Executive Assistant – Real Estate

Check Off Your List

Remote Executive Assistant supporting various clients and managing administrative tasks in real estate. Assisting with scheduling, compliance, and ensuring smooth communication between all parties involved.

Posted 6/20/2026part-timeRemote • Florida, Maine, Ohio, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $22 per hourWebsite

About the role

Key responsibilities & impact

Assist clients as directed
Maintain client relations and refine internal processes that support COYL and clients
Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking

Requirements

What you’ll need

4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs 👤 Account Check Off Your List Website LinkedIn All Job Openings 11 - 50 employees 🤝 B2B ☁️ SaaS ⚡ Productivity B2B
SaaS
Productivity Check Off Your List is a company that provides a range of virtual business support services, including bookkeeping, executive assistance, marketing, website management, IT services, and human resources. Their team of US-based virtual support professionals aims to integrate seamlessly into clients' teams, offering tailored services that fit the unique needs of each business. By adopting a pay-what-you-need model, they provide clients access to a comprehensive virtual team, allowing businesses to focus on core activities while Check Off Your List handles administrative tasks. Additionally, they offer a podcast and resources to help businesses streamline processes and achieve growth. Executive Assistant – Real Estate Job not on LinkedIn 🔥 1 hour ago 🐊 Florida, Maine, +2 more states – Remote 💵 $22 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Assist clients as directed
Maintain client relations and refine internal processes that support COYL and clients
Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.
Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking 🎯 Requirements
4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Similar Jobs Executive Assistant 🔥 23 hours ago Lift Business Resources 11 - 50 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant providing dedicated support to a senior executive. Managing schedules and coordinating initiatives in a fully remote environment. 🇺🇸 United States – Remote 💵 $23 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Senior Office Assistant 🕒 3 days ago SSM Health 10,000+ employees ⚕️ Healthcare Insurance Website LinkedIn All Job Openings Welcome Center Office Assistant at SSM Health coordinating patient onboarding and support processes. Collaborating with a team of Office Assistants and Registered Nurses to ensure a smooth experience. 🇺🇸 United States – Remote 💰 Debt Financing on 2019-11 ⏱ Part Time 🟠 Senior 👨‍💼 Executive Assistant 🦅 H1B Visa Sponsor Executive Assistant – Part Time 🕒 June 1 Wing Assistant 501 - 1000 🤝 B2B ☁️ SaaS ⚡ Productivity Website LinkedIn All Job Openings Executive Assistant managing the workflow for the executive at Wing, a company redefining work operations. Organizing communications and facilitating efficiency across teams remotely. 🇺🇸 United States – Remote 💰 $2.1M Seed Round on 2022-03 ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Legal Virtual Assistant – Bilingual, English/Spanish 🕒 May 29 Boogie Team 51 - 200 🤝 B2B 🎯 Recruiter Website LinkedIn All Job Openings Part-time Legal Virtual Assistant supporting client intake and communication for a personal injury law firm. Bilingual in English and Spanish with strong organization and customer service skills. 🇺🇸 United States – Remote ⏱ Part Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required 🗣️🇪🇸 Spanish Required Medical Virtual Assistant – Patient Care Specialist 🕒 May 28 GoLean Health 1 - 10 ⚕️ Healthcare Insurance 👥 HR Tech ☁️ SaaS Website LinkedIn All Job Openings Patient Care Communications Specialist supporting a growing U.S.-based chiropractic healthcare clinic. Handling patient communication through calls, texts, emails, and scheduling support. 🇺🇸 United States – Remote 💵 $6 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportcontract reviewtimekeepingschedulingcalendar managementevent planningclient relationsreal estate supportproject coordinationconfidentiality

Soft Skills

written communicationverbal communicationtime-managementorganizationadaptabilityteam playerprofessionalismdiscretionmotivationmulti-tasking