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Administrative Assistant
Aegea SaneamentoSupport administrative processes at Aegea, a leader in sanitation in Brazil. Ensuring compliance in fiscal documentation and operational efficiency.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in invoice validation and compliance with purchase orders, ensuring accurate fiscal data management and effective communication with internal teams. Proficient in Microsoft Excel and familiar with ERP systems, particularly SAP, to maintain organized records and support administrative processes.
Highest-signal resume keywords
Invoice ValidationMicrosoft Excel ProficiencyERP Systems FamiliarityAccounts Payable ExperiencePurchasing Knowledge
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice CheckingPurchase Order ValidationFiscal Data ManagementAdministrative RoutinesRecord Keeping
Soft Skills
Attention to DetailCommunication SkillsProblem-Solving
Tools & Technologies
Microsoft OfficeSAP
Industry Keywords
Business AdministrationAccountingLogisticsProcurementWarehouse Management
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Perform checking and validation of invoices, verifying compliance with purchase orders.
- Confirm receipt of materials and services with the responsible departments before releasing invoices.
- Identify and address discrepancies related to fiscal data, amounts, quantities and records.
- Ensure compliance with processes and deadlines related to invoice receipt.
- Maintain updated records, controls and documentation in corporate systems.
- Support internal teams with requests related to the invoice receiving and validation workflow.
Requirements
What you’ll need- High school diploma (college studies in progress or completed in Business Administration, Accounting, Logistics or related fields preferred).
- Experience in administrative routines.
- Proficient in Microsoft Office, with emphasis on Excel.
- Availability to work in a hybrid model in Indaiatuba/SP (2 days on-site and 3 days remote per week).
- Preferred:
- Experience in Purchasing, Fiscal Receiving, Warehouse/Inventory, Accounts Payable or Procurement.
- Knowledge of invoice and purchase order checking and validation processes.
- Familiarity with ERP systems, preferably SAP.
Benefits
Comp & perks- Medical insurance
- Dental insurance
- Zenklub (mental health and nutritional support)
- Free assistance services (social, legal and financial)
- Life insurance
- Transportation allowance
- Gympass (corporate fitness benefit)
- Meal and/or food allowance
- Profit-sharing
- Office kit