Aerospace Scheduling Coordinator

TRIGO

Remote Aerospace Scheduling Coordinator deploying qualified inspectors for TRIGO ADR Americas’ supplier delivery and quality services. Coordinating customers, logistics, documentation, billing, and inspector hours.

Posted 8/12/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in scheduling, customer service, and documentation management within the aerospace industry, ensuring effective communication and collaboration with stakeholders. Proficient in maintaining quality records and supporting billing processes while adhering to aerospace standards.

Highest-signal resume keywords

Scheduling ManagementCustomer ServiceData Entry AccuracyAerospace Standards KnowledgeMicrosoft Office Proficiency

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Scheduling SystemsData EntryQuality Records ManagementTime-Tracking SystemsBilling SupportInspection ProceduresSupplier Quality ProcessesManufacturing WorkflowsOperations ManagementAdministrative Coordination

Soft Skills

Excellent CommunicationStrong Organizational SkillsAttention to DetailCollaborative TeamworkRelationship Building

Tools & Technologies

Microsoft Office SuiteScheduling Software

Industry Keywords

AerospaceDefenseQuality AssuranceInspection ServicesAS9100

About the role

Key responsibilities & impact

Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geographical considerations
Collaborate with customers and suppliers to confirm inspection dates, times, work scope, and access requirements
Monitor inspector availability and proactively resolve scheduling conflicts or last-minute changes
Maintain accurate calendars, internal systems, and job logs
Provide backup support to other contracts when continuity support is needed
Serve as the primary customer point of contact for inspection scheduling, updates, and general inquiries
Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
Collect and communicate customer-required documentation and inspection instructions
Perform data entry for job details, inspector assignments, and customer information
Maintain customer and internal documentation, including quality records, SOW details, and inspection checklists
Support inspector onboarding and qualification record management
Track and reconcile inspector hours, travel time, and expenses for billing accuracy
Verify timesheets and resolve discrepancies before submitting them to accounting
Assist finance with invoice preparation and customer billing support
Collaborate with operations, quality managers, and field inspectors to ensure seamless job execution
Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
Support special projects or surge workloads during peak aerospace production cycles

Requirements

What you’ll need

Excellent communication skills and ability to interface professionally with customers and field personnel
High attention to detail and accuracy in data entry and documentation
Strong organizational skills and ability to prioritize multiple tasks
Proficiency in Microsoft Office Suite and/or scheduling systems
Preferred experience in aerospace, defense, quality assurance, or inspection services
Familiarity with aerospace standards, including AS9100, source inspection procedures, and supplier quality processes
Experience supporting time-tracking, billing, or operations management systems
Knowledge of inspection, manufacturing, or supply chain workflows
Effective and appropriate communication
Ability to work collaboratively in a cross-functional team environment
Ability to establish and maintain effective working relationships
Pass pre-hire background check including DMV
Pass pre-hire drug screening
U.S. Citizenship required
Minimum 3 years of experience in scheduling, dispatch, customer service, aerospace operations, or related administrative coordination
Any combination of education and experience may be considered
Ability to participate in assigned physical activities, including light lifting and prolonged sitting
Vision sufficient to read printed documents, computer screens, and observe behavior of others
Ability to work Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional extended hours and weekend overtime

Benefits

Comp & perks

12 days paid vacation first year, increasing with service years
10 days paid sick time
11 paid holidays
Medical, dental, vision, STD, LTD, critical illness, and life insurance for self and dependents
Champ Plan Wellness and Health
Free wellness initiatives
Free tele-health
Free and discounted RX
401k retirement savings with match
100% match of first 3% contribution
50% match of next 2% contribution
Immediate vesting
Company-provided cell phone, laptop, and mobile wi-fi for business use
Regular hourly rate for travel time
Direct-pay travel arrangements for flights, hotels, and rental cars
Travel reimbursements direct deposited with each payroll
Federal-rate mileage reimbursement ($.67/mile 2024) when driving personal vehicles on company business
Per diem reimbursements for meals and incidentals
Overnight trips: up to $75
Leaving home after 4 pm: $40
$1,500 employee referral bonus
Initial $750 paid upon hire of qualified referred employee
Additional $750 paid upon referral’s full completion of 90 days’ employment