verify permits, site readiness, component deliveries, tooling inspections, and other prerequisites before mobilization
• Ensure schedules reflect resource qualifications, training, and regional coverage
• Support pre-job reviews and project kickoff meetings

Major Correctives Scheduler coordinating GE Vernova’s wind-service projects

Major Correctives Scheduler – North America

Major Correctives Scheduler coordinating GE Vernova’s wind-service projects. Managing crews, cranes, tooling, logistics, schedules, and operational readiness for safe execution.

• Collect data directly from patients and referring provider offices to confirm and create scheduled appointments for patient services
• Coordinate scheduling and referrals to other healthcare providers and services
• Obtain approval for schedule changes or cancellations as appropriate
• Assist with maintaining and updating provider contact information
• Enter medical appointments, special instructions, and patient information into the electronic medical system
• Follow site-specific protocols and maintain up-to-date documentation to ensure compliance
• Perform other duties as assigned
• Support the Eye POD through appointment scheduling, rescheduling, referrals, and Work Qs

Healthcare Scheduler coordinating patient appointments and referrals for SSM Health’s Eye POD

Healthcare Scheduler coordinating patient appointments, referrals, and rescheduling for SSM Health’s Eye POD.
Entering patient data and managing electronic medical records during weekday day shifts.

• Independently create, review, and analyze CPM schedules.
• Use scheduling techniques and software to create CPM schedules, baselines, and updates throughout project development.
• Develop schedules communicating client project and strategic goals.
• Meet contractual compliance requirements.
• Incorporate project constraints into realistic and feasible planning approaches.
• Communicate schedule information through verbal, written, and graphical means.
• Establish schedule parameters including durations, cost loading, and resource loading using construction sequencing, cost estimating, and productivity principles.
• Review project documentation and coordinate with project teams to develop, maintain, and update schedules throughout design and construction.
• Explain schedule deliverables, critical path, and schedule analyses in meetings, presentations, and client discussions.
• Perform Time Impact Analyses and schedule fragnet analyses.
• Support schedule reviews, delay analyses, and project reporting for HCAI healthcare projects.
• Perform scheduler-related duties and assist with business development as needed.

Senior Scheduler managing CPM schedules for OCMI's HCAI healthcare construction projects

Senior Scheduler

Senior Scheduler managing CPM schedules for OCMI, a construction management consultancy, on complex HCAI healthcare projects.
Analyzing delays, project controls, and schedule performance while supporting clients and project teams.

• Coordinate scheduling of surgical procedures between physicians, physician offices, available OR specialty time, anesthesia, and other departments
• Coordinate and communicate changes to existing schedules and adjust schedules to maximize room and equipment utilization
• Schedule next-day and future surgical procedures
• Maintain and update surgery assignments
• Print and distribute future OR schedules to appropriate areas
• Notify providers of schedule changes and additions
• Obtain necessary lab work, X-rays, and H&P documentation as applicable
• Process patient charges and calculate charges based on procedure type, length, and supplies used
• Review revenue, verify codes, and update charges when errors occur
• Answer, screen, triage, prioritize, and determine the urgency of incoming calls
• Serve as a resource to providers, staff, patients, and families
• Operate and troubleshoot office equipment and arrange maintenance repairs
• Maintain office supply inventory and submit replenishment orders as needed

Surgery Scheduler coordinating procedures for Advocate Health’s Wisconsin healthcare system

Surgery Scheduler

Surgery Scheduler coordinating procedures, OR resources, patient documentation, charges, and calls for Advocate Health’s Wisconsin healthcare system. Maintaining accurate schedules and supporting providers, staff, patients, and families.

• Schedule patients for entire visit plans at the beginning of each episode, ensuring consistency and continuity of care
• Utilize productivity spreadsheets to ensure clinician efficiency and maintain appropriate staffing levels
• Report deficiencies and failures to meet full-time and PRN clinician requirements to the Clinical Manager
• Process incoming referrals accurately and on time according to Pending SOC procedures
• Strive to achieve admission within 24 hours of referral receipt
• Report scheduled but unadmitted Pending SOCs daily to Care Coordinators and Clinical Managers
• Document patient-care updates and scheduling adjustments in communication notes
• Schedule new-hire clinicians according to ramp-up expectations
• Schedule resumptions of care following facility discharge in alignment with Clinical Review Team notes
• Work one major and one minor holiday per calendar year and provide availability for one weekend per month
• Maintain patient and employee confidentiality in accordance with HIPAA regulations and agency standards
• Schedule, reschedule, and manage patient visits across all disciplines according to plans of care, frequency orders, and episode timelines
• Monitor underscheduled visits to prevent missed or delayed care
• Ensure staffing coverage for callouts, PTO, weekends, and holidays
• Balance clinician productivity, geographic considerations, and availability when scheduling
• Navigate and manage workflows within the WellSky EMR, including Resource Manager, Episode Manager, and task queues
• Perform other duties delegated by the Branch Clinical Manager or Scheduling Manager

Clinical Assistant/Scheduler coordinating home health visits for Pinnacle Home Care patients

Scheduler, Home Health Care

Clinical Assistant/Scheduler coordinating patient visits and clinician staffing for Pinnacle Home Care, Florida’s largest Medicare-certified home health provider.
Managing WellSky workflows, referrals, episode timelines, and scheduling coverage across Florida home-care operations.

• Oversee scheduling activities across all divisions and active projects-building out the scheduling Department for NexGen Contracting
• Develop, manage, and maintain integrated master project schedules that establish engineering, procurement, fabrication, material delivery, commissioning, and construction sequences in accordance with contract requirements and project objectives.
• Lead schedule development efforts during project planning and execution phases, collaborating with engineering, procurement, construction, subcontractors, vendors, and client stakeholders to ensure alignment with project milestones and deliverables.
• Facilitate periodic schedule reviews and updates with project teams, subcontractors, equipment suppliers, and client representatives to ensure schedule accuracy and timely identification of potential impacts.
• Analyze and validate logical relationships, critical path activities, schedule constraints, and resource requirements across complex industrial construction projects.
• Serve as the project scheduling subject matter expert, providing guidance and recommendations to project leadership regarding schedule strategy, recovery planning, risk mitigation, and performance improvement opportunities.
• Utilize advanced scheduling software, including Primavera P6 and Microsoft Project, to develop, maintain, and analyze cost-loaded and resource-loaded schedules.
• Lead implementation and analysis of Earned Value Management (EVM) systems, integrating schedule and cost performance data to measure project progress and forecast outcomes.
• Prepare and present executive-level schedule reports, dashboards, progress analyses, critical path assessments, and forecast completion scenarios to project management, clients, and senior leadership.
• Perform schedule risk assessments, what-if analyses, and scenario planning to identify potential schedule impacts and recommend mitigation and recovery strategies.
• Support contract administration efforts through schedule analysis, delay evaluations, time impact analyses, extension-of-time requests, and claims documentation when required.
• Establish and maintain project scheduling standards, procedures, and best practices across multiple projects and project teams.
• Mentor and provide technical guidance to junior schedulers and project controls personnel, supporting their professional development and ensuring consistency in scheduling practices.
• Monitor project performance trends and proactively identify positive and negative impacts to project execution, communicating findings and recommendations to project leadership.
• Conduct regular field visits to validate progress, verify installed quantities, assess productivity trends, and ensure schedule updates accurately reflect site conditions.
• Develop and present visual planning tools, including look-ahead schedules, schedule simulations, progress curves, dashboards, and sequencing presentations to support project execution and stakeholder communication.
• Produce detailed schedule analyses, variance reports, forecasting models, and impact assessments to support informed project decision-making.
• Interface professionally with clients, contractors, subcontractors, regulatory agencies, and external stakeholders while representing the best interests of the organization.

Senior Scheduler overseeing project scheduling for NexGen's construction projects

Senior Scheduler, Corporate

Senior Scheduler overseeing project scheduling across all divisions for NexGen Contracting. Collaborating with multiple stakeholders to ensure timely project execution and alignment with project objectives.

• Coordinates scheduling and referrals to other healthcare providers and services.
• Obtains approval for schedule changes or cancellations as appropriate.
• Assists with maintenance and updating of provider contact information.
• Ensures that all medical appointments, special instructions and patient information is entered into electronic medical system.
• Follows site-specific protocols and maintains up-to-date documentation to ensure compliance.
• Performs other duties as assigned.

Scheduler supporting Cardio/Sleep/Pulm services in a part-time position.

Part-time Scheduler coordinating patient appointments for Cardio/Sleep/Pulm services in Wisconsin. Role includes data collection and compliance with scheduling protocols.

• Scheduling surgical, cardiovascular or obstetrical procedures using a computerized scheduling system
• Entering patient charges, orders, and other pertinent information into the system
• Compiling and reporting statistical information to management
• Acting as an office liaison for department staff, physicians, and patient families
• Coordinating case times for elective, urgent or emergent surgeries, cardiovascular or obstetrical procedures
• Acquiring authorization numbers, History and Physicals, laboratory test results
• Ordering previous medical records for procedures
• Typing and printing physician orders
• Schedules and maintains physician block time
• Conducting charge management audits
• Acting as a receptionist; answering phones and relaying messages
• Enters facility work orders and supply orders

Surgery Scheduler at Orthopedic & Sports Medicine Institute scheduling surgical procedures

Surgery Scheduler, Orthopedic Surgery

Surgery Scheduler at Orthopedic & Sports Medicine Institute responsible for scheduling surgeries and entering patient information. Collaborating with various departments to ensure a smooth workflow in patient care.

• Lead Program Planner supporting a large, long-term program
• Manage development and maintenance of complex program schedules
• Perform schedule analysis in support of assigned programs or projects
• Ensure major projects and program schedules are integrated across company functional groups
• Perform Schedule Risk Analysis and integrate subcontractor effort
• Utilize project management techniques to gauge progress and identify performance variances
• Ensure compliance with internal program procedures
• Lead and participate in scheduling status reviews
• Mentor program teams and CAMs in schedule best practices

Lead Program Scheduler managing complex program schedules at L3Harris

Lead, Program Scheduler

Lead Program Scheduler responsible for managing complex program schedules. Coordinating cross-functional teams and maintaining program timelines at L3Harris.

• Schedules all surgical, gastroenterological (GI), and pain-management procedures
• Has knowledge and understanding of the surgery schedule and the format utilized by the center
• Coordinates specific scheduling requests for time and equipment
• Notifies Nurse Manager of special messages from physician’s office
• Works effectively with physician offices to manage the surgery schedule
• Provides accurate, timely and responsive information to Physicians and other stake holders
• Coordinates processes as required to meet physician and facility requirements
• Acts as a primary liaison for physician offices regarding patient information
• Manages physician blocks; releasing and filling blocks when necessary to increase patient census
• Coordinate with Materials Management and Sterile Processing to ensure required supplies and equipment are available for cases
• Confirm schedule of patients with physician offices
• Provide appropriate facility staff with information, schedule changes or cancelations
• Coordinate patient information with business office personnel including Medical Records and Insurance verification
• Requests patient records as required by the Physician
• Adheres to safety policies and practices good body mechanics and ergonomics
• Follows all rules and regulations for PHI and HIPAA protections of patient information
• Follows all policies and procedures, including, but not limited to, attendance, timeliness, and safeguarding confidential information
• Reports incidents in a timely manner
• Promotes patient and employee safety and communicates concerns appropriately, following Chain of Command
• Attends in-service programs as requested
• Performs other related duties as directed

Surgery Scheduler managing surgical procedures at Bend Surgery Center

Surgery Scheduler responsible for scheduling surgical and pain-management procedures at Bend Surgery Center. Coordinating with various stakeholders to ensure efficient scheduling and resource allocation.

• Schedules patients for procedures; post-operative appointments, pre-admission testing, testing, surgery, follow up and wait list process
• Notifies patients in-person and via mail of scheduled procedures
• Provides patients with information pertaining to testing and surgery
• Maintains multiple applications for scheduling of procedures & collection of patient data
• Completes accurate & timely journal entries
• Collaborates with internal & external partners to obtain resources
• Maintains physician &/or surgeon's schedule
• Registers patient & ensures demographic data is entered accurately

Surgical Scheduler coordinating patient procedures at Beth Israel Lahey Health

Surgical Scheduler – General Surgery

Surgical Scheduler managing patient scheduling and providing procedure information at Beth Israel Lahey Health. Collaborating with staff to ensure efficient scheduling and patient care.

• Performs general registration duties by interviewing patients or their representatives
• Enters accurate information onto appropriate forms and computer system
• Collects appropriate co-payments, and obtains signatures
• May escort patients to destination if required
• Maintains scheduling for department and specialized procedures
• Coordinates services with physicians' offices and other related departments
• Verifies room and equipment availability if necessary
• Gains confidence and cooperation from the patient and their family/support group through competent job performance and effective communication

Performs registration duties for patients at Sutter Health

Registration, Scheduler

Responsible for performing general registration duties by interviewing patients at Sutter Health. Entering accurate information, collecting co-payments, and maintaining scheduling for the department.

• Answers phone calls in a timely and efficient manner using the AIDET customer service key words
• Transfers calls according to procedures
• Schedules appointments in a timely and efficient manner
• Schedules appointments as directed by referring providers
• Uses scheduling books routinely
• Pages providers for hospital consults/call backs according to procedures
• Confirming of appointments
• Enters authorization information on patient account in computer
• Maintains information in a confidential manner
• Maintains work area and lobby in neat and orderly manner
• Attended required meetings and participates in committees as required
• Safeguard the privacy of patient health information
• Performs related work as required

Temporary Medical Practice Scheduler at US Heart and Vascular

Medical Practice Scheduler

Temporary Medical Practice Scheduler handling patient calls and scheduling appointments at US Heart and Vascular. Responsible for maintaining confidentiality and efficient appointment management.

Scheduler jobs in United States

See all jobs on JobTailor

Lead Scheduler

Production Planning and Scheduler 1

Production Planning and Scheduler

Commercial & Sponsorship Scheduler

Pilot Scheduler

Operating Room Scheduler

Home Care Scheduler, Full-Time or Part-Time

Major Correctives Scheduler – North America

Scheduler

Senior Scheduler

Surgery Scheduler

Scheduler, Home Health Care

Senior Scheduler, Corporate

Scheduler

Surgery Scheduler, Orthopedic Surgery

Lead, Program Scheduler

Surgery Scheduler

Surgical Scheduler – General Surgery

Registration, Scheduler

Medical Practice Scheduler