Executive Assistant

AutoBidMaster

Executive Assistant providing administrative support to the CEO at AutoBidMaster. Managing schedules, coordinating meetings, and handling travel arrangements for executive operations.

Posted 7/20/2026full-timeMiami • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project management capabilities, with expertise in calendar management, travel coordination, and event planning. Proficient in developing reports and visual data presentations while providing executive support and maintaining effective communication.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationEvent PlanningProject SupportReport Preparation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Documentation ManagementData PresentationSpreadsheet DevelopmentInformation ArchivingMeeting Facilitation

Soft Skills

CommunicationPrioritizationProblem-SolvingInterpersonal SkillsAttention to Detail

Tools & Technologies

TeamsSharePointVideo Conferencing Tools

Industry Keywords

Executive SupportOffice ManagementEvent CoordinationTenant ManagementTravel Itinerary Management

About the role

Key responsibilities & impact

Manage the CEO’s calendar, prioritize meetings, and coordinate competing demands.
Schedule and facilitate video conferences and virtual meetings.
Plan and coordinate company events and team-building activities.
Arrange travel itineraries including flights, hotels, car rentals, visas, and airport pickups.
Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
Office maintenance, order supplies and provide support to visitors and visiting executives.
Liaise with property tenants and manage related landlord/tenant activities.
Provide project support to the CEO, including feedback collection and report preparation.
Develop spreadsheets, reports, and visual data presentations.
Serve as the gatekeeper for the CEO—field calls, coordinate meeting requests, and attend meetings when needed.
Provide executive support to other executives, as directed by the CEO.
Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities.
This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable.
Maintain filing systems for personnel and professional matters, update registrations, licenses, and other matters as needed.
Handle projects and assignments as the business dictates.
Provide status on all projects and assist with the day-to-day operations.

Requirements

What you’ll need

Bachelor’s degree
Minimum 5 years’ related experience.
Willingness to work nights and weekends, as necessary.

Benefits

Comp & perks

Group Health plans
Paid holidays
Paid time off
Bonus program
401k
Upbeat and exciting company culture and much more!