Executive Assistant

AAA

Executive Assistant providing essential administrative and operational support to senior leadership in a fast-paced environment. Managing communications, schedules, and project initiatives efficiently.

Posted 7/11/2026full-timeLake Mary • Florida • 🇺🇸 United StatesMid-LevelSenior💰 $58,020 - $71,950 per yearWebsite

About the role

Key responsibilities & impact

Provides essential administrative and operational support within a dynamic, deadline-driven environment
Manages the flow of internal and external executive communications
Prepares and organizes special reports, drafts/edits speeches and correspondence
Manages the scheduling and coordination of executive appointments, meetings, and travel
Ensures seamless execution of meeting agendas, event and conference planning
Assists with preparing information for the Board of Directors
Monitors departmental expenses and manages expense reports
Provides project management leadership for executive-sponsored and cross-functional initiatives

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred
Five (5) to seven (7) years of progressively responsible executive or senior administrative support experience
Prior experience supporting board, committee, or executive-level meetings strongly preferred
Experience with budget tracking, financial reporting, and expense management in a corporate or nonprofit environment

Benefits

Comp & perks

Eligible for participation in AAA, Inc.'s Annual Incentive Plan
Competitive compensation based on market data
Internal equity and skill-based salaries

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Budget TrackingFinancial ReportingExpense ManagementProject ManagementReport PreparationMeeting CoordinationSchedulingSpeech DraftingCorrespondence EditingEvent Planning

Soft Skills

CommunicationOrganizational SkillsTime ManagementInterpersonal SkillsAttention to Detail

Certifications

Bachelor’s Degree in Business AdministrationBachelor’s Degree in ManagementBachelor’s Degree in Communications