Purchasing Coordinator

WashU IT

Purchasing Coordinator overseeing warehouse inventory, procurement, shipments, and vendor pricing for Washington University in St. Louis.

Posted 8/17/2026full-timeRemote • Montana • 🇺🇸 United StatesMid-LevelSenior💰 $21 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in inventory control and purchasing processes, utilizing Yardi software for effective data management and maintaining accurate records. Strong multitasking and communication skills are essential for managing relationships and ensuring timely processing of purchase orders and shipments.

Highest-signal resume keywords

Inventory ControlYardi SoftwareData ManagementMultitaskingOral Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Inventory ManagementPurchasingOrder ProcessingRecord KeepingShipping Coordination

Soft Skills

Time ManagementRelationship ManagementWritten Communication

Tools & Technologies

Yardi Software

Industry Keywords

Warehouse ExperienceBills Of LadingVendor CreditsCriminal Background Check

About the role

Key responsibilities & impact

Oversee purchasing and inventory control of the warehouse
Order and receive parts and goods into inventory
Negotiate and secure pricing for materials
Verify incoming shipments against bills of lading and invoices
Keep records of goods received and report damaged goods and shortages
Maintain the warehouse in an orderly arrangement
Utilize Yardi software to track and maintain inventory
Review and process purchase orders, bills of lading, and invoices
Audit all items received
Work with the accounts payable coordinator to process paperwork timely and obtain vendor credits when needed
Set up shipments with ground carriers
Set up new inventory items and update item costs in the inventory system
Distribute parts and maintain building and unit keys for vendors and the maintenance team
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent high school certification, or combination of education and/or experience
No specific certification or professional license required
No specific work experience required
Preferred: 3 years of warehouse experience
Data Management
Multitasking
Oral Communications
Relationship Management
Time Management
Written Communication
Yardi software
External candidates must complete pre-employment screening, including a criminal background check and applicable checks
Ability to perform essential job functions satisfactorily

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employees and their family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years