Aerospace Scheduling Coordinator

TRIGO

Aerospace Scheduling Coordinator scheduling source inspectors and coordinating customer inspections. Supporting TRIGO’s supplier delivery assurance and quality management services through documentation, billing, and logistics.

Posted 8/12/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in scheduling and coordinating inspections within the aerospace industry, ensuring compliance with standards such as AS9100. Proficient in data management, customer communication, and operational support to enhance efficiency and customer satisfaction.

Highest-signal resume keywords

Scheduling CoordinationAerospace Standards KnowledgeMicrosoft Office ProficiencyCustomer Service ExperienceData Entry Accuracy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling SystemsTime-Tracking SystemsBilling SystemsInspection ProceduresQuality Assurance ProcessesData ManagementDocumentation MaintenanceJob Log ManagementInspector Qualification ManagementSOW Details Management

Soft Skills

Excellent CommunicationStrong Organizational SkillsAttention to DetailCollaborative TeamworkRelationship Building

Industry Keywords

Aerospace OperationsSource InspectionSupplier Quality ProcessesManufacturing WorkflowsInspection Services

About the role

Key responsibilities & impact

Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geographical considerations
Coordinate inspection dates, times, work scope, and access requirements with customers and suppliers
Monitor inspector availability and resolve scheduling conflicts or last-minute changes
Maintain accurate calendars, internal systems, and job logs
Provide backup support to other contracts when continuity support is needed
Serve as the primary customer point of contact for inspection scheduling, updates, and general inquiries
Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
Collect and communicate customer-required documentation and inspection instructions
Perform data entry for job details, inspector assignments, and customer information
Maintain customer and internal documentation, including quality records, SOW details, and inspection checklists
Support inspector onboarding and qualification record management
Track and reconcile inspector hours, travel time, and expenses
Verify timesheets and resolve discrepancies before submitting them to accounting
Assist with invoice preparation and customer billing support
Collaborate with operations, quality managers, and field inspectors to ensure seamless job execution
Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
Support special projects and surge workloads during peak aerospace production cycles

Requirements

What you’ll need

Excellent communication skills and professional customer and field-personnel interaction
High attention to detail and accuracy in data entry and documentation
Strong organizational skills and ability to prioritize multiple tasks
Proficiency in Microsoft Office Suite and/or scheduling systems
Minimum 3 years of experience in scheduling, dispatch, customer service, aerospace operations, or related administrative coordination
Any combination of education and experience may be considered
Preferred experience in aerospace, defense, quality assurance, or inspection services
Familiarity with aerospace standards, including AS9100, source inspection procedures, and supplier quality processes
Experience with time-tracking, billing, or operations management systems
Knowledge of inspection, manufacturing, or supply chain workflows
Effective and appropriate communication
Ability to work collaboratively in a cross-functional team environment
Ability to establish and maintain effective working relationships
Pass pre-hire background check including DMV
Pass pre-hire drug screening
U.S. citizenship required
Valid driver's license and auto insurance in the state of residence requested in the application
Typical hours Monday–Friday, 8:00 a.m.–5:00 p.m.; occasional extended hours and weekend overtime may be required
Ability to participate in assigned physical activities, including light lifting and prolonged sitting
Vision sufficient to read printed documents, computer screens, and observe behavior
Compliance with company policy regarding visible tattoos and significant body modifications for customer-facing employees

Benefits

Comp & perks

12 days paid vacation first year, increasing with service years
10 days paid sick time
11 paid holidays
Medical, dental, vision, STD, LTD, critical illness, and life insurance for self and dependents
Champ Plan Wellness and Health
Free wellness initiatives
Free tele-health
Free and discounted RX
401k retirement savings with match
100% match of first 3% contribution
50% match of next 2% contribution
Immediate vesting
Company-provided cell phone, laptop, and mobile wi-fi for business use
Regular hourly rate for travel time
Direct-pay travel arrangements for flights, hotels, and rental cars
Travel reimbursements direct deposited with each payroll
Federal-rate mileage reimbursement ($.67/mile in 2024) when driving personal vehicles on company business
Per diem reimbursements for meals and incidentals
Overnight trips: up to $75
Leaving home after 4 pm: $40
$1500 employee referral bonus
Initial $750 paid upon hire of qualified referred employee
Additional $750 paid upon referral’s full completion of 90 days’ employment