Executive Admin

Johnson & Johnson

Executive Administrative Assistant at Johnson & Johnson providing administrative support to senior leadership. Involves calendar management, logistics for meetings, and cross-functional coordination.

Posted 6/25/2026full-timeRaynham • Florida, Massachusetts, New Jersey, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $54,000 - $97,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.
Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands.
Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.
Anticipate needs and resolve issues independently to support effective executive decision-making.
Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.
Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.
Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.
Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

Requirements

What you’ll need

Demonstrated experience supporting senior executives (VP or equivalent level) in a complex, fast-paced, matrixed organization.
Proven ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information with discretion.
Strong organizational, prioritization, and problem-solving skills with a proactive, solution-oriented mindset.
Excellent communication and interpersonal skills; ability to interact confidently with senior leaders and diverse stakeholders.
High proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel).

Benefits

Comp & perks

Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillsprioritization skillsproblem-solving skillscommunication skillsinterpersonal skillsjudgmentdiscretionproactive mindsetsolution-oriented mindset