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Executive Assistant

• Support the Director of Business Operations
• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking
• All other tasks as needed

Part-Time Executive Assistant

Bookkeeper

• Maintain multiple QuickBooks files by entering transactions
• Reconcile bank/credit card/Line of Credit/etc. accounts in QuickBooks
• Audit vendor and customer accounts for accurate A/P and A/R
• Provide accurate financial statements
• Obtain necessary documentation for accuracy of transactions
• Move small businesses towards their financial goals through consistent support and important reminders

Part-Time Executive Assistant

Part-Time Bookkeeper