Aerospace Scheduling Coordinator

TRIGO

Aerospace scheduling coordinator deploying qualified inspectors for TRIGO’s supplier quality services. Coordinating customers, logistics, documentation, billing, and inspector-hour reconciliation.

Posted 8/12/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills to effectively manage scheduling and deployment of inspectors in the aerospace sector. Proficient in maintaining quality records and ensuring compliance with aerospace standards while fostering relationships with customers and suppliers.

Highest-signal resume keywords

Scheduling ExperienceAerospace OperationsMicrosoft Office Suite ProficiencyAttention to DetailCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling SystemsData EntryInspection ProceduresQuality AssuranceTime-Tracking SystemsBilling SupportManufacturing WorkflowsSupply Chain WorkflowsDocumentation ManagementInspector Onboarding

Soft Skills

Excellent CommunicationOrganizational SkillsCollaborationRelationship BuildingProblem-Solving

Certifications & Qualifications

Valid Driver's LicenseAuto Insurance

Industry Keywords

AerospaceDefenseAS9100Source InspectionSupplier Quality Processes

About the role

Key responsibilities & impact

Serve as the first point of contact for aerospace customers
Organize and manage deployment of qualified source inspectors
Schedule and assign approved source inspectors based on customer requirements, skillsets, certifications, and geography
Coordinate inspection dates, times, work scope, and access requirements with customers and suppliers
Monitor inspector availability and resolve scheduling conflicts or last-minute changes
Maintain calendars, internal systems, and job logs
Provide backup support to other contracts when continuity support is needed
Handle customer scheduling, updates, and general inquiries
Build and maintain relationships with aerospace OEMs, suppliers, and quality teams
Collect and communicate required customer documentation and inspection instructions
Enter job details, inspector assignments, and customer information accurately
Maintain quality records, SOW details, and inspection checklists
Support inspector onboarding and qualification record management
Track and reconcile inspector hours, travel time, and expenses
Verify timesheets and resolve discrepancies before accounting submission
Assist with invoice preparation and customer billing support
Collaborate with operations, quality managers, and field inspectors for seamless job execution
Identify opportunities to improve scheduling efficiency, customer satisfaction, and internal processes
Support special projects and surge workloads during peak aerospace production cycles

Requirements

What you’ll need

Excellent communication skills and professional customer and field personnel interaction
High attention to detail and accuracy in data entry and documentation
Strong organizational skills and ability to prioritize multiple tasks
Proficiency in Microsoft Office Suite and/or scheduling systems
Minimum 3 years of experience in scheduling, dispatch, customer service, aerospace operations, or related administrative coordination
Preferred experience in aerospace, defense, quality assurance, or inspection services
Familiarity with aerospace standards, including AS9100, source inspection procedures, and supplier quality processes
Experience supporting time-tracking, billing, or operations management systems
Knowledge of inspection, manufacturing, or supply chain workflows
Ability to communicate effectively and appropriately
Ability to work collaboratively in a cross-functional team environment
Ability to establish and maintain effective working relationships
Pass pre-hire background check including DMV
Pass pre-hire drug screening
U.S. Citizenship required
Valid driver's license and auto insurance in the state you live in
May be required to work occasional extended hours and weekend overtime
Any combination of education and experience may be considered

Benefits

Comp & perks

12 days paid vacation first year, increasing with service years
10 days paid sick time
11 paid holidays
Healthcare insurance available: Medical, dental, vision, STD, LTD, critical illness, life insurance for self and dependents
Champ Plan Wellness and Health
Free wellness initiatives
Free tele-health
Free and discounted RX
401k retirement savings with match
100% match of 1st 3% contribution
50% match of next 2% contribution
IMMEDIATE VESTING
Company-provided cell phone, laptop, mobile wi-fi (for business use only)
Regular Hourly rate for travel time
Direct Pay Travel arrangements for flights, hotels and rental cars
Travel Reimbursements direct deposited with each payroll
Federal rate mileage reimbursement (.67/mile 2024) when driving personal vehicles on company business
Per diem reimbursements for meals and incidentals
Overnight trips - Up to $75
Leaving home after 4 pm $40
$1500 EMPLOYEE REFERRAL BONUS
Initial $750 paid upon hire of qualified referred employee (rehires excluded)
Additional $750 paid upon referral’s full completion of 90 days’ employment