Administrative Assistant

• Hire, train, and mentor a high-performing team to execute our product vision and strategy with measurable business impact
• Lead design projects of significant scope across vision, strategy, and execution
• Build lean standards and processes that balance quality, capability, and speed
• Contribute to product strategy and roadmaps in service of company objectives
• Use AI tools fluently — from rapid prototyping and generative exploration to shipping faster, higher-quality work
• Partner effectively with teams in the US and across time zones, bringing strong async communication and a collaborative, low-ego working style
• Build relationships across Product, Engineering, Marketing, and Data Science to deliver cohesive, inclusive user experiences
• Own key UX artifacts — user journeys, personas, UX measurement, and more
• Drive accessibility through inclusive design, awareness, and innovation

Group Manager – Product Design, Back Office

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Senior Administrative Assistant – Operational Risk Management

• Lead the revamp of customer communications governance
• Orchestrate complex, cross-functional projects
• Drive advocacy for customers
• Own and drive project delivery, encompassing planning, execution, monitoring, and closing
• Serve as the primary point of contact for all project stakeholders
• Identify and implement improvements to the project delivery framework
• Proactively identify, assess, and mitigate project risks and issues
• Ensure communications are reviewed and updated on a regular basis

Manager, Project Management – Card, Customer Office Team

• Types letters, memoranda, and other general office correspondence.
• Maintains department files.
• Order and track work from 3rd party vendors.
• Pre-search title orders, obtain tax information from various jurisdictions in Virginia.
• Assist with invoicing and reporting.

Administrative Assistant – Title Services

• Provide essential administrative and operational support across one or more districts
• Partner closely with District Operations Coordinator to support key priorities
• Streamline processes and help create an organized environment
• Assist with day-to-day operations to ensure offices run efficiently
• Provide hiring support using internal applicant tracking and hiring systems
• Assist with onboarding and employment-related administrative tasks
• Support tax office associates with administrative requirements
• Respond to inquiries related to supplies, facilities, or operational support
• Monitor supply inventory and place orders
• Research and resolve issues independently when possible
• Coordinate vendors for local facility and maintenance requests
• Review and verify invoices for accuracy
• Prepare invoices and expense documentation for approval
• Maintain working knowledge of Microsoft Teams and Microsoft Office applications
• Attend training sessions related to systems, compliance, and job performance
• Assist with special projects, local initiatives, and other duties as assigned

Seasonal Operations Administrative Assistant, Part Time

• Provide administrative support to include: Travel planning, Managing expense reports, Meeting planning and execution, Schedule development and tracking, Budget support, Coordinating events/meetings with other Administrative Assistants & Business Operations leads
• Prepare presentation materials for executive leadership teams
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e. unclassified and classified computer systems)
• Support engagements of a sensitive nature inside and outside the company
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported
• Other duties as assigned

• help run the operational processes that support the OCLO
• run the planning, coordination, documentation, reporting, and follow-through that make key operating rhythms and department-wide critical initiatives successful.
• support strategic priority planning, coordinate business operations activity across Legal, manage knowledge-sharing platforms, develop KPI dashboards and reports, and create clear presentations and communications
• coordinate across the Legal Business Operations community to support alignment, information flow, consistent execution, and transparency
• manage knowledge management processes and platforms, with a focus on SharePoint and Airtable
• create clear, concise, and executive-ready presentations, reports, and written communications
• run the processes that help make Legal leadership team meetings successful.

Program Manager

• Serves as the primary Task Order Manager responsible for the full lifecycle of program and project management activities
• Assists VA leadership in the execution of targeted program goals by developing and maintaining detailed project plans and schedules
• Facilitates coordination across interdisciplinary teams, federal stakeholders, and contractor personnel
• Develops, reviews, and delivers high-quality programmatic artifacts including status reports and executive-level presentations
• Identifies program risks, issues, and dependencies and recommends corrective action plans

Program Manager – Specialty Care

• Serves as the primary Task Order Manager responsible for the full lifecycle of program and project management activities
• Assists VA leadership in the execution of targeted program goals by developing and maintaining detailed project plans
• Facilitates coordination across interdisciplinary teams, federal stakeholders, and contractor personnel
• Develops, reviews, and delivers high-quality programmatic artifacts including status reports, briefings, and executive-level presentations
• Identifies program risks, issues, and dependencies and recommends corrective action plans
• Supports change management, stakeholder engagement, and communications planning efforts

Program Manager – Specialty Care Program Office Support

• Provide support to the Resident District Manager
• Perform activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments
• Prepare and send out receipts, bills, policies, invoices, statements, and checks
• Maintain records and prepare forms
• Operate various office machines
• Conduct research when necessary
• Answer telephone inquiries and convey messages
• Participate in regular safety meetings and training

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens/routes calls, and takes messages for senior staff.
• Provides information as appropriate and assists visitors.
• Prepares mail for pick-up and routes mail for officers.
• Schedules/organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.

Senior Administrative Assistant, Enforcement

• Provide administrative support to our U.S. Government client in Arlington, VA.

Administrative Specialist

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Assist management with coordinating and executing team tasks
• Monitor and assist team as needed to ensure tasks are completed and deadlines are met
• Adhere to policies and procedures regarding handling of financial documents, member info, and physical security
• Log, sort and record incoming/return mail
• Inform the team of changes and new instructions as requested by management
• Present "Administrative Support Overview" to the New Employee Training Class
• Provide training to employees as directed by management
• Solicit feedback and ideas from section employees on current processes and policies
• Answer team questions regarding daily operations, policies, and procedures
• Update and maintain policy and procedure manual for the Administrative Section in the Collections Division
• Maintain various reports, phone lists, and rosters
• Coordinate specific loan adjustment sequences with the Collections' Consumer Loan Account Specialists
• Prepare correspondence, data, reports, presentations; proofread documents for team members, and recommend edits
• Take minutes for section meetings as requested
• Attend / conduct meetings/ discussions on behalf of management as needed
• Participate in, or lead special projects or research for management, including testing of new systems, or simple data gathering and analysis
• Retrieve and direct after-hour voice mail messages for the Collections division
• Perform other duties as assigned

Senior Admin Support Assistant

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings and itineraries.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

• Provides high-level administrative, documentation, and graphics support for program operations and executive leadership
• Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations
• Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools
• Prepares spreadsheets, reports, and PowerPoint presentations
• Reviews materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval
• Supports executive communications and meeting coordination including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions
• Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions
• Coordinates logistics for high-visibility seminars, conferences, and program meetings
• Supports project documentation, administrative reporting, and internal documentation management
• Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived
• Assists in preparing and maintaining technical, operational, and program documentation while providing detailed analysis of information and highlighting key findings and recommendations

Administrative Support, Graphics Specialist – On-Site

Senior Administrative Assistant – Administrative Support Assistant III, Personal Loans

• Assume responsibility for daily IP administrative workflows and tasks, ensuring seamless practice continuity
• Serve as a liaison between the PGL (Practice Group Leader) and the firm's practice systems, legal staff, and select administrative departments on multiple projects and programs
• Work within internal processes to partner with other firm departments to help accomplish goals
• Represent the practice group to internal and external clients in a professional and polished manner at all times
• Take initiative to ensure that internal and external clients are served efficiently and effectively
• Handle all travel arrangements and resolve travel disruptions effectively
• Organize, manage, and maintain meeting and event invitations
• Schedule visiting offices and conference rooms and maintain records
• Process expense reimbursements, incoming and outgoing correspondence, telephone and email inquiries, and ensure that all are handled appropriately and in a timely manner
• Assist with the monthly client billing cycle, including reviewing, editing, and processing proformas (pre-bills) in accordance with firm policies and specific client billing guidelines
• Prepare reports and compile data for inclusion in reports and presentations, perform research and prepare information for special projects as assigned
• Develop and maintain a system to track deadlines, projects, time commitments, and the completion of tasks
• Ensure that various administrative tasks are completed in an effective and efficient manner, including reviewing email, drafting correspondence, screening telephone calls, and maintaining executive and historical files
• Prioritize multiple projects simultaneously, anticipating the PGL's responsibilities, and following through on issues in a timely manner
• Perform advanced and confidential administrative duties that may require varying degrees of skill and familiarity with legal matters and firm policies and procedures
• Add value through understanding the work processes and resources, structure, and business of the firm and practice group

Patent Operations Administrative Assistant

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant – HR Compensation

• Provide operational, meeting, communications, membership, and project support to initiative leadership and APHSA staff on a part-time basis.
• Schedule and coordinate meetings, listening sessions, and stakeholder convenings.
• Manage meeting logistics, registrations, calendars, and participant communications.
• Prepare agendas, materials, and meeting summaries.
• Maintain project workplans, calendars, trackers, and action items.
• Assist with the preparation of reports, presentations, and briefing materials.
• Draft and distribute routine communications.

Administrative Assistant jobs in Virginia

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Group Manager – Product Design, Back Office

Senior Administrative Assistant – Operational Risk Management

Manager, Project Management – Card, Customer Office Team

Administrative Assistant – Title Services

Seasonal Operations Administrative Assistant, Part Time

Administrative Assistant

Program Manager

Program Manager – Specialty Care

Program Manager – Specialty Care Program Office Support

Administrative Assistant

Senior Administrative Assistant, Enforcement

Administrative Specialist

Office Manager – Executive Assistant

Senior Admin Support Assistant

Administrative Assistant

Administrative Support, Graphics Specialist – On-Site

Senior Administrative Assistant – Administrative Support Assistant III, Personal Loans

Patent Operations Administrative Assistant

Senior Administrative Assistant – HR Compensation

Administrative Coordinator