Research Administrator – Neurology

WashU IT

Research Administrator managing complex sponsored grants, budgets, compliance, and payroll for Washington University’s Neurology department and research centers. Coordinating faculty proposals, awards, closeouts, and Center financial operations.

Posted 9/2/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $65,900 - $112,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in research administration, including pre-award and post-award management, budget preparation, and compliance coordination. Proficient in liaising with faculty and leadership to ensure successful grant proposal submissions and project oversight.

Highest-signal resume keywords

Grants AdministrationProposal PreparationBudget ManagementResearch Compliance CoordinationFinancial Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Pre-Award DutiesGrant Budget PreparationAward ReviewsGrant Database ManagementCompliance Data ManagementFinancial Report PreparationCost TransfersSubaward DocumentationProgram Income ManagementResearch Center Management

Soft Skills

CommunicationCollaborationOrganizational SkillsAnalytical Skills

Tools & Technologies

S2S SystemSUBS System

Industry Keywords

Research AdministrationGrant ProposalsAgency GuidelinesSponsored ProjectsInstitutional Funds

About the role

Key responsibilities & impact

Provide oversight and day-to-day management of research administration
Perform pre-award duties for complex proposals, including program projects, ARPA-H, DOD, and DOE applications
Support faculty with proposal preparation, budgeting, analysis, justifications, and submission
Liaise between the Chair, faculty, Department Administrators, Post-Award, OSRS, and SPA
Prepare and review agency forms, grant budgets, compliance data, subaward documentation, and signatures
Manage award reviews, grant databases, annual agency reports, revised budgets, and grant transfers
Coordinate research compliance information, including biosketches, trainee information, and human/animal protocol approvals
Close complex sponsored projects and submit final reports and invention statements
Manage sponsored-project budgets, expenditures, reconciliations, payroll sourcing, cost transfers, purchasing documents, and subaward invoices
Prepare financial reports and correspondence for granting agencies, PIs, and senior leadership
Manage Research Center Cores/Subcores, program income, bridge/seed and institutional funds
Prepare Center invoices, financial reports, forecasts, inventories, strategic-planning information, and renewal materials
Coordinate Center lectures, forums, workshops, meetings, symposiums, and communications
Assist senior leadership with special projects and perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
Relevant Experience (4 Years)
Grants Administration (2 Years)
Knowledge of S2S and SUBS systems preferred
Knowledge of agency guidelines preferred
Successful completion of required pre-employment screening, including criminal background check and applicable checks
Ability to perform essential functions satisfactorily
No specific certification/professional license required
Driver’s license not required

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition covered for employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years