Litigation Legal Administrative Assistant

Barnes & Thornburg LLP

Litigation Legal Administrative Assistant performing secretarial duties for attorneys, ensuring confidentiality and timely handling of client matters. Responsibilities include document preparation, filing, and client communication.

Posted 6/30/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $44 - $49 per hourWebsite

About the role

Key responsibilities & impact

Handles filing: Federal, State, Appeals and E-Filings
Prepares correspondence, memoranda and other legal documents from written and oral drafts
Prepares discovery and pleading shells and assists with document productions
Assists with trial preparation, including trial and exhibit binders
Finalizing letters, motions, pleadings and discovery forms
Opens new matters, requests conflicts of interest checks updates and maintain legal files
Ensures that calendar deadlines items get to docketing clerk in timely manner
Process expense reports, check requests, enter partner billable time and review client prebills
Arranges travel, coordinates meetings and conference calls across various offices and time zones
Performs overload typing, filing, photocopying, or reception relief as time permits

Requirements

What you’ll need

Ability to read and write in order to proof and perform minor editing of routine law office correspondence
Must be familiar with Federal, local and E-Filing rules
Familiarity with File & Serve and CCC Macros a plus
Familiarity working in Labor & Employment a plus
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm
Must be proactive with the ability to multi-task and organize a busy desk
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary in order to communicate effectively from a diverse group of clients, attorneys and staff
Work occasionally requires a high level of mental effort while producing a high volume of information

Benefits

Comp & perks

Overtime as applicable
Health/welfare benefits
Retirement plan
Paid holidays
Paid time off

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

FilingDocument ProductionProofreadingTypingLegal Correspondence Preparation

Soft Skills

Proactive OrganizationEffective CommunicationTime Management