Administrative Assistant

• Assist in organizing the schedule for speakers in the Lecture Arena – Expocongregarh
• Organize schedules for ABRH sponsors and guests
• Provide administrative support by preparing spreadsheets, reports, and internal activity controls
• Oversee arena activities during the event, including timekeeping and welcoming speakers

Administrative Assistant – Temporary

• Support and assist the operation of internal and client systems, as well as other platforms used.
• Create and maintain contracts, structures, activities, and schedules in the system.
• Assist in creating and maintaining system structures.
• Execute scheduling and rescheduling of activities according to operational demand.
• Apply filters and adjustments in systems (e.g., deliveries, statuses sent for control and to the client).
• Monitor production flow, activity statuses, and operational alerts.
• Ensure that records are complete, accurate, auditable, and traceable.
• Contribute to eliminating rework and manual tasks through correct use of systems.
• Support internal audits and operational controls by providing reliable and up-to-date information.
• Work in an assisted manner, following system rules and area guidelines.
• Support the integration of information across contracts, regions, internal departments, and clients.

• Provide administrative support to Carbig operations;
• Control and organize the documentation required for deliveries;
• Monitor and manage fines and related follow-up;
• Attend to customers, providing information and administrative support;
• Provide support to the unit's consultants and managers;
• Execute and oversee the area's administrative routines, ensuring organization and process efficiency.

Administrative Assistant I

• Monitor and record payment flows to suppliers and subcontractors, and track contractual deadlines, insurance and guarantees, ensuring updates and alerts for relevant expirations;
• Record and follow up on contractual notifications and formal communications, and manage and organize documents, schedules, meeting minutes and reports;
• Schedule meetings, organize agendas, prepare minutes and follow-ups;
• Support tracking of requests, project statuses and deadlines with the involved teams;
• Assist governance activities, such as consolidating information for committees and executive forums;
• Organize, update and maintain files in cloud storage environments (SharePoint or similar);
• Consolidate information for management reports and develop monitoring and control indicators;
• Assist in updating control spreadsheets and databases;
• Interface with corporate areas to provide operational support (finance, contracts, procurement, HR, etc.), when applicable.

Administrative Assistant – Affirmative Action for Women

• Support the organization and maintenance of employees' occupational health records, contributing to compliance with local and national regulations;
• Assist in the implementation and maintenance of occupational health programs, including training, risk assessments and audits;
• Monitor and document occupational health incidents, including workplace accidents and occupational illnesses;
• Assist in coordinating occupational medical examinations, ensuring all employees receive regular health assessments;
• Help prepare reports and statistics related to occupational health for management;
• Assist in managing occupational health service providers, ensuring all services are delivered according to agreed standards;
• Help implement occupational health policies and procedures, ensuring employees are aware of and understand their responsibilities;
• Assist with investigations of occupational health incidents, including collecting information, interviewing employees and preparing incident reports;
• Support employee wellness programs, including promotion of healthy lifestyles and disease prevention;
• Assist in maintaining safety equipment and PPE (Personal Protective Equipment), ensuring all items are in good condition and available when needed;

Administrative Assistant – Occupational Health

• Monitoring and handling outstanding issues through internal systems;
• Contacting brokers, platforms, and clients to request documents or corrections;
• Updating spreadsheets and feeding the BI with the status of regularizations;
• Supporting document review and analysis according to health plan operator rules;
• Using channels such as email, WhatsApp, and phone for communications;
• Communicating with Acceptance and Technical Analysis teams;
• Monitoring and supporting returned proposals.

• Create and maintain up-to-date customer records (condominiums, companies, public agencies and individuals)
• Register suppliers (companies and freelancers), ensuring compliance with internal policies
• Manage item records (productive and non-productive) and employee records
• Maintain addresses and registration data in corporate systems
• Provide support and guidance to Sales, Purchasing, HR and branch offices on registration procedures and required documentation
• Serve as a point of contact for registration-related inquiries, supporting internal teams and ensuring data quality
• Support internal and external audits by organizing and providing department documentation
• Contribute to monitoring the area’s performance indicators
• Perform tests for system improvements and fixes, supporting continuous improvement initiatives

• Atendimento de chamados via sistema.
• Negociação com clientes.
• Cobrança de inadimplência via e-mail e telefone.
• Atualização de Boletos.

Auxiliar Administrativo, Cobrança

• Assist with researching quotes and compiling options for scheduling corporate travel (flights) and accommodations;
• Provide support in organizing meeting rooms, managing reservation calendars and assisting with reception and directing clients, partners and suppliers;
• Assist in preparing documents for notary services and support the receiving, sorting and distribution of national and international mail;
• Assist in the initial review of expense receipts, verification of invoices and support in completing spreadsheets for reimbursement workflows;
• Provide operational support for daily office tasks and assist with administrative requests from the team.

Administrative Assistant – Position Reserved for People with Disabilities

• Criar, organizar e gerenciar agendas da equipe
• Elaborar relatórios administrativos e apresentações
• Acompanhar devoluções e controlar processos internos
• Atender e direcionar ligações e e-mails
• Organizar e controlar documentos
• Controlar e alimentar planilhas
• Conferir produtos e informações no sistema
• Verificar estoque, identificar faltas e registrar pendências em sistema
• Realizar conferência e controle de notas fiscais
• Elaborar reportes e relatórios para a gestão sobre demandas, pendências e acompanhamentos da área.

Assistente Administrativo

• Manage the CEO's inbox: filter, prioritize, draft routine responses, and ensure timely follow-up on all pending communications.
• Coordinate and schedule meetings, calls, and calendar events across multiple time zones.
• Track and follow up on internal and external deliverables — clients, subcontractors, vendors, and partners.
• Support invoicing operations: generate invoices, track payment statuses, and record transactions in the system.
• Maintain and update GoHighLevel CRM records — contacts, pipelines, deals, and task assignments.
• Prepare documents, decks, and basic reports as requested by the CEO or project team.
• Research and compile information (vendors, pricing, tools, content) to support business decisions.
• Coordinate routine client communications: confirmations, reminders, and status updates.
• Support onboarding of new clients by organizing intake materials and scheduling kick-off touchpoints.
• Handle ad-hoc administrative tasks aligned with CEO priorities and business needs.

Virtual Administrative Assistant – GoHighLevel

• Provide customer service, focusing on handling complaints and resolving requests.
• Act as a mediator and negotiate with customers, ensuring the best possible solution.
• Provide administrative support to the team and monitor departmental processes.
• Support commercial and service activities as needed.
• Prepare quotes and generate sales orders.

• Analisar as solicitações de reembolso e estorno, realizar interface com o cliente para solicitar dados e documentos necessários à viabilização do processo e encaminhar a demanda à área financeira para conclusão;
• Analisar as solicitações e realizar o envio da 2ª via da nota fiscal. Avaliar as correções de dados necessárias e encaminhá-las ao departamento fiscal para conclusão do processo;
• Analisar as solicitações e enviar vouchers aos clientes impactados por falhas na emissão ou por erros sistêmicos, propondo ações preventivas e corretivas;
• Atender as reclamações dos clientes, sugestões ou elogios aos setores responsáveis, assegurando uma comunicação eficaz;
• Assegurar a voz da marca da Certisign no atendimento das mídias sociais, como Instagram, X, LinkedIn e Facebook. Deve atuar em conformidade com os scripts estabelecidos e responder dentro do prazo definido em SLA;
• Atuar em conjunto com outras áreas na implementação de melhorias contínuas nos processos, com foco na satisfação do cliente e na preservação da confidencialidade e segurança das informações.

Assistente Administrativo, BackOffice

• Record and manage sample requests used in prospecting processes.
• Export SIP evaluation notes and forward them to the responsible department.
• Take minutes at team meetings and organize the distribution of documents.
• Send minutes and promotional materials to the executive and educational teams.
• Import and export registration spreadsheets in the AB and NAME Digital systems.
• Handle shipments of correspondence, promotional items, and materials, working with postal procedures.
• Control inventory of internal materials intended for promotion.
• Support general administrative routines as needed.

Administrative Assistant – Exclusively for Persons with Disabilities

• Organize, file, control, and maintain physical and electronic documentation according to guidelines;
• Gather and synthesize information, complete forms, and prepare reports with preliminary analysis;
• Serve internal and external clients, providing detailed information and resolving routine inquiries;
• Review administrative routines and take actions in accordance with established procedures;
• Use office software applications independently and efficiently;
• Consolidate operational data and post entries into systems;
• Ensure compliance with procedures and support operational improvements;
• Analyze and verify documentation received from other departments, validating information for payments;
• Update and maintain data in the SICPG system, ensuring compliance with obligations;
• Comply with established policies and procedures.

Administrative Assistant II – Preferably for Candidates with Disabilities (PWD)

• Recording and posting tax invoices in general (purchases, returns, road and rail transfers, symbolic transactions, loans, internal consumption, etc.)
• Issuing service invoices
• Billing for variances in product receipts that exceed contractual limits
• Liaising with internal and external customers
• Supporting the department's administrative and operational routines

Junior Administrative Assistant

• Cancel tax invoices related to billing, customer returns, or incorrect charges.
• Monitor sales and transfer schedules.
• Monitor the MDRIVER system (pending license plates, vehicle dwell times in the yard, and other indicators).
• Issue toll vouchers.
• Monitor collection of advance tax and ensure the paid receipt is delivered to the driver.
• Support inventory control and replenishment of supplies and maintenance in Self-Service Areas.
• Provide assistance to drivers.
• Edit spreadsheets, documents, charts and other materials using the available systems.
• Perform other related tasks.

Administrative Assistant, Junior

• Make calls to clients and negotiate agreements.

Administrative Assistant – Banking

• Handle payment flows;
• Prepare deposit slips/payment guides;
• Negotiate and execute settlements;
• Manage surety bonds (guarantee insurance);
• Update systems;
• Draft petitions for letters of representation and for subdelegation of powers (substabelecimento);
• Close cases in the systems;

Administrative Assistant – Labor (Employment Law)

• Ensure efficient operation of the company's administrative functions by integrating processes, people, and information.
• Coordinate administrative routines: contracts, suppliers, purchasing, general services and facilities management, communications, and IT.
• Manage physical and digital documents, ensuring organization and legal compliance.
• Support HR processes: onboarding, leave, time and attendance, and benefits.
• Manage executive calendars, travel, and provide support to the leadership team.
• Monitor operational expense indicators and the administrative budget.
• Liaise with external partners including accounting, legal, and other service providers.
• Design and maintain company databases (customers, suppliers, operations, finance).
• Define and enforce standards for data quality, consistency, and currency.
• Create and maintain dashboards and management reports to support decision-making.
• Identify inconsistencies, duplicates, and errors in corporate records.
• Support integration of systems and tools that produce or consume data.
• Propose updates and keep organized, accessible records of company processes.
• Train and guide teams on best practices for data recording and usage.
• Support compliance with the Brazilian General Data Protection Law (LGPD): mapping personal data, internal policies, and consent management.

See all jobs on JobTailor

Administrative Assistant – Temporary

Administrative Assistant

Administrative Assistant I

Administrative Assistant – Affirmative Action for Women

Administrative Assistant – Occupational Health

Administrative Assistant

Administrative Assistant

Auxiliar Administrativo, Cobrança

Administrative Assistant – Position Reserved for People with Disabilities

Assistente Administrativo

Virtual Administrative Assistant – GoHighLevel

Administrative Assistant

Assistente Administrativo, BackOffice

Administrative Assistant – Exclusively for Persons with Disabilities

Administrative Assistant II – Preferably for Candidates with Disabilities (PWD)

Junior Administrative Assistant

Administrative Assistant, Junior

Administrative Assistant – Banking

Administrative Assistant – Labor (Employment Law)

Administrative Coordinator, Data Management