Administrative Assistant

• Manage the invoicing process for sales orders
• Perform necessary customer registration processes
• Provide customer and supplier/vendor service
• Support inventory management for supplies
• Manage branch document control
• Support the management of sales document signing

• Realizar a parametrização da base do cliente no sistema SOC, seguindo orientações técnicas, procedimentos internos e propostas de serviço definidas, garantindo que as informações estejam organizadas e aptas para utilização no processo de mensageria do eSocial.
• Realiza a conferência e validação administrativa dos cadastros e informações de SST inseridos no sistema, verificando a consistência dos dados e sinalizando inconsistências à supervisão ou às áreas responsáveis, com o objetivo de apoiar a conformidade das informações utilizadas no envio dos eventos governamentais.
• Realizar a emissão de relatórios no sistema SOC, apoiando a auditoria das informações lançadas, a identificação de pendências e a organização dos dados necessários para correções, sempre sob orientação da equipe técnica ou da liderança da área.
• Atuar no apoio à interface entre áreas internas, supervisão e cliente, realizando solicitações de dados, acompanhando retornos e organizando informações pendentes, a fim de contribuir para que os eventos de SST sejam enviados ao eSocial dentro dos prazos legais.
• Presta suporte administrativo à gestão de SST, auxiliando no relacionamento operacional com a empresa-cliente por meio do envio de relatórios, registros de recibos e atualização de status dos envios, garantindo rastreabilidade, organização e controle das informações.
• Apoiar a formalização mensal da conclusão da mensageria dos eventos de SST, organizando relatórios e registros no sistema SOC, de modo a assegurar o histórico das transmissões e a comprovação do envio das informações ao governo.
• Realizar outras atividades profissionais correlatas e inerentes ao cargo exercido, conforme necessidade e/ou e demanda da área, sempre que necessário, por meio de treinamento, qualificação profissional e orientações do líder imediato, a fim de garantir o desenvolvimento profissional contínuo.

Assistente Administrativo, eSocial, PCD

• Performs administrative duties such as document processing, record keeping and report compilation, requiring independent analysis, the exercise of judgment, and detailed knowledge of procedures.
• Receives, classifies, reconciles, interprets, consolidates, and/or summarizes documents and information;
• Maintains records and evaluates information for control purposes;
• Compiles complex reports, extracting data from a variety of sources both within and outside the department;
• Prepares special reports and analyses within prescribed guidelines;
• Regularly communicates with clients, suppliers, or employees outside the area to exchange information.

Administrative Assistant – PRONON HPV Detection Project

• Respond to internal and external clients;
• Carry out onboarding processes for contracts related to learning management;
• Manage meal and food vouchers and transportation allowance;
• Manage life insurance policies;
• Perform maintenance tasks within the TOTVS Protheus system

• Perform checking and validation of invoices, verifying compliance with purchase orders.
• Confirm receipt of materials and services with the responsible departments before releasing invoices.
• Identify and address discrepancies related to fiscal data, amounts, quantities and records.
• Ensure compliance with processes and deadlines related to invoice receipt.
• Maintain updated records, controls and documentation in corporate systems.
• Support internal teams with requests related to the invoice receiving and validation workflow.

• Provide internal support and handle operational procedures (Back Office)
• Perform administrative tasks according to the area of operation (PCM, Telemetry)
• Support the team with daily routines, operational controls and monitoring of indicators (KPIs)
• Help organize information and provide support for operational demands

• Handle escalated help desk tickets requiring Salesforce Administrator access
• Monitor and analyze system trends to identify recurring issues
• Perform data loads and bulk updates to maintain system efficiency
• Manage support tickets with vendors
• Configure new hire, team, and regional setups within Salesforce
• Manage integrations with associated systems (Gmail/Dialpad/Sense/TR)
• Provide system access and permissions management
• Support user training and adoption
• Create and maintain documentation for flows and workflows
• Interpret and optimize existing flows
• Conduct User Acceptance Testing for new rollouts
• Develop and implement best practices
• Ensure seamless integration between Salesforce and healthcare-specific platforms
• Perform proxy login testing
• Maintain data security and HIPAA compliance
• Monitor system performance and reliability

Salesforce Administrative Specialist

• Manage the contracting processes for real estate financing for legal entities (corporate), ensuring compliance with deadlines and financial institution requirements;
• Prepare, organize and validate the technical documentation required for contracting, such as the Project Summary Form (FRE), descriptive specification (memorial descritivo) and standardized documents required by Caixa Econômica Federal (CEF);
• Submit, register and follow up on processes with financial institutions, primarily Caixa Econômica Federal;
• Monitor the status of analyses, resolve outstanding issues and liaise with internal departments to collect necessary information;
• Support the review and analysis of plans, budgets and schedules, ensuring consistency of the information submitted;
• Control and organize the flow of documents and processes, ensuring traceability and compliance;
• Work collaboratively with areas such as Engineering, Projects and Credit to ensure smooth progression of contracting stages;
• Propose process improvements to increase efficiency and operational quality.

Administrative Assistant – Temporary

• Receive monthly measurement reports from suppliers for services performed for Sandvik, identify and record the measurement period, and forward these reports to the finance department.
• Control service billing per supplier, recording all measurements and issued invoices.
• Manage the Facilities function (monitoring and preventive building maintenance, meetings, and addressing the needs of Sandvik departments).
• Gather, compile, and verify information, accurately entering it into documents such as reports, presentations, or forms, as well as office systems like databases or spreadsheets.
• Collect and analyze data to create Power BI dashboards containing KPIs and other information for the Facilities and Procurement areas.
• Perform standard calculations to compile and report statistics accurately.
• Respond to or route routine inquiries from internal or external sources about the organization, its activities, or processes, ensuring prompt and accurate responses.
• Communicate with internal and external stakeholders regarding deliveries, inventory, pricing, and invoices, ensuring daily office operations run smoothly.
• Perform other routine administrative tasks in accordance with established organizational procedures.

Administrative Assistant – PWD (Affirmative Action)

• Analyze and process orders and follow up through invoice issuance
• Provide support to resellers
• Provide support to the regional sales manager
• Tasks related to daily sales administrative activities

Junior Sales Administrative Assistant

• Monitorar e atualizar os cards no Pipefy, garantindo que as demandas avancem entre as fases de orçamentação e contratação.
• Verificar a completude dos dados inseridos por solicitantes e fornecedores.
• Realizar o controle mensal de apontamentos via RDO (Relatório Diário de Obra).
• Validar a presença do efetivo através do cruzamento de dados com o acesso na catraca.
• Auditar apontamentos para garantir que não haja duplicidade de horas ou do mesmo colaborador alocado em Ordens de Serviço (OS) diferentes no mesmo dia.
• Organizar e gerenciar a agenda de visitas técnicas entre fornecedores e áreas internas.
• Confirmar disponibilidades e garantir o envio de orientações prévias para os visitantes.
• Gerar reports periódicos sobre o status dos processos.
• Manter planilhas de controle e dashboards atualizados para a gestão.
• Compilar e organizar documentos de Saúde, Segurança e Meio Ambiente (SSMA) do contrato.

Auxiliar Administrativo Senior

• Support the execution of administrative routines for Diversity & Inclusion and Career & Development processes.
• Maintain controls, updates and organization of databases, spreadsheets and area metrics.
• Provide logistical support and coordinate trainings, workshops, meetings and corporate events.
• Support calendar management, invitations, attendance lists and participant follow-up for development activities.
• Assist in preparing presentations, communications and support materials for the area’s programs.
• Perform registrations, updates and tracking of information in internal HR systems.
• Support vendor management, contracts, payments and administrative processes related to the area’s programs.
• Organize and maintain files, documents and records for processes under the team’s responsibility.
• Provide operational support to development cycles and diversity & inclusion initiatives.
• Monitor schedules and support tracking of project deliverables for the area.
• Assist employees, managers and internal partners, answering questions and directing requests related to the area’s processes.
• Contribute to continuous improvement of processes, ensuring organization, data quality and timely delivery.

Development Administrative Assistant – Affirmative Action for People with Disabilities

• Manage and organize documents.
• Assist with telephone and in-person reception.
• File and archive documents.
• Support general administrative routines.
• Assist in preparing reports and spreadsheets.

Administrative Assistant – Affirmative Action for Persons with Disabilities

• Manage the department's operational inbox, handling receipt, triage, routing and follow-up of requests;
• Communicate with clients via email and through insurers' systems;
• Notify clients about scheduled in-person assessments and manage other operational arrangements forwarded by the Relationship team;
• Update information and attach reports in clients' systems;
• Send reports for electronic signature via ZapSign and monitor completion;
• Create records and update case files in the internal system;
• Provide support for registration/data-entry activities during team vacations or absences.

Administrative Operations Assistant

• Support HR processes, including payroll entries, benefits administration, and employee support;
• Maintain and update Excel controls, ensuring organization and reliability of information;
• Monitor benefits for newly hired employees;
• Assist with cost control and benefits utilization;
• Assist employees with clarity and empathy, advising on benefits and internal policies;
• Assist in the analysis and improvement of benefits processes;
• Prepare reports and PowerPoint presentations for managerial follow-up;
• Support vendor interactions, ensuring quality in the flow of information.

Administrative Assistant – Affirmative Action (People with Disabilities)

• Provide integrated omnichannel support: Receive and route requests from franchisees, partner schools, and suppliers through multiple channels (WhatsApp, email, phone, and internal platforms), ensuring responsiveness and centralized information.
• Organize and manage department documentation: Handle, file, and verify contracts, partnership agreements, and reports for the pedagogical and commercial areas, ensuring compliance with deadlines and internal procedures.
• Prepare and monitor event budgets: Request quotes from suppliers, organize costs, issue payment requisitions, and support logistics and infrastructure for events, trainings, and departmental conventions.
• Manage the flow of supplies and educational materials: Support the sorting and shipment of promotional and educational materials from the CNA HUB to franchises or partner schools, ensuring support for implementations.
• Update and maintain internal management systems: Record service histories, expense flows, and operational request statuses in the company's tools and reports, keeping departmental data organized.

• Register students and refer them to selection processes for internship and apprenticeship opportunities, issuing referral letters via the internship management system.
• Manage the return of internship documents using daily reports generated by the internship management system, keeping files organized and up to date for future reference.
• Notify students to collect internship-related documents, ensuring their legal validity.
• Advise students, educational institutions and companies on the internship and apprenticeship programs, providing information based on current legislation.
• Analyze and register internship or apprentice vacancies by contacting partner companies to match client needs with the open opportunity profiles.
• Issue internship agreements or Learning Commitment Agreements (Termo de Compromisso de Aprendizagem) after company confirmation and presentation of approved students' personal and academic documents; issue contract addenda when there are changes.
• Request discounts, extensions or cancellations of institutional contributions in cases of incorrect charges or address changes.
• Receive and verify interns' attendance sheets from partner companies to ensure accuracy in stipend calculations.
• Send interns' attendance sheets to the Stipend Payment department for processing.
• Support the Customer Service Consultant by assisting with debt negotiations to ensure high-quality internal and external service.
• Prepare monthly reports on competitor winbacks, new business, visits conducted, negative variances, prospecting and other commercial metrics to assist supervision in evaluating and optimizing the sales force.
• Monitor reports related to rejected payments, making necessary corrections to enable confirmation of stipend credits into interns' bank accounts.
• Advise interns and companies, when requested, regarding stipend payments.
• Provide assistance to companies and interns regarding personal accidents and activation of insurance policies, guiding them on required documentation and procedures.
• Issue receipts and invoices for company contributions after receiving and verifying attendance sheets.

• Making contacts, sending spreadsheets, and registering on third‑party platforms when access is required for partner operator environments under SWAP assignee or assignor contracts.
• Validation of SWAP events with operators' NOC (Network Operations Center).
• Monitoring during mass/large‑scale events.
• Initiation of mass events.
• Consolidation of events.
• Creating inspection tickets for external operator customers.
• Creating SWAP tickets (assignor).
• Acceptance of operator closure confirmations.
• Manual opening via workflow of Sigitm DRACO Alarm tickets.
• Fault identification, reading and diagnosis of the curve produced by the system.
• Inserting reference points and nearby singularities to locate the fault in the external network TA.
• Analysis of closures and creation of the singularity point entered for the recovered point.
• Validation and closure of DRACO Alarm tickets.
• Handling of DRACO hardware failures.

• Assist with the area's administrative processes, monitoring customer service workflows and reporting across Localiza.
• Provide support via the 0800 channel by phone and WhatsApp for truck fleet customers.
• Schedule maintenance with vendors/service providers.
• Handle tow truck/service call requests.
• Open incident/claim reports.
• Assist with customer document requests.

Fleet Administrative Assistant

• Realizar atividades de suporte administrativo relacionadas à gestão e administração de contratos;
• Acompanhar prazos contratuais, garantindo o cumprimento das obrigações e vigências estabelecidas;
• Controlar, organizar e manter atualizada a documentação contratual em meio digital;
• Efetuar o cadastro, atualização e acompanhamento de informações em sistemas corporativos;
• Elaborar, atualizar e conferir relatórios gerenciais, indicadores e planilhas de controle;
• Acompanhar chamados e demandas relacionadas aos processos contratuais, assegurando o atendimento dentro dos prazos estabelecidos;
• Apoiar a elaboração, formalização e controle de aditivos, termos e demais documentos contratuais;
• Realizar o controle de requisições, acompanhamento de medições contratuais, validação de documentos de suporte, análise, conferência, lançamento e acompanhamento de notas fiscais e demais documentos nos sistemas corporativos, incluindo SAP e Folha de Registro, garantindo conformidade com a legislação vigente, normas internas e condições estabelecidas nos contratos.
• Interagir com áreas internas e fornecedores para obtenção, validação e atualização de informações contratuais;

Administrative Assistant jobs in Brazil

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Administrative Assistant

Assistente Administrativo, eSocial, PCD

Administrative Assistant – PRONON HPV Detection Project

Administrative Assistant

Administrative Assistant

Administrative Assistant

Salesforce Administrative Specialist

Administrative Assistant – Temporary

Administrative Assistant – PWD (Affirmative Action)

Junior Sales Administrative Assistant

Auxiliar Administrativo Senior

Development Administrative Assistant – Affirmative Action for People with Disabilities

Administrative Assistant – Affirmative Action for Persons with Disabilities

Administrative Operations Assistant

Administrative Assistant – Affirmative Action (People with Disabilities)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Fleet Administrative Assistant

Assistente Administrativo – Gestão de Contratos