Check Off Your List

Operations

• Manage and support a team of 20–30 part-time chef instructors
• Recruit, interview, and onboard new instructors
• Build and maintain instructor schedules for before/after-school programs and camps
• Coordinate substitute instructors when needed
• Provide guidance and support to instructors to ensure program quality
• Oversee scheduling for after-school programs and camps
• Ensure all programs are fully staffed and confirmed
• Communicate weekly schedules and logistics with instructors
• Troubleshoot time-sensitive, last-minute staffing or operational issues
• Maintain inventory of cooking kits and classroom supplies
• Coordinate supply purchasing and distribution
• Track equipment issued to instructors
• Help control and reduce unnecessary supply purchases
• Ensure instructors follow program guidelines and recipes
• Maintain consistent program standards across schools
• Support safe food handling and allergy protocols
• Address operational issues reported by schools or instructors
• Assist with operational planning for seasonal camps
• Help coordinate logistics for special events and birthday parties

Operations Manager

Project Manager

• Report to the Project Manager and Manager of the Executive Assistant team
• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials
• Track action items and follow up with the client and internal team members
• Assist with meeting preparation including agendas, materials, note-taking, and follow-up items
• Support operational tasks such as CRM updates and workflow coordination
• Organize client communications
• Return phone calls and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking
• All other tasks as needed

Assistant Project Manager – Executive Assistant

Human Resources

• Assist with COYL hiring needs, including job postings, applicant screening, and interview coordination.
• Support onboarding and offboarding processes for internal team members.
• Maintain accurate HR documentation, including handbooks, policies, and compliance files.
• Assist with employee relations, engagement activities, internal communication, and culture initiatives.
• Track HR metrics, employee files, review schedules, and required documentation.
• Plan and support employee engagement initiatives (e.g., team-building events, virtual happy hours).
• Audit and enhance client onboarding and offboarding processes.
• Track, organize, and support client employee concerns and HR-related communication.
• Assist with salary and benefits audits.
• Support employee benefits questions and documentation.
• Create topic‑specific training programs.
• Prepare employee development tracks and performance-management tools.
• Create, update, and organize review templates.
• Assist with scheduling and coordinating performance reviews.
• Track documentation to ensure state compliance.
• Draft job descriptions and post roles on approved platforms.
• Conduct screening calls and assist with interview coordination.
• Run background checks, prepare offer letters, and support client hiring workflows.
• Monitor national and state employment law updates relevant to client locations.
• Prepare and maintain state‑specific compliance forms.
• Create, edit, or update employee handbooks.
• Assist clients in developing mission, vision, and values statements.
• Support the creation and refinement of HR policies and procedures.

Part-Time HR Generalist

Executive Assistant

• Assist clients as directed
• Maintain client relations and refine internal processes that support COYL and clients
• Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
• Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
• Manage the professional and personal needs for various clients
• Track detailed records in timekeeping system
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
• Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
• Organize client communications
• Answer phones for clients and relay messages
• Plan client events
• Respond to all requests within a maximum of 4 business hours
• Navigate priorities while multi-tasking
• All other tasks as needed

Consultant

• Lead full-cycle Epicor Kinetic implementations (SaaS & On-Prem)
• Run and execute upgrades
• Own Quote-to-Cash process design
• Facilitate discovery with executives, operations, finance, and shop-floor teams
• Design and deploy: BPMs, BAQs, Dashboards, SSRS reports
• Guide clients on manufacturing best practices
• Translate real-world production needs into system configuration
• Manage multiple client engagements independently

Senior Epicor Kinetic Consultant

Copywriter

• Write and edit copy for websites, blogs, email campaigns, social media, ads, landing pages, brochures and other marketing collateral
• Maintain a consistent client brand voice across all communication channels
• Translate client or internal goals into persuasive, convertible content
• Conduct research to understand target audiences, industry topics, and competitive landscapes
• Optimize copy for SEO and user experience
• Revise content based on feedback while meeting deadlines consistently

Operations Manager

Assistant Project Manager – Executive Assistant

Part-Time HR Generalist

Executive Assistant

Senior Epicor Kinetic Consultant

Part-Time Copywriter