Administrative Assistant

• Maintain calendar and coordinate scheduling
• Arrange domestic and international travel
• Coordinate special projects and events
• Process business expenses and purchase orders
• Collaborate with cross-functional Administrative & Executive Assistants

Senior Administrative Assistant

• Provide administrative support to the professional certificate programs in areas such as correspondence, emails, managing appointment calendars, taking messages; photocopying/scanning as needed.
• Coordinate and provide customer service to the Professional Certificate participants by responding to inquiries, application and registration within 24 hours and identifying long-term and scalable customer service solutions.
• Support current and new users on-boarding to the Platform, including coordination and troubleshooting as needed with the Fuller EQUIP team.
• Maintain data base management
• Organize and schedule meetings and appointments
• Assist with logistics for online and face-to-face training events and other program activities, including, but not limited to the mailing of invitations, tracking registrations/RSVPs and generating guest check-in rosters, preparation of name badges, programs, room arrangements, event set-up, and coordination of food, flowers, signs, place cards, and other necessary details.
• Coordinate and assist in all fundraising efforts for the Centro Latino: including campaigns, events and communication with donors and potential donors.
• Fostering relationships with donors, potential donors and Centro Latino alumni.
• Collaborate with the Centro Latino team to brainstorm innovative and creative ways to recruit students for the certificate programs.
• Engage and provide assistance to all certificate program participants while maintaining courtesy and overseeing their progress for retention goals.
• Improving communication and increasing problem-solving solutions by pooling knowledge and resources to identify and solve problems more effectively.
• Assist in the preparation of regularly scheduled reports
• Write letters and emails on behalf of other office staff
• In collaboration with the Recruitment Specialist, support the marketing and recruitment plan.
• Assist participants with payment processing
• Participate in weekly planning/evaluation meetings

Administrative Assistant – Professional Certificates Support

• Perform routine and non-routine administrative, clerical, and data collection tasks in accordance with established procedures
• Support consultant timekeeping administration and assist with user training
• Prepare and route budgetary memos, requests, and related documentation
• Maintain and update charge code lists, budget authorizations, and expenditure data
• Gather, compile, and organize statistical and general data into reports for internal use
• Develop, update, and maintain reports in spreadsheet, graphical, or narrative formats
• Verify data accuracy, including cross-checking supplier invoices against records
• Scan, organize, and maintain electronic and shared files
• Distribute reports and documentation as directed
• Draft correspondence and prepare general documentation as needed
• Answer and route phone calls, take messages, and respond to inquiries appropriately
• Receive, sort, and distribute incoming mail
• Maintain organized filing systems and workspace
• Collaborate with internal stakeholders to support department and organizational goals
• Perform additional administrative duties as assigned

Administrative Assistant II

• Provide diverse and confidential administrative support, including extensive calendar management
• Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports
• Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.
• Manage multiple objectives, projects or activities all at once
• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
• Proactively manage executive calendar, key deadlines, delivery commitments, routines
• Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
• Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
• Assist in organizing and executing All Hands/Staff Meetings
• Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepare correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Administrative Assistant III

• Manages a team of Account Delivery Managers, forecasting resource needs and aligning them with business requirements for optimized performance.
• Drives strategic customer strategy development, contributes to growth plans, and leverages knowledge management for performance enhancement.
• Nurtures senior management or executive-level relationships with the customer, ensuring exceptional satisfaction.
• Manages the FPR process, supports execution, and escalates major issues with recommendations to higher management.
• Recruits and develops top talent, fostering a culture of excellence, cost efficiency, and trusted customer relationships.
• Identifies and effectively communicates strategic business requirements to senior management for informed decision-making.
• Interacts frequently with senior management to communicate project status and escalate issues, as necessary.
• Cultivates an environment promoting individual growth, high performance, and a rewarding workplace.
• Acts as subject matter expert, identifies opportunities for process improvement and policy development and recommends changes in alignment with business tactics and strategy.
• Performs talent management responsibilities including recruitment, performance management, coaching and career development.

Program Management Office Manager

• You'll perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor in accordance with established procedures.
• You'll perform various administrative, clerical, data collection, data entry, and report writing tasks.
• You'll receive direction from immediate supervisor in completing non-routine assignments.
• You'll gather statistics and general data; review and combine this information into established reports for use internally.
• You'll scan documents and reports as required.
• You'll develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• You'll be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• You'll distribute reports as directed by immediate supervisor.
• You'll originate correspondence and reports not requiring the personal attention of immediate supervisor.
• You'll prepare general correspondence and maintains general files.
• You'll answer telephone calls, take and relay messages, screen callers, and direct calls accordingly.
• You'll receive, sort, and distribute mail.
• You'll maintain an organized workspace by keeping documents and supplies properly stored.
• You'll contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
• Flexible: The work location for this role will include a mix of working remotely, onsite at a client or in an Accenture office or center.

Administrative Assistant II – Infrastructure & Capital Projects

• Responsible for overseeing daily office operations to ensure efficiency, organization and a productive work environment.
• Manages administrative functions, office supplies, vendor relationships, and facility maintenance while supporting internal and executive teams as needed.
• Ensures compliance with office policies and protocol, coordinates internal events and communications, and optimizes operational workflows proactively to enhance overall workplace efficiency.
• Acts as a key point of contact for employees, external partners, and guests, fostering an inviting, well-organized and professional office environment.

Office Manager

• Coordinates and archives closed projects and files according to procedure.
• Maintain hard copy and electronic file systems (including in Newforma) in accordance with Document Retention Guidelines.
• Maintain files and file storage in a neat and accurate manner.
• Other duties as required may change at any time with or without notice.

Administrative Assistant – Archiving

• Utilizing a centralized database, retrieve assignments from legal professionals and perform tasks as requested
• Prepare and submit business expense reports
• Travel arrangements (Coordinating with internal travel agency)
• Provide file management assistance utilizing firm document management system (Netdocs)
• Create, revise and edit documents using MS suite and PDF programs
• Consistently deliver exceptional customer service to internal clients

Administrative Assistant – ART

• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time.
• Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures.
• Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed.
• Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests.
• Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services.
• Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships.
• Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments.
• Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events.
• Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment.
• Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

Administrative Coordinator

• Oversee day-to-day operations of the San Francisco office.
• Ensure the workspace is clean, organized, welcoming, and well-stocked.
• Partner with building management and outside vendors on office and common space needs.
• Receive, sort, and distribute incoming and outgoing mail and deliveries.
• Coordinate daily lunch orders, manage office supplies, and maintain vendor relationships.
• Serve as the first point of contact for visitors, helping create a warm and professional office environment.
• Plan and execute team meetings, office gatherings, and company events.
• Coordinate logistics including venues, travel, catering, agendas, and attendee communications.
• Partner with People and Leadership teams to deliver thoughtful experiences that strengthen company culture and connection.

Office Manager – Early Career

• Identify opportunities for process and office management improvements; design and implement new systems.
• Build sustainable relationships of trust, integrity, and respect in line with the company's values through open and interactive communication both internally and externally.
• Perform receptionist duties: greet visitors and answer and direct phone calls.
• Provide exceptional customer service by responding quickly and courteously to customer inquiries and service requests and taking prompt action to resolve problems and prevent repeat instances.
• Support Human Resources on several onboarding activities for new employees.
• Monitor inventory and procurement of office supplies.
• Serve as a point of contact for all office maintenance. Arranging for repairs, arranging for delivery, and implementing as required.
• Oversee mailing tasks such as sorting, sending mail, and delivering it to the post office.
• Scans in payments and scans in checks for designated operating bank accounts.
• Capture any vendor and homeowner/resident interactions through the CRM database.
• Assist in processing payments for homeowners that walk in and via mail.
• Backup for the Customer Support Agents.
• Manage the inventory of community access items that include keys and remote controls.
• Maintain association compliance with all Secretary of State requirements.
• Follow and enforce all communication procedures, guidelines, and policies.
• Complete other duties as assigned.

Front Desk Receptionist – Administrative Assistant

• Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively.
• Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings.
• Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements.
• Effective Communication: Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications.
• Collaboration: Work with Workplace Coordinators and EAs to plan and execute all event logistics, ensuring successful meetings and events.
• Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

• Provides administrative and operational support across multiple teams in a shared services capacity.
• Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status as needed.
• Assists with contract processing, including routing documents for review and signature; does not draft contracts or provide legal review.
• Provides calendar and scheduling support for AVPs and leaders, including coordinating meetings and managing logistics.
• Coordinates onsite events and meetings, including room reservations, food orders, and general event logistics.
• Manages travel coordination and conference registrations, including bookings, registrations, and related documentation.
• Supports purchasing activities, including Amazon ordering and general supply requests, and expense reports in accordance with university procedures.
• Assists with managing corporate food delivery accounts (e.g., Grubhub) for team meetings and events.
• Serves as backup administrative support for other teams as needed to ensure continuity of operations.
• Responds to routine inquiries and provides general administrative assistance to staff and stakeholders.
• Maintains organized records, files, and documentation related to assigned administrative tasks.
• Supports preparation, formatting, proofreading, and editing of legal documents, including assembly, collation, pagination, and distribution both electronically and in hard copy.
• Maintains and retrieves electronic and physical files, including mail and other documents, assists with document routing, signature coordination, mail transmissions and special preparation and handling.
• Prepares materials and supports coordination of various team meetings.
• Performs other administrative duties as assigned.

Administrative Assistant, Student Success Services – Legal

• Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA).
• Establish and maintain electronic and hard copy files.
• Assist with onboarding and offboarding employees, processing credentials, and maintaining rosters.
• Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence
• Prepare and process reports using automated systems.
• Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations.
• Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
• Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI).

• Support moderately complex administrative tasks
• Assist in routine payroll processing, record keeping, and reports preparation
• Work closely with both internal and external customers to meet required service needs
• Perform moderately complex administrative, transactional, operational, and customer support tasks
• Receive direction from supervisors regarding routine administrative process
• Provide support in areas of reporting and handling general ledger or expense accounts of a particular business line
• Interact with other Administrative Assistants, internal partners, external customers, and experienced level leaders across the organization

District Administrative Assistant

• Manage incoming and outgoing U.S. mail; maintain postage equipment and supplies.
• Coordinate courier services (FedEx, UPS, international couriers); prepare documentation and maintain tracking logs.
• Monitor lobby access and assist visitors.
• Create purchase orders and process invoices for departmental expenses and vendor services.
• Submit bi-monthly departmental expense reports and business travel reports via Concur.
• Maintain breakroom inventory and cleanliness, including coffee equipment.
• Manage office supplies, janitorial items, and PPE inventory.
• Prepare PPE for plant visitors.
• Answer and direct incoming calls; provide company and staff information as needed.
• Assist with departmental projects and administrative tasks as directed.

General Affairs Administrative Assistant

• Provides administrative support to the assigned unit
• Scheduling appointments
• Giving information to callers
• Composing memos and meeting minutes
• Providing customer service
• Handling multiple projects
• Preparing and monitoring invoices and expense reports
• Researching and creating presentations
• Generating reports
• Representing management at meetings as needed

• Handle expense reporting and calendar management with precision
• Plan and coordinate meetings that are productive and impactful
• Oversee the details for market visits
• Provide essential documentation and administrative support to keep our operations moving
• Utilize your tech-savviness with tools like Microsoft Excel, Word, PowerPoint and more for reports, presentations, and beyond

• Use administrative skills to impact the lives of our patients and their families
• Ensure the timely and accurate completion of change requisitions, treatment logs, checking patients in, patient charts, invoices and purchase orders
• Assist patients with transportation arrangements and physician appointments.

See all jobs on JobTailor

Senior Administrative Assistant

Administrative Assistant – Professional Certificates Support

Administrative Assistant II

Administrative Assistant III

Program Management Office Manager

Administrative Assistant II – Infrastructure & Capital Projects

Office Manager

Administrative Assistant – Archiving

Administrative Assistant – ART

Administrative Coordinator

Office Manager – Early Career

Front Desk Receptionist – Administrative Assistant

Administrative Assistant

Administrative Assistant, Student Success Services – Legal

Administrative Assistant

District Administrative Assistant

General Affairs Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Assistant