Senior Executive Assistant, Clinical Applications, Customer Success

Siemens Healthineers

Executive Assistant providing high-level administrative support for the Senior Director at Siemens Healthineers. Managing executive calendars, communications, and organizational activities in a remote role with occasional travel.

Posted 6/20/2026full-timeRemote • Arizona, Florida, Tennessee • 🇺🇸 United StatesSenior💰 $65,590 - $90,189 per yearWebsite

About the role

Key responsibilities & impact

Manage complex executive calendars, scheduling, and meeting logistics
Prepare meeting agendas, presentations, reports, and supporting materials
Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
Support executive time management by coordinating priorities and identifying scheduling conflicts
Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
Develop meeting materials, capture action items, and track completion of key deliverables
Facilitate communication and coordination between leadership team members and cross-functional partners
Support onboarding activities for leadership team members as required
Coordinate organizational initiatives and special projects on behalf of the Senior Director
Assist with purchase requisitions and invoice processing
Support team recognition programs, employee engagement activities, and organizational communications
Maintain organizational documents, distribution lists, and internal collaboration sites
Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
Serve as a primary point of contact for internal and external stakeholders
Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
Draft and distribute communications on behalf of leadership
Handle sensitive and confidential information with discretion and professionalism

Requirements

What you’ll need

Proven experience as an executive assistance, preferably supporting leaders
Exceptional organizational and time management skills
Strong written and verbal communication skills
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Ability to manage multiple priorities in a fast-paced environment
Demonstrated professionalism, discretion, and confidentiality
Experience coordinating large-scale meetings, events, and leadership forums
Familiarity with project management and collaboration tools

Benefits

Comp & perks

medical insurance
dental insurance
vision insurance
401(k) retirement plan
life insurance
long-term and short-term disability insurance
paid parking/public transportation
paid time off
paid sick and safe time

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting logisticsagenda preparationreport preparationaction item trackinginvoice processingevent planningproject management

Soft Skills

organizational skillstime managementcommunication skillsprofessionalismdiscretionconfidentialityrelationship buildingprioritization