Administrative Assistant – Research Administration

City of Hope

Administrative Assistant supporting research administration at City of Hope, organizing workflow, managing communications, and maintaining confidential records. Engaging in complex inquiries and project assistance in a healthcare environment.

Posted 7/9/2026full-timeDuarte • California • 🇺🇸 United StatesMid-LevelSenior💰 $26 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administrative support, including workflow organization, complex document preparation, and effective communication with internal and external stakeholders. Proficient in maintaining confidentiality and integrity in a healthcare or academic research environment.

Highest-signal resume keywords

Senior Level Secretarial ExperienceComplex Document PreparationMeeting CoordinationConfidentiality ManagementHealthcare Administration Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document FormattingTranscriptionTechnical WritingAppointment SchedulingMail Management

Soft Skills

CommunicationProblem SolvingOrganizational Skills

Certifications & Qualifications

Post High School Trade Certification

Industry Keywords

HealthcareAcademic ResearchAdministrationConfidentialityWorkflow Management

About the role

Key responsibilities & impact

Organize and expedite workflow through the administrator’s office, initiating follow-up action as appropriate.
Answer phones, screen and route visitors and callers, and resolve routine and some complex inquiries from internal and external contacts using knowledge of department and organizational policies.
Format, type, edit, and compose complex, technical, and confidential materials, including correspondence, memos, reports, presentations, and materials for the administrator’s signature.
Take and transcribe complex and confidential dictation.
Schedule appointments and meetings, coordinate agendas and materials, and arrange meetings, conferences, and travel for department personnel.
Prepare and distribute meeting minutes; open, read, prioritize, route, and respond to incoming mail and routine correspondence.
Maintain confidential files, logs, and records; support lab orders while upholding confidentiality and integrity within the lab environment.
Assist in planning and organizing special projects.

Requirements

What you’ll need

2 years Post High School Trade, Business or Professional School.
5 years senior level secretarial experience with prior experience in Administration.
Preferred qualifications: Experience working in a healthcare or academic research setting.

Benefits

Comp & perks

Comprehensive Benefits