Operating Room Scheduler

WVU Medicine

Operating room scheduler coordinating surgical cases, equipment, staffing, and documentation for WVU Health System hospitals. Supporting OR schedule optimization and daily reporting.

Posted 8/10/2026full-timeFairmont • Virginia, West Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in operating room scheduling, including coordination of surgical cases, equipment management, and communication with medical staff. Proficient in maintaining accurate documentation and optimizing schedules to ensure efficient operations.

Highest-signal resume keywords

Operating Room SchedulingMedical Office ExperienceMicrosoft Office SuitePatient Information SystemMedical Terminology

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Surgical Procedure DocumentationEquipment ChecksCase CoordinationTemptrak MonitoringEmergency Staff Call-in Processes

Soft Skills

Strong Communication SkillsCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft AccessInternet Explorer

Certifications & Qualifications

State Criminal Background CheckFederal Background Check

Industry Keywords

Operating RoomSurgery SchedulingBlock UtilizationDocumentation CompletenessMedical Concerns

Tech Stack

Tools & technologies

Ruby

About the role

Key responsibilities & impact

Monitor OR scheduled cases to ensure availability and accurate scheduling
Run equipment checks for all scheduled cases
Coordinate scheduled cases to manage block utilization
Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR
Monitor vendors, students, and representatives for required documentation before restricted-area entry
Assist with urgent and emergent surgery/procedure scheduling
Coordinate internal and external equipment needs and report equipment issues
Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations
Collaborate with Service Line Coordinators and Charge staff on schedules and case placement
Receive and document staffing phone calls
Create and verify OR surgical procedures
Monitor, audit, and document Temptrak
Monitor completeness of documentation for medical concerns
Initiate emergency staff call-in processes and log callback times
Print peri-procedure documentation
Transport equipment, human tissue, blood, or specimens as needed
Generate daily schedules and reports and provide end-of-shift reports
Enter and update Anesthesia Assignments
Provide operating room scheduling support for various departments

Requirements

What you’ll need

High school graduate or equivalent
State criminal background check and Federal background check if applicable, as required for regulated areas
One year of medical office experience with scheduling responsibilities preferred
Ability to sit for extended periods
Hearing ability sufficient to function without lip reading; hearing aid permitted
Corrected visual acuity for distant and near objects and ability to read small print
Ability to work in a standard office environment
Familiarity with Microsoft Office Professional Suite (Outlook, Word, Excel, Access)
Familiarity with Internet Explorer
Familiarity with a Patient Information System
Strong written and verbal communication skills
Familiarity with medical terminology
Orientation and training at multiple locations, including GI scheduling office, Children's Hospital, and Main OR Desk at Ruby Memorial in Morgantown

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account WVU Medicine Website LinkedIn All Job Openings 10,000+ employees 🏥 Healthcare ⚕️ Healthcare Insurance Healthcare
Healthcare Insurance WVU Medicine is a comprehensive health system affiliated with West Virginia University, providing medical services through a network of hospitals across West Virginia. The system includes notable facilities such as J. W. Ruby Memorial Hospital, WVU Medicine Children's, and various other regional medical centers. WVU Medicine offers a wide range of healthcare services, including specialized and advanced medical treatments such as robotic heart surgery. It's also involved in medical education, research, and community health initiatives, emphasizing a mission of delivering high-quality care to the communities it serves. Operating Room Scheduler 🔥 6 minutes ago 🏢 Fairmont – Onsite ⏰ Full Time 🟡 Mid-level 🟠 Senior ✨ Scheduler Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Monitor OR scheduled cases to ensure availability and accurate scheduling
Run equipment checks for all scheduled cases
Coordinate scheduled cases to manage block utilization
Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR
Monitor vendors, students, and representatives for required documentation before restricted-area entry
Assist with urgent and emergent surgery/procedure scheduling
Coordinate internal and external equipment needs and report equipment issues
Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations
Collaborate with Service Line Coordinators and Charge staff on schedules and case placement
Receive and document staffing phone calls
Create and verify OR surgical procedures
Monitor, audit, and document Temptrak
Monitor completeness of documentation for medical concerns
Initiate emergency staff call-in processes and log callback times
Print peri-procedure documentation
Transport equipment, human tissue, blood, or specimens as needed
Generate daily schedules and reports and provide end-of-shift reports
Enter and update Anesthesia Assignments
Provide operating room scheduling support for various departments 🎯 Requirements
High school graduate or equivalent
State criminal background check and Federal background check if applicable, as required for regulated areas
One year of medical office experience with scheduling responsibilities preferred
Ability to sit for extended periods
Hearing ability sufficient to function without lip reading; hearing aid permitted
Corrected visual acuity for distant and near objects and ability to read small print
Ability to work in a standard office environment
Familiarity with Microsoft Office Professional Suite (Outlook, Word, Excel, Access)
Familiarity with Internet Explorer
Familiarity with a Patient Information System
Strong written and verbal communication skills
Familiarity with medical terminology
Orientation and training at multiple locations, including GI scheduling office, Children's Hospital, and Main OR Desk at Ruby Memorial in Morgantown Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates About us Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs