Engineering Administrative Coordinator

CHA Hollywood Presbyterian Medical Center

Administrative Assistant performing receptionist duties and coordinating departmental activities. Working in a healthcare office setting with responsibilities including records management and meeting coordination.

Posted 7/24/2026full-timeLos Angeles • California • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing department records, coordinating projects, and ensuring compliance with HIPAA regulations. Proficient in clerical tasks and maintaining confidentiality in a healthcare office setting.

Highest-signal resume keywords

Healthcare Office ExperienceHIPAA ComplianceProject CoordinationRecords ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clerical TasksData CollectionInventory ManagementAccounts PayableReport GenerationPolicy ReviewMeeting CoordinationOffice Procedure StandardizationComputer OperationRequisition Processing

Soft Skills

Interpersonal SkillsProblem-SolvingAttention to DetailConfidentiality MaintenancePrompt Response

Tools & Technologies

Work Order SystemComputer EquipmentStatistical TablesMeeting Agenda Materials

Certifications & Qualifications

High School Diploma or GEDLos Angeles County Fire CardAssault Response Competency (ARC)

Industry Keywords

Accreditation BodiesJoint CommissionHealthcare CompliancePrivacy Breach Regulations

About the role

Key responsibilities & impact

Performs department receptionist and secretary duties
Maintains department records
Completes short term project as directed by the Director of Facilities
Coordinates efforts for joint commission
Serves as a liaison between assigned accreditation bodies
Coordinates all survey and post survey activities
Maintains complete and accurate records
Manages and coordinates a variety of department projects, activities, reports, schedules and data collection and management
Reviews policies and procedures and makes recommendations
Maintains inventory, orders supplies and completes requisitions
Reviews purchase requisitions and invoices through the Accounts Payable program
Arranges and schedules meetings; coordinates meetings, agenda materials and records meeting minutes
Maintains confidentiality of highly sensitive information and abiding by HIPAA/Privacy Breach regulations
Maintains and standardizes office procedures
Demonstrates prompt and accurate responses to all requests, problems, and questions
Performs routine clerical tasks such as filing, sorting, collating, delivering, routing, copying, mailing, etc.
Operates computer equipment to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material
Uses the work order system and generates reports
Communicates appropriately and clearly with everyone in/out of HPMC
Maintains a good working relationship with all points of contact

Requirements

What you’ll need

High school diploma or GED required
Two years experience in a healthcare office setting is required
Current Los Angeles Country Fire Card (required within 30 days of hire)
Assault Response Competency (ARC) (required within 30 days of hire)

Benefits

Comp & perks

Health insurance
Paid time off