Executive Assistant

• Calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don’t fall through the cracks.
• Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures.
• Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
• Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances.
• Create/design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Responsible for handling sensitive and confidential information.

Associate Executive Assistant II

• Act as a true thought partner to the Chief Operating Officer, GTM by understanding business priorities well enough to make judgment calls on their behalf, flag what matters, and filter what doesn't.
• Represent the executive's voice and priorities across cross-functional settings, building trusted relationships with senior leaders and key stakeholders across the business.
• Anticipate business needs and proactively manage competing priorities in a fast-paced, global environment.
• Maintain a strong understanding of GTM priorities, organizational changes, strategic initiatives, and leadership rhythms to help the executive operate effectively.
• Partner closely with leaders across Sales, Customer Success, Marketing, Operations, Finance, Product, and other cross-functional teams to keep strategic initiatives, communications, and operational rhythms moving forward.
• Serve as a connective layer across the GTM organization by coordinating stakeholders, surfacing issues, and driving alignment on behalf of the executive.
• Own complex, high-visibility logistics including leadership offsites, executive meetings, customer events, all-hands, and global planning sessions.
• Comfortably hold stakeholders accountable across all levels of the organization, exercising sound judgment on when to follow up, when to escalate, and how to keep initiatives moving.
• Actively leverage AI tools to streamline scheduling, communications, research, meeting preparation, and operational workflows.
• Build lightweight systems, templates, and processes that improve how the executive and broader organization operate.
• Model modern ways of working and share AI-enabled best practices across the Executive Assistant community.
• Manage a highly complex, global calendar with multiple competing priorities and stakeholders across time zones.
• Coordinate domestic and international travel with exceptional attention to detail, discretion, and contingency planning.
• Oversee expenses, budgets, purchasing, and executive operational support in a manner that reflects business priorities rather than simply process compliance.
• Partner closely with the broader Executive Assistant community to ensure strong collaboration and executive coverage.
• Act as a mentor and resource for other Executive Assistants by sharing best practices, tools, and operational expertise.
• Build trusted relationships across the GTM organization and become a go-to partner for leaders, cross-functional teams, and key stakeholders.

Senior Executive Assistant

• Oversee the CEO's personal and business calendar, ensuring appointments, meetings, and priorities are organized and managed efficiently.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage inventory and supplies, ensuring household runs smoothly.
• Support with project management tasks, follow-ups, and reporting.
• Coordinate maintenance schedules, inspections, repairs, and improvement projects.
• Assist with personal tasks and errands to keep daily life running smoothly.
• Maintain maintenance scheduling, vehicle registrations, and transportation logistics.
• Provide ongoing project updates, assist with daily operations, and promptly address ad hoc requests.

Personal Assistant

• Manage the CEO’s calendar, prioritize meetings, and coordinate competing demands.
• Schedule and facilitate video conferences and virtual meetings.
• Plan and coordinate company events and team-building activities.
• Arrange travel itineraries including flights, hotels, car rentals, visas, and airport pickups.
• Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
• Office maintenance, order supplies and provide support to visitors and visiting executives.
• Liaise with property tenants and manage related landlord/tenant activities.
• Provide project support to the CEO, including feedback collection and report preparation.
• Develop spreadsheets, reports, and visual data presentations.
• Serve as the gatekeeper for the CEO—field calls, coordinate meeting requests, and attend meetings when needed.
• Provide executive support to other executives, as directed by the CEO.
• Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities.
• This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable.
• Maintain filing systems for personnel and professional matters, update registrations, licenses, and other matters as needed.
• Handle projects and assignments as the business dictates.
• Provide status on all projects and assist with the day-to-day operations.

• Manage complex, multi-time-zone calendars for a small senior leadership team.
• Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management.
• Serve as a trusted, polished point of contact for internal and external stakeholders.
• Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites.
• Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions.
• Partner closely with counterpart EAs across the global team.

• Provides essential administrative and operational support within a dynamic, deadline-driven environment
• Manages the flow of internal and external executive communications
• Prepares and organizes special reports, drafts/edits speeches and correspondence
• Manages the scheduling and coordination of executive appointments, meetings, and travel
• Ensures seamless execution of meeting agendas, event and conference planning
• Assists with preparing information for the Board of Directors
• Monitors departmental expenses and manages expense reports
• Provides project management leadership for executive-sponsored and cross-functional initiatives

• Provide comprehensive support to two executives
• Coordinate executive meetings by preparing agendas and supporting documentation
• Serve as a trusted point of contact for internal and external stakeholders
• Coordinate initiatives and special projects via research and analysis

Executive Assistant, Government

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.
• Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands.
• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.
• Anticipate needs and resolve issues independently to support effective executive decision-making.
• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.
• Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.
• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.
• Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

Executive Admin

Nurse Practitioner – Virtual Health Assessment Team

Physician Assistant – Virtual Health Assessment

• Assist clients with medication reminders
• Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.)
• Provide personal care and hygiene support (bathing, dressing, etc.)
• Support physical therapy exercises
• Plan and prepare meals, with assistance from clients when possible
• Shop for clients or accompany them to the store
• Perform light housekeeping tasks as needed
• Report unusual incidents and respond swiftly in emergencies
• Use ClearCare software and Microsoft Office (training provided for ClearCare)
• Assist in scheduling caregivers and organizing office operations
• Support administrative tasks and maintain contractor files (including certifications)
• Answer phones and make calls as necessary

Senior Caregiver, Office Assistant

• Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
• Maintain situational awareness, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation
• Manage complex, high-volume calendars across time zones
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Track event budgets, success metrics, and feedback to continually improve future experiences

Executive Assistant II

• Provides administrative assistance to the Bureau of Medicaid Program Finance by drafting memos and correspondence, scheduling appointments, maintaining digital files, answering phones, and performing various other administrative tasks.
• Serves as CorrFlow delegate for the Bureau of Medicaid Program Finance.
• Serves as backup to the other administrative assistant within the Bureau Chief’s office when needed.
• Performs other duties as assigned.

Administrative Secretary

• Manage complex executive calendars, scheduling, and meeting logistics
• Prepare meeting agendas, presentations, reports, and supporting materials
• Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
• Support executive time management by coordinating priorities and identifying scheduling conflicts
• Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
• Develop meeting materials, capture action items, and track completion of key deliverables
• Facilitate communication and coordination between leadership team members and cross-functional partners
• Support onboarding activities for leadership team members as required
• Coordinate organizational initiatives and special projects on behalf of the Senior Director
• Assist with purchase requisitions and invoice processing
• Support team recognition programs, employee engagement activities, and organizational communications
• Maintain organizational documents, distribution lists, and internal collaboration sites
• Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
• Serve as a primary point of contact for internal and external stakeholders
• Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
• Draft and distribute communications on behalf of leadership
• Handle sensitive and confidential information with discretion and professionalism

Senior Executive Assistant, Clinical Applications, Customer Success

• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
• Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
• Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
• Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
• Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
• Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking

Executive Assistant – Real Estate

• Provide high-level administrative support to sales leader (calendar management, meetings, travel).
• Act as a strategic partner, supporting planning, key initiatives, and follow-ups.
• Serve as liaison between executives and internal/external stakeholders.
• Prepare presentations, reports, and materials for executive and board meetings.
• Manage confidential information with discretion and professionalism.
• Lead and track special projects, ensuring timelines and deliverables are met.
• Facilitate cross-functional collaboration and alignment on company priorities.
• Provide operational insight and support for executive initiatives.

• Manage executive calendars, appointments, and scheduling activities.
• Coordinate virtual meetings, conference calls, and business events.
• Prepare reports, presentations, correspondence, and meeting materials.
• Monitor and organize executive email communications and follow-up actions.
• Maintain accurate records, files, and business documentation.
• Assist with project tracking and administrative coordination.
• Coordinate travel arrangements and itinerary planning when required.
• Support internal communication between departments and stakeholders.
• Conduct basic research and compile information for executive review.
• Track deadlines, action items, and business priorities.
• Assist with process improvement and administrative efficiency initiatives.
• Perform additional administrative duties as assigned.

Executive Assistant jobs in Florida

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Associate Executive Assistant II

Senior Executive Assistant

Personal Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant, Government

Executive Assistant

Chief Executive Assistant

Nurse Practitioner, Physician Assistant – Bilingual, Spanish

Executive Admin

Nurse Practitioner – Virtual Health Assessment Team

Physician Assistant – Virtual Health Assessment

Senior Caregiver, Office Assistant

Executive Assistant II

Administrative Secretary

Senior Executive Assistant, Clinical Applications, Customer Success

Executive Assistant – Real Estate

Senior Executive Assistant

Executive Assistant