WashU IT

Administration

• Provide oversight and day-to-day management of research administration
• Perform pre-award duties for complex proposals, including program projects, ARPA-H, DOD, and DOE applications
• Support faculty with proposal preparation, budgeting, analysis, justifications, and submission
• Liaise between the Chair, faculty, Department Administrators, Post-Award, OSRS, and SPA
• Prepare and review agency forms, grant budgets, compliance data, subaward documentation, and signatures
• Manage award reviews, grant databases, annual agency reports, revised budgets, and grant transfers
• Coordinate research compliance information, including biosketches, trainee information, and human/animal protocol approvals
• Close complex sponsored projects and submit final reports and invention statements
• Manage sponsored-project budgets, expenditures, reconciliations, payroll sourcing, cost transfers, purchasing documents, and subaward invoices
• Prepare financial reports and correspondence for granting agencies, PIs, and senior leadership
• Manage Research Center Cores/Subcores, program income, bridge/seed and institutional funds
• Prepare Center invoices, financial reports, forecasts, inventories, strategic-planning information, and renewal materials
• Coordinate Center lectures, forums, workshops, meetings, symposiums, and communications
• Assist senior leadership with special projects and perform other duties as assigned

Research Administrator – Neurology

Manager

• Manage resident, fellowship, and student program objectives
• Supervise and oversee program support staff and two or more office staff
• Monitor staff time, performance appraisals, office operations, workflow, and employee coaching/counseling/discipline
• Monitor spending and develop trends to keep the office within budget
• Assemble educational research and project plans and teamwork assignments
• Direct and monitor daily work efforts, identify resource needs, perform quality reviews, and escalate issues
• Oversee relationships with GMEC, ACGME, Program Coordinator, BJH, and School of Medicine
• Manage accreditation information and troubleshoot as needed
• Analyze resident and fellow quarterly duty-hour violations and ACGME data
• Review and approve educational programs and policy changes with the Program Director
• Support education-related committees and task forces
• Manage process improvement and quality assurance initiatives
• Manage program software and unify system data warehousing
• Create statistical and demographic reports
• Lead and report on training initiatives and ensure users are competent in relevant software
• Oversee tools compiling resident performance and rotation data
• Import/export demographic information for new and archived users annually
• Design, build, and manage anonymous surveys for accreditation compliance
• Oversee the Education Office Patient Safety and Quality Improvement Project List
• Assist with and supervise website maintenance and social media monitoring
• Provide backup support to residency/fellowship coordinators for program compliance
• Perform other duties as assigned

Manager, Medical Education Programs – Neurology

Technical Product Manager

• Own day-to-day product and technical operations management across C-BRAIN's AI tool portfolio
• Translate CTO product priorities into and maintain a structured product backlog
• Track deliverable status, milestones, risks, delays, dependencies, and blockers
• Coordinate sprint or iteration cycles with the development team
• Manage vendor and contractor lifecycle, including SOW drafting, legal/contracts routing, onboarding, execution tracking, and invoice verification
• Lead end-to-end UAT coordination, synthesize feedback, and support sign-off and release decisions
• Escalate scope deviations, timeline slippage, quality issues, and contractor performance issues
• Track data pipeline development, data ingestion, ETL, infrastructure, and data quality validation progress
• Liaise among data scientists, data engineers, and C-BRAIN leadership
• Maintain documentation of data architecture decisions and infrastructure updates
• Support data engineering resource planning, cost tracking, and vendor coordination
• Oversee the full Data Use Agreement lifecycle, including requirements, delivery monitoring, compliance documentation, review, and approval
• Lead DUA strategy with WashU Legal and coordinate cross-program DUA alignment
• Oversee semi-annual DUA compliance reviews and corrective actions
• Prepare CTO presentation slides and technical updates for Steering Committee and other meetings
• Direct CTO-managed working group logistics, agendas, minutes, and action items
• Coordinate outreach and community engagement activities
• Serve as escalation point and primary operational contact for consortium member organizations and external partner data contribution programs
• Coordinate technical onboarding of new data contributors and manage delivery expectations
• Direct scientific community engagement, working group structure, dataset identification, and contribution pipeline tracking
• Synthesize community and scientific feedback for leadership strategic planning
• Review and finalize progress reports, milestone summaries, Steering Committee documents, and member-facing communications
• Oversee internal C-BRAIN team meeting cadence and action-item tracking
• Report to the C-BRAIN Chief Technology Officer
• Travel occasionally for consortium events, partner meetings, or conferences

Senior Technical Product Manager – Neurology

Data Engineer

• Design, build, test, and maintain scalable data ingestion pipelines for consortium datasets
• Develop and maintain ETL/ELT workflows using Apache Spark, dbt, Airflow, or equivalent tools
• Implement pipeline monitoring and alerting; troubleshoot and resolve failures
• Translate AI tool data requirements into technical pipeline specifications
• Maintain version control, code reviews, documentation, and software engineering best practices
• Integrate and process omics, neuroimaging, longitudinal clinical records, and digital pathology data
• Establish cross-modal integration signal-versus-noise assessments and ground-truth benchmarks
• Manage and optimize storage accounts, compute resources, data lakes, and access controls
• Implement permissions aligned with Data Use Agreements and WashU governance policies
• Contribute to cloud architecture and Phase 2 infrastructure planning
• Monitor infrastructure costs, utilization, and performance and implement optimizations
• Support deployment of C-BRAIN AI tools on cloud platforms
• Implement and maintain PHI de-identification workflows
• Upload curated datasets to ADDI/AD Workbench, NIAGADS, GP2, or equivalent repositories
• Develop data harmonization procedures and quality validation checks
• Maintain data lineage, data dictionaries, metadata records, and the C-BRAIN data catalog
• Coordinate data quality issue resolution with data providers and research scientists
• Provide technical input on Data Use Agreements and data delivery specifications
• Confirm, validate, and log contributed dataset deliveries
• Support beta testing of data ingestion tools and document reproducible processes
• Prepare technical content for progress reports, Steering Committee materials, and grants reporting
• Report to the C-BRAIN Chief Technology Officer and collaborate with the Senior Technical Product Manager, research scientists, and external data science collaborators

Data Engineer – Neurology

Patient Care

• Provide clerical and administrative support, including answering phones, setting schedules and meetings, typing documents, filing, and backup support
• Prepare treatment rooms for patient examinations and keep rooms neat and clean
• Clean and sterilize equipment, instruments, and rooms
• Dispose of contaminated supplies appropriately
• Interview patients by phone or in person to obtain medical information or schedule activities
• Create, update, and coordinate medical records and files
• Explain treatment procedures, medications, diets, and established instructions to patients
• Collect blood, tissue, and other laboratory specimens; log and prepare specimens for testing
• Measure patient vital signs, weight, and height
• Perform routine laboratory tests and sample analyses
• Escort patients to examination rooms and prepare them for physicians
• Perform other duties as assigned
• Travel locally to satellite offices, including the new Sunset Hills location

Patient Care Associate – Orthopedic Surgery

Nurse

• Perform and document comprehensive patient and family assessments
• Collect and analyze medical-record data to coordinate patient care
• Provide direct pediatric patient care, including rooming patients, taking vital signs, administering medications and vaccines, performing procedures, and monitoring patient status
• Provide counseling and education to patients and families about disease processes and symptom management
• Maintain accurate and timely medical records
• Consult with healthcare-team members and adjust nursing-care processes to ensure optimal outcomes
• Manage supplies and equipment using cost-effective work habits
• Assist healthcare providers with examinations, procedures, prescription refills, and other direct-care processes
• Participate in quality-improvement activities
• Contribute professionally through presentations, preceptorships/mentorships, committee participation, community service, publications, or professional-organization leadership
• Support care at West County (CSCC), Graham Road, and Shiloh, IL sites as needed

RN Staff Nurse II – Pediatrics Outpatient Care

• Assess and document patients’ and families’ biophysical, psychosocial, developmental, cultural, spiritual, and environmental needs
• Collect and analyze medical-record data to coordinate patient care
• Provide and direct patient care, including medication administration, procedures, and patient monitoring
• Counsel and educate patients and families about disease processes and symptom management
• Maintain accurate and timely medical records
• Consult with healthcare team members and adjust nursing care processes to optimize outcomes
• Manage priorities, supplies, and equipment cost-effectively
• Assist healthcare providers with examinations, procedures, prescription refills, and other direct-care processes
• Participate in quality-improvement activities
• Contribute professionally through presentations, preceptorships/mentorships, committees, community service, research or professional publications, and professional-organization leadership
• Perform other specialty-specific duties

RN Staff Nurse II – Pediatrics Ambulatory Care

• Provide direct patient care, including assessment, planning, implementation, and evaluation
• Complete health histories and physical examinations and convey findings to physicians
• Coordinate patient care and order diagnostic tests
• Attend inpatient rounds
• Coordinate patient appointments and assist with outside referrals
• Assist physicians with examinations, procedures, and other direct patient-care processes
• Perform nursing administrative duties related to environmental safety, infection control, and quality assurance
• Facilitate communication and coordination of care among patients, families, and health team members
• Explain routines and procedures to patients
• Coordinate patient-care information with appropriate sources

RN Clinical Nurse Coordinator – Radiology

Data Coordinator

• Develop and analyze database reports and data summaries, reviewing accuracy with staff
• Collect, clean, validate, and manage data for Ryan White Federal Program reporting and grant applications
• Apply data manipulation methods to Epic reports to collect medical and social services data
• Prepare data for upload to the shared statewide data system and clean the data
• Assess data systems for entry errors and missing data; perform data scrubbing and manual corrections
• Use Python, SQL, and other data processing technologies to automate data collection, cleaning, integration, and analysis
• Produce accurate datasets and analytical outputs for organizational reporting and data-driven decision-making
• Collect, clean, and aggregate performance measures for quality improvement and specific programs
• Collect and clean annual patient experience survey data
• Provide cleaned data for progress reports, data reports, presentations, and funding-source requirements
• Assist the Quality and Evaluation team with quality improvement collaborations, initiatives, and network-wide program evaluation
• Assist with additional data projects

Data Coordinator I – Infectious Diseases

Data Analyst

• Design and execute complex diagnostic and trend analyses across multiple systems and data sources
• Own dashboard and report development for assigned data products, including release cycles and documentation
• Develop analytical logic and data models with data engineers
• Lead proof-of-concept work evaluating analytical approaches, tools, and platforms
• Identify and implement process improvement and automation opportunities
• Lead stakeholder interviews and requirements-gathering sessions
• Translate business needs into data specifications, user stories, and acceptance criteria
• Own backlog refinement and feature prioritization
• Document workflows, decision logic, and future-state process designs
• Sequence and deliver analytical capabilities with the Data Product Lead and data engineers
• Define and implement data quality rules
• Maintain data dictionaries, metadata standards, and lineage documentation
• Plan and execute QA and UAT; validate analytical outputs before release
• Contribute to and enforce enterprise data governance and stewardship practices
• Mentor and guide Data Analyst I staff
• Deliver business-user training on data products and data literacy
• Prepare leadership presentations and written reports communicating decision-driving insights
• Participate in agile ceremonies, sprint planning, and retrospectives

Data Analyst – Data Products II

Procurement

• Oversee purchasing and inventory control of the warehouse
• Order and receive parts and goods into inventory
• Negotiate and secure pricing for materials
• Verify incoming shipments against bills of lading and invoices
• Keep records of goods received and report damaged goods and shortages
• Maintain the warehouse in an orderly arrangement
• Utilize Yardi software to track and maintain inventory
• Review and process purchase orders, bills of lading, and invoices
• Audit all items received
• Work with the accounts payable coordinator to process paperwork timely and obtain vendor credits when needed
• Set up shipments with ground carriers
• Set up new inventory items and update item costs in the inventory system
• Distribute parts and maintain building and unit keys for vendors and the maintenance team
• Perform other duties as assigned

Purchasing Coordinator

Accountant

• Provide reporting, budgeting, analytical, and accounting support to the Department of Anesthesiology
• Assist business directors and management with financial and accounting functions under GAAP and University policies
• Collect, analyze, and maintain complex cost data for quarter-end and year-end financial reporting
• Interpret and explain financial results to peers and leadership
• Participate in annual strategic planning and budgeting
• Provide project management for unique and ongoing initiatives
• Produce standard and ad hoc reports, variance analyses, and benchmarking information
• Determine reporting needs and create frequently requested departmental reports
• Assist with complex financial models, financial reports, and reporting systems
• Respond to special requests and projects
• Identify, gather, assess, and analyze decision-support data
• Incorporate data and ideas into formal or informal reports and present issue resolutions
• Remain educated in new applications to ensure effective information delivery
• Perform other duties as assigned by the Business Operation Manager

Accountant IV – Anesthesiology

Human Resources

• Lead the development and evolution of the benefits strategy, philosophy, and governance framework
• Advise executive leadership on market trends, innovations, best practices, and cost management
• Design, implement, and oversee medical, dental, vision, life, disability, retirement, voluntary benefits, and leave programs
• Conduct benchmarking and market analysis to ensure competitive programs
• Lead benefits projects from concept through implementation with university stakeholders and benefits and Workday teams
• Manage benefits budgets, forecasts, and long-range cost projections
• Analyze claims experience, utilization trends, and cost drivers
• Develop dashboards and KPIs providing actionable insights
• Lead benefits communication and education strategies
• Mentor and develop a team of 15 benefits professionals
• Ensure the employee benefits solutions center delivers responsive, service-oriented support
• Handle escalated benefits inquiries and employee issues
• Lead vendor evaluation and selection and hold vendors accountable for performance and service levels
• Manage vendor payments and ensure compliance with ERISA, ACA, HIPAA, COBRA, and other applicable laws
• Support the Retirement Plans Committee and Benefits Plans Appeal Committee
• Serve as Secretary for the Compensation and Benefits Committee
• Perform other duties as assigned

Senior Director of Benefits – Human Resources

Administrative Assistant

• Manage creation and distribution of the monthly faculty call schedule
• Work closely with the Clinical Director and Assistant Clinical Director
• Manage reports for equal call distribution
• Manage UKG scheduling software and providers’ access
• Support the Division Administrator with day-to-day scheduling reporting
• Support onboarding of new faculty, CRNAs, and staff
• Support the clinical director and St. Louis Children’s Hospital perioperative medical director with schedules, appointments, lectures, and meetings
• Help create and distribute daily schedules for operating room and non-operative sites
• Recruit faculty and CRNAs during staffing shortages
• Answer and appropriately route incoming calls to the Division of Pediatric Anesthesiology
• Oversee mail delivery and pick-up duties and personnel
• Share responsibility for ordering and delivering supplies and lab coats with appropriate fund allocation
• Handle facility management, including coffee machine, water machine, paper, supplies, and division lunches

Administrative Coordinator II – Pediatric Anesthesiology

Student Advisor

• Advise international students, scholars, dependents, and family members on immigration matters, visa status, employment authorization, travel, academic, financial, cross-cultural, and personal issues
• Interpret and apply Department of Homeland Security, State, and Labor regulations and guidance to complex academic and employment situations
• Serve as a Designated School Official and Alternate Responsible Officer
• Update and maintain SEVIS records accurately and timely for institutional compliance and audits
• Prepare and process immigration requests and documentation for F-1, J-1, and H-1B statuses, including sponsorships, extensions, transfers, and changes of status
• Determine visa classifications and benefit eligibility, including CPT, OPT, STEM OPT, Academic Training, and J extensions
• Review supporting documentation, identify deficiencies, request evidence, and maintain accurate institutional records
• Maintain organized electronic and paper files for regulatory compliance, reporting, and audits
• Respond to inquiries using approved templates and guidance within established timelines
• Develop and deliver OISS resources, orientations, webinars, and online courses
• Consult with senior advisors and associate directors on complex student and scholar issues
• Stay current with immigration regulations and best practices through professional organizations, training, and conferences
• Contribute to process improvements, policy development, special projects, and other OISS and university goals