Scheduling Coordinator

• Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geographical considerations
• Collaborate with customers and suppliers to confirm inspection dates, times, work scope, and access requirements
• Monitor inspector availability and proactively resolve scheduling conflicts or last-minute changes
• Maintain accurate calendars, internal systems, and job logs
• Provide backup support to other contracts when continuity support is needed
• Serve as the primary customer point of contact for inspection scheduling, updates, and general inquiries
• Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
• Collect and communicate customer-required documentation and inspection instructions
• Perform data entry for job details, inspector assignments, and customer information
• Maintain customer and internal documentation, including quality records, SOW details, and inspection checklists
• Support inspector onboarding and qualification record management
• Track and reconcile inspector hours, travel time, and expenses for billing accuracy
• Verify timesheets and resolve discrepancies before submitting them to accounting
• Assist finance with invoice preparation and customer billing support
• Collaborate with operations, quality managers, and field inspectors to ensure seamless job execution
• Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
• Support special projects or surge workloads during peak aerospace production cycles

Remote Aerospace Scheduling Coordinator deploying inspectors for TRIGO’s supplier quality services

Aerospace Scheduling Coordinator

Remote Aerospace Scheduling Coordinator deploying qualified inspectors for TRIGO ADR Americas’ supplier delivery and quality services. Coordinating customers, logistics, documentation, billing, and inspector hours.

• Serve as the first point of contact for aerospace customers
• Organize and manage deployment of qualified source inspectors
• Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geography
• Coordinate inspection dates, times, work scope, and access requirements with customers and suppliers
• Monitor inspector availability and resolve scheduling conflicts or last-minute changes
• Maintain calendars, internal systems, and job logs
• Provide backup support to other contracts when continuity support is needed
• Handle customer scheduling, updates, and general inquiries
• Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
• Collect and communicate required customer documentation and inspection instructions
• Enter job details, inspector assignments, and customer information accurately
• Maintain quality records, SOW details, and inspection checklists
• Support inspector onboarding and qualification record management
• Track and reconcile inspector hours, travel time, and expenses
• Verify timesheets and resolve discrepancies before accounting submission
• Assist with invoice preparation and customer billing support
• Collaborate with operations, quality managers, and field inspectors for seamless job execution
• Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
• Support special projects and surge workloads during peak aerospace production cycles

Aerospace scheduling coordinator deploying inspectors for TRIGO’s supplier quality services

Aerospace scheduling coordinator deploying qualified inspectors for TRIGO’s supplier quality services. Coordinating customers, logistics, documentation, billing, and inspector-hour reconciliation.

• Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geographical considerations
• Coordinate inspection dates, times, work scope, and access requirements with customers and suppliers
• Monitor inspector availability and resolve scheduling conflicts or last-minute changes
• Maintain accurate calendars, internal systems, and job logs
• Provide backup support to other contracts when continuity support is needed
• Serve as the primary customer point of contact for inspection scheduling, updates, and general inquiries
• Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
• Collect and communicate customer-required documentation and inspection instructions
• Perform data entry for job details, inspector assignments, and customer information
• Maintain customer and internal documentation, including quality records, SOW details, and inspection checklists
• Support inspector onboarding and qualification record management
• Track and reconcile inspector hours, travel time, and expenses
• Verify timesheets and resolve discrepancies before submitting them to accounting
• Assist with invoice preparation and customer billing support
• Collaborate with operations, quality managers, and field inspectors to ensure seamless job execution
• Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
• Support special projects and surge workloads during peak aerospace production cycles

Aerospace Scheduling Coordinator deploying inspectors for TRIGO’s supplier quality services

Aerospace Scheduling Coordinator scheduling source inspectors and coordinating customer inspections. Supporting TRIGO’s supplier delivery assurance and quality management services through documentation, billing, and logistics.

• Provides concierge level customer service while interacting with patients, referring offices, and team members over the phone, in person, or via electronic communication.
• Greets patients and visitors immediately upon arrival with a friendly demeanor.
• Answers the phone promptly with a smile.
• Schedules appointments to optimize patient satisfaction, provider time and most effective use of exam and treatment rooms.
• Prepares a daily schedule for each provider.
• Prepares patient charts.
• Manages patient flow to reduce patient wait time.
• Assists patients as necessary.
• Maintains reception area in a neat and orderly condition.
• Maintains professional relationship with referring offices.
• Maintains confidentiality of all information in accordance with HIPAA.
• Performs other related duties as assigned.

Scheduling Coordinator at an elite oral surgery practice

Scheduling Coordinator – Oral Surgery

Scheduling Coordinator handling patient appointments and customer service at an elite oral surgery practice. Engaging with patients, managing schedules, and ensuring confidentiality in compliance with HIPAA.

• Assign clinical staff to care for patients based on patients’ location, diagnosis, and various patient requirements
• Utilize and maintain the scheduling software program
• Maintain shared email inboxes and HIPAA compliant texting
• Coordinate and initiate timely communication among staff and patients
• Update patient charts as needed
• Provide exceptional customer service to patients

Scheduling Coordinator managing patient care and clinical staff assignments

Scheduling Coordinator – Home Care

Scheduling Coordinator at Summit Home Care and Hospice managing patient care assignments and clinical staff scheduling. Responsible for effective communication and customer service in healthcare settings.

• Provide excellent customer service to patients and physician offices
• Coordinate the scheduling and completion of diagnostic sleep testing
• Schedule a minimum of 20 patients per day (required very heavy outbound phone work)
• Obtain patient history and all appropriate clinical data prior to appointment
• Educate patients regarding the type of sleep testing ordered, registration, and study process
• Verify insurance (online) prior to scheduling to ensure compliant billing
• Communicate and work with clinical team to ensure appropriate staff availability
• Interact with physicians, insurance providers, and others to address and resolve a variety of issues
• Report weekly and monthly information pertinent to assigned sites
• Other duties as assigned

Scheduling Coordinator providing customer service and scheduling for diagnostic sleep testing

Scheduling Coordinator providing customer service and coordinating appointments for diagnostic sleep testing. Strong communication and multitasking skills required in a remote role based in multiple states.

• Responsible for managing case requests, ensuring accuracy and the completion of all required pre-authorizations and clinical screenings prior to placing on the schedule
• Schedulers monitor requested times for alignment with case time averaging and scheduling policies/procedures
• Collaborates with procedural area leadership in determining appropriateness of placement and alignment with staffing and targeted rooms in operation at specified times
• Schedulers are integral players in ensuring all capacity, access, and utilization targets are met, resulting in achievement of budgetary/revenue expectations
• Acts as the point of contact for procedural scheduling for all UAMS departments/clinics staff and providers.

Scheduling Coordinator managing procedural schedules at UAMS Endoscopy & Imaging

Scheduling Coordinator responsible for supporting department/clinic staff and providers at UAMS Endoscopy & Imaging. Ensuring maximum utilization and accuracy of procedural schedules.

• Making outbound calls to complete assessment scheduling
• Answering inbound phone calls for messages left from outbound calls
• Each day, handling a total of at least 50 phone calls (a combination of inbound and outbound calls)
• Receiving a score of 85% or greater on QA scores (2 completed each month)
• Not exceeding 30-minute meal and break times daily
• Averaging 25% or less on After Call Work Time
• Team collaboration
• Other projects as defined

Scheduling Coordinator managing outbound and inbound calls for assessments

Scheduling Coordinator managing outbound and inbound calls for assessments at Wellcove. Collaborating on scheduling duties and team projects in a remote work environment.

• Deliver professional and timely customer service from the initial request through completion of the scheduling process.
• Review referrals to ensure accuracy, completeness, and timeliness of information.
• Audit medical records to confirm inclusion of all necessary documentation, including treating physician details and relevant case data.
• Maintain effective, professional communication with clients and physicians.
• Coordinate and track scheduling tasks efficiently, managing multiple files simultaneously while ensuring accurate and up-to-date records.
• Leverage knowledge of medical specialties to appropriately assign cases and support peer review processes (preferred).
• Handle radiology and imaging files using platforms such as DICOM, CLINK, Box.com, or similar systems (preferred).

Liability Peers Scheduling Coordinator providing scheduling and coordination support

Liability Peers Scheduling Coordinator

Liability Peers Scheduling Coordinator responsible for scheduling and coordination of peer review services. Ensures accuracy and clear communication with clients and medical professionals.

• Coordinate scheduling requests, appointments, and reservations
• Maintain accurate calendars, client records, and scheduling details
• Communicate professionally with clients via email, phone, and online platforms
• Confirm appointments and review scheduling details for accuracy
• Provide general administrative and customer support
• Follow established processes and scheduling procedures
• Assist with updates, changes, and client requests as needed
• Collaborate with internal teams to support scheduling needs

Remote Scheduling Coordinator supporting appointment setting and reservation coordination

Scheduling Coordinator – Entry Level

Remote Scheduling Coordinator managing appointment setting and reservation coordination in a flexible environment. Requires strong communication and organizational skills in a virtual workspace.

Remote Scheduling Coordinator supporting appointment setting and reservation coordination in a flexible environment. Ideal for organized individuals comfortable using digital tools.

• Coordinate scheduling and reservation requests for clients
• Assist with organizing service details, timelines, and related arrangements
• Maintain accurate client records and scheduling information in internal systems
• Communicate professionally with clients via email, phone, and online platforms
• Review confirmations and service details for accuracy and completeness
• Provide general administrative and customer support
• Follow established processes and workflows
• Collaborate with internal teams to ensure smooth coordination and service delivery

Remote Experience Scheduling Coordinator for client scheduling and reservations support

Entry Level Scheduling Coordinator

Remote Experience Scheduling Coordinator focused on coordinating client schedules and managing reservations with attention to detail and organizational skills.

• Process project-based scopes and service requests as they arrive through email
• Act as the single point of contact for all engineering scopes and service requests
• Assemble an appropriate team based on skillset, scheduled meetings, project plan timelines
• Ensure projects start in a timely manner
• Consistently monitor engineering schedules to deliver maximum utilization
• Internal communication with engineering managers, account managers, and project managers
• Add, cancel or make changes to engineer schedules
• Resolve appointment conflicts

Professional Scheduling Coordinator managing engineering schedules for Presidio

Professional Scheduling Coordinator at Presidio responsible for managing engineering schedules and ensuring projects start timely while maximizing utilization.

• Process project based scopes and service requests as they arrive through email
• Act as the single point of contact for all engineering scopes and service requests
• Assemble an appropriate team based on skillset, scheduled meetings, project plan timelines
• Ensure projects start in a timely manner
• Consistently monitor engineering schedules to deliver maximum utilization
• Internal communication with engineering managers, account managers and project managers
• Add, cancel or make changes to engineer schedules
• Resolve appointment conflicts

Professional Scheduling Coordinator managing engineering schedules at Presidio

Professional Scheduling Coordinator at Presidio managing engineering schedules and optimizing utilization rates. Collaborating closely with engineering and project management teams in a fast-paced environment.

• Schedules caregivers with new and existing clients, ensuring 100 percent of shifts are fully and reliably staffed.
• Manage medical scheduling systems to ensure accuracy and effectiveness.
• Modifies and updates caregiver according to the client's schedule.
• Works with caregiver staff to ensure proper caregiver and client match.
• Maintains a positive demeanor at all times and is able to effectively multitask in a high-functioning environment.

Scheduling Coordinator for Home Care department at AdvanceCare Health Services

Scheduling Coordinator for Home Care department at AdvanceCare Health Services. Managing caregiver schedules and ensuring proper client-caregiver match in Tennessee.

• Schedules caregivers with new and existing clients, ensuring 100 percent of shifts are fully staffed.
• Manage medical scheduling systems to ensure accuracy and effectiveness.
• Modifies and updates caregiver schedules according to the client's needs.
• Works with caregiver staff to ensure proper caregiver and client match.
• Maintains a positive demeanor and effectively multitask in a high-functioning environment.

Scheduling Coordinator for Home Care department in Tennessee

Scheduling Coordinator in Home Care department scheduling caregivers in Tennessee. Requires attention to detail and customer service skills for eldercare service management.

• Provides telephonic customer service in an inbound and outbound high-volume call-center environment
• Completes accurate data review and entry
• Schedules medical appointments for claimants and owns the results of assigned cases
• Ensures all case stakeholders are updated regularly
• Types and proofreads reports and correspondence via email and management systems
• Transcribes correspondence/reports from dictation
• Uses problem solving and critical thinking skills to ensure that daily scheduling challenges do not cause delays in securing appointments
• Meets departmental production and quality performance expectations

CareIQ Scheduling Coordinator providing customer service in remote healthcare appointments coordination

Scheduling Coordinator I

CareIQ Scheduling Coordinator providing telephonic and written customer service for healthcare appointment scheduling. Requires residing in Central or Eastern time zones in the United States.

• Coordinates communication with clients and interpreters
• Provides first-level issue resolution
• Acts as the primary point of contact for clients and vendors under general supervision
• Answers phone calls and triages needs of callers
• Handles the scheduling of routine and non-complex interpreting jobs
• Maintains the scheduling email box and responds to requests in a timely manner
• Conducts intake of requests for interpretation services
• Works closely within the scheduling system
• Complies with the scheduling process
• Escalates issues appropriately
• Covers for other scheduling coordinators during breaks and vacations
• Attends training activities and meetings

Corporate Contractor – Scheduling Coordinator

• Provides concierge level customer service while interacting with patients, referring offices, and team members over the phone, in person, or via electronic communication
• Greets patients and visitors immediately upon arrival with a friendly demeanor
• Answers the phone promptly with a smile
• Schedules appointments to optimize patient satisfaction, provider time and most effective use of exam and treatment rooms
• Prepares a daily schedule for each provider
• Prepares patient charts
• Manages patient flow to reduce patient wait time
• Assists patients as necessary
• Maintains reception area in a neat and orderly condition
• Maintains professional relationship with referring offices
• Maintains confidentiality of all information in accordance with HIPAA
• Performs other related duties as assigned

Scheduling Coordinator at an elite oral surgery practice in Morristown, TN

Scheduling Coordinator at an elite oral surgery practice providing patient care and customer service. Responsible for scheduling appointments, managing patient flow, and supporting the team.

Scheduling Coordinator for Home Care department managing caregiver schedules

Scheduling Coordinator for Home Care department managing caregiver schedules and ensuring client satisfaction with staffing. Requires strong organizational skills and experience in eldercare.

Scheduling Coordinator jobs in United States

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Aerospace Scheduling Coordinator

Aerospace Scheduling Coordinator

Aerospace Scheduling Coordinator

Scheduling Coordinator – Oral Surgery

Scheduling Coordinator – Home Care

Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator

Liability Peers Scheduling Coordinator

Scheduling Coordinator – Entry Level

Scheduling Coordinator – Entry Level

Entry Level Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator I

Corporate Contractor – Scheduling Coordinator

Scheduling Coordinator

Scheduling Coordinator