Executive Assistant II

BLUE ORIGIN

Executive Assistant providing essential support to the VP, CFO in space operations at Blue Origin. Managing logistics, communication, and strategic projects to aid organizational success.

Posted 6/24/2026full-timeGreater Seattle Area • Alabama, Florida, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $41 - $58 per hourWebsite

About the role

Key responsibilities & impact

Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
Maintain situational awareness, anticipating needs and proactively managing shifting demands
Build trusted relationships across internal teams and external partners
Develop effective systems for triaging requests, information flow, and resource allocation
Manage complex, high-volume calendars across time zones
Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
Act as gatekeeper and gateway — balancing access with focus time
Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
Manage pre-travel briefing materials and ensure executives are always one step ahead
Submit timely, accurate expense reports aligned with internal policy
Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
Handle confidential information and decisions with integrity and tact
Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
Help translate big-picture priorities into actionable steps and ensure follow-through
Improve and evolve internal workflows, templates, and processes
Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
Coordinate logistics, communications, guest management, and post-event follow-up
Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
Track event budgets, success metrics, and feedback to continually improve future experiences

Requirements

What you’ll need

5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities
Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization
Strong communication skills: written, verbal, and contextual
Self-starter with strong prioritization skills and the ability to stay grounded under pressure
Ability to adapt to flexible hours and travel schedules with the ability to travel as needed
U.S. citizenship or permanent residency (Green Card) required.

Benefits

Comp & perks

Medical, dental, vision, basic and supplemental life insurance
Paid parental leave
Short and long-term disability
401(k) with a company match of up to 5%
Education Support Program
Stock Options for all regular employees (working at least 20 hours/week)
Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reportingevent planningworkflow optimizationcommunication draftingresource allocationproject managementtravel coordinationdata analysisscheduling

Soft Skills

emotional intelligencediscretiontrust buildingprioritizationadaptabilityself-startercommunicationrelationship managementintegritytact