Administrative Assistant – PWD (Affirmative Action)

Sandvik

Administrative Assistant at Sandvik handling supplier services and Facilities structure. Involves managing billing processes and creating Power BI dashboards for data analysis.

Posted 7/20/2026full-timeBelo Horizonte • 🇧🇷 BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in data analysis and reporting, particularly using Power BI, while effectively managing facilities operations and administrative tasks. Strong communication skills are essential for liaising with internal and external stakeholders regarding service contracts and procurement processes.

Highest-signal resume keywords

Power BIData AnalysisFacilities ManagementAdministrative RoutinesCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryStandard CalculationsReport CompilationKPI CreationInvoice Management

Soft Skills

Attention to DetailProblem-SolvingOrganizational Skills

Tools & Technologies

DatabasesSpreadsheets

Industry Keywords

FacilitiesProcurementService Contracts

About the role

Key responsibilities & impact

Receive monthly measurement reports from suppliers for services performed for Sandvik, identify and record the measurement period, and forward these reports to the finance department.
Control service billing per supplier, recording all measurements and issued invoices.
Manage the Facilities function (monitoring and preventive building maintenance, meetings, and addressing the needs of Sandvik departments).
Gather, compile, and verify information, accurately entering it into documents such as reports, presentations, or forms, as well as office systems like databases or spreadsheets.
Collect and analyze data to create Power BI dashboards containing KPIs and other information for the Facilities and Procurement areas.
Perform standard calculations to compile and report statistics accurately.
Respond to or route routine inquiries from internal or external sources about the organization, its activities, or processes, ensuring prompt and accurate responses.
Communicate with internal and external stakeholders regarding deliveries, inventory, pricing, and invoices, ensuring daily office operations run smoothly.
Perform other routine administrative tasks in accordance with established organizational procedures.

Requirements

What you’ll need

High school diploma required; university degree in progress or completed is preferred.
Basic understanding of administrative routines related to service contracts.
Experience in facilities and/or procurement is desirable.
Basic English skills preferred.
Knowledge and experience with Power BI.

Benefits

Comp & perks

Health plan
Health insurance
Dental coverage
Private pension plan
Performance bonus (PPR)
Meal voucher
Food voucher
Day off on your birthday
Workplace exercise programs, mindfulness, Gympass, and psychological support