Office Manager – Executive Assistant

IICRC

Office Manager responsible for daily administrative operations and supporting the team at Green Home Solutions. Managing schedules, correspondence, and basic accounting for efficient office function.

Posted 7/1/2026full-timeAlabama, Alaska, Arizona, California, Colorado, Connecticut, Florida, Hawaii, Idaho, Illinois, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming • 🇺🇸 United StatesMid-LevelSenior💰 $18 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management abilities while managing inbound communications and coordinating schedules for inspections and remediation work. Proficient in handling accounts payable and receivable processes, ensuring accurate documentation and effective communication with customers and leadership.

Highest-signal resume keywords

Office AdministrationAccounts PayableAccounts ReceivableSchedulingCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office ManagementDocumentation ProcessingInvoice TrackingCustomer ServiceTime Management

Soft Skills

Detail-OrientedProfessionalismReliability

Tools & Technologies

Basic Computer SystemsEmailCalendarsSpreadsheetsOffice Software

Industry Keywords

Inspection SchedulingRemediation WorkAdministrative TasksVendor CommunicationField Staff Coordination

About the role

Key responsibilities & impact

Manage inbound phone calls and coordinate schedules for inspections and remediation work.
Handle email correspondence and support accounts payable and receivable processes.
Make follow-up calls and assist leadership with inventory tracking and ordering.
Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
Schedule inspections, remediation appointments, and project-related visits for team members.
Process accounts payable and accounts receivable documentation and track invoices.

Requirements

What you’ll need

Previous experience in office administration, office management, scheduling, customer service, or a similar role preferred.
Experience with accounts payable and accounts receivable processes is a plus.
Strong phone, email, and written communication skills.
Excellent organizational and time-management abilities.
Professional, reliable, and detail-oriented.
Comfortable working with customers, vendors, field staff, and leadership.
Proficiency with basic computer systems, email, calendars, spreadsheets, and office software.
Ability to learn company-specific software, scheduling platforms, accounting systems, or project management tools.

Benefits

Comp & perks

Opportunity for advancement
Profit sharing
Training & development