Executive Assistant

Navia Benefit Solutions, Inc.

Executive Assistant providing high-level support to the CEO of a fast-growing benefits administrator. Managing complex calendars, travel, and meeting logistics with discretion and exceptional organization.

Posted 7/1/2026full-timeRemote • Arizona, Colorado, Florida, Illinois, Kansas, Minnesota, Missouri, Montana, Nevada, New Jersey, New York, North Carolina, North Dakota, Ohio, Pennsylvania, South Dakota, Tennessee, Texas, Utah, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 - $125,000 per yearWebsite

About the role

Key responsibilities & impact

Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
Plan and book domestic and occasional international travel for the CEO and members of the executive team.
Build detailed itineraries and manage last-minute changes.
Coordinate logistics for board meetings and executive team meetings.
Prepare, submit, and reconcile expense reports for the CEO.

Requirements

What you’ll need

5+ years of experience supporting C-level executives as a senior Executive Assistant.
Proven ability to manage complex calendars and travel for senior leaders.
Exceptional written and verbal communication skills.
Demonstrated discretion handling confidential and sensitive information.
Strong proficiency with calendar, travel, and collaboration tools (e.g., Outlook, expense platforms, video conferencing).
Highly organized, detail-oriented, and able to juggle competing priorities independently.
Comfortable working remotely with a self-directed, accountable work style.
Experience in a high-growth, PE-backed, or multi-state organization is a plus.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementTravel CoordinationExpense ReportingItinerary PlanningLogistics Coordination

Soft Skills

Detail-OrientedIndependent JudgmentProactive Problem SolvingAccountabilityAdaptability