Administrative Assistant

• Supports multiple executives, ranging from Director to Managing Vice President level
• Performs an array of administrative functions to free up leaders to focus on goals
• Acts as the gatekeeper extending executives' effectiveness
• Handles critical administrative tasks to support the efficient running of the organization
• Prioritizes complex scheduling requests adjusting to last minute changes
• Handles travel arrangements and creates expense reports
• Drives team activities and events to promote a team-oriented work environment
• Circulates information, answers questions, and acts as a team ambassador

Senior Administrative Assistant – Operational Risk Management

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant – Legal, Consumer & Small Business

• Supports the training team in planning, coordinating, and maintaining records of training programs.
• Coordinates instructors, guest speakers, and training venues for various learning events.
• Acts as the backbone of the department, ensuring smooth operation and high-quality delivery of all training-related activities.
• Actively promote our training programs through various marketing activities, including in-person demonstrations and digital marketing campaigns.
• Set up and manage internal training web pages, including adding/removing content, creating visually appealing layouts, posting updates, and driving engagement.
• Organize and coordinate training events, including scheduling classes, booking venues, arranging instructors and guest speakers, and ensuring all logistics are handled smoothly.
• Utilize our Learning Management System (LMS) to schedule classes, maintain training records (e.g., trainee rosters, schedules, attendance), and distribute course certificates.
• Serve as a primary point of contact for training participants, addressing inquiries, and providing guidance on available training resources.
• Handle administrative tasks such as answering emails, ordering supplies, handling billing/invoicing related to training, and maintaining training records.
• Identify potential issues before they arise and take proactive steps to address them.
• Demonstrate the ability to work independently, manage multiple tasks, and adapt to changing needs.
• Create reports to analyze employee engagement with training programs, including tracking participation rates and feedback.
• Coordinate and set up appointments for one-on-one career development discussions and help employees create development action plans.

Training Administrative Assistant

Senior Administrative Assistant – Administrative Support Assistant III

• supports multiple executives, ranging from Director to Managing Vice President level
• acts as the gatekeeper and extension of executives, handling critical administrative tasks
• disseminating information for your leaders and supporting relationship building within the team.
• Prioritizing complex scheduling requests
• Handling travel arrangements and creating timely expense reports.
• Driving key team activities and events to promote a fun and team-oriented work environment.
• Circulating information, answering questions and acting as a team ambassador.

Senior Administrative Assistant – Card Strategy

Senior Administrative Assistant – Administrative Support Assistant III, Retail Bank

• Supports multiple executives, from Director to Managing Vice President level
• Handles critical administrative tasks and supports efficient running of the organization
• Prioritizes complex scheduling requests and adjusts to last minute changes
• Handles travel arrangements and creates timely expense reports
• Drives key team activities and events to promote a fun and team-oriented work environment
• Circulates information, answers questions and acts as a team ambassador
• Maintains exceptional attention to detail in tasks

Senior Administrative Assistant – Personal Loans

• Support multiple executives, ranging from Director to Managing Vice President level
• Act as the gatekeeper and extension of executives, handling critical administrative tasks
• Prioritize complex scheduling requests and adjust to frequent last minute changes
• Handle travel arrangements and create timely expense reports
• Drive key team activities and events to promote a fun and team-oriented work environment
• Circulate information, answer questions and act as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Senior Administrative Assistant – Customer Core & Identity

• Provides administrative and customer service support for patient relations operations, including answering incoming phone calls, gathering information, and documenting concerns within the appropriate systems.
• Performs intake and triage of patient and family member concerns, summarizes issues accurately, and collaborates with Patient Relations Specialists to support timely resolution.
• Assists with de-escalating sensitive patient and family situations while maintaining professionalism, empathy, and confidentiality.
• Supports real-time issue resolution whenever possible and ensures appropriate escalation and follow-up when needed.
• Enters, tracks, and reports data related to patient concerns, trends, and departmental activity using reporting tools and spreadsheets.
• Utilizes Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to prepare reports, correspondence, and departmental documentation.
• Works within EPIC and other electronic systems to document interactions and maintain accurate records.
• Provides support across multiple locations while primarily onsite in Fairfax; Position may transition to hybrid or remote flexibility based on operational needs and training completion.
• Completes in-person orientation and approximately 40 hours of shadowing/training with Patient Relations Specialists to learn workflows, triage processes, and departmental procedures.
• Supports patient interaction activities averaging approximately 10–20 hours weekly and assists with triaging concerns from various access points.
• Demonstrates flexibility with scheduling needs, initially working approximately 20 hours per week with potential fluctuation based on departmental volume, averaging 60–80 hours monthly.
• Maintains the ability to work independently in a hybrid or remote environment while effectively managing patient concerns from multiple locations.

Administrative Coordinator

• Support VelocityCare physicians and APPs with payroll, scheduling, onboarding coordination, and credentialing
• Provide administrative support to leadership and department staff
• Serve as a resource to staff by answering questions and resolving concerns
• Coordinate payroll processes and maintain time and attendance records
• Support licensure tracking and regulatory compliance activities as applicable
• Maintain databases, files, and department records
• Coordinate meetings, events, and scheduling logistics
• Provide technical and clerical support including report preparation and document management
• Create and maintain spreadsheets, presentations, and reports
• Collaborate with team members on projects and data-related activities
• Compose correspondence and prepare reports, agendas, and meeting minutes
• Maintain confidentiality of sensitive information

Administrative Coordinator – Emergency Medicine, Velocity Care

• Writes and routes confidential correspondence
• Screens, handles, or distributes incoming phone calls and emails
• Maintains confidential correspondence and general files
• Schedules meetings, maintains calendar of VP and/or leadership team
• Coordinates travel plans
• Submits expense reports
• Prepares statements of work, requisition requests, and check payment/invoice requests
• Compiles and distributes meeting minutes
• Researches, verifies, and prepares reports
• Performs diversified and confidential administrative duties

Executive Administrative Assistant I

• Maintain calendars for the ACO Office Director, Deputy Director, and Assistant Director for Program Management by creating and accepting meeting invitations, coordinating visit requests, and de-conflicting calendar events with at least 98% accuracy
• Manage emails, telephone calls, and other messages on behalf of senior leadership and route or return calls and messages within four business hours
• Receive and escort visitors in accordance with DARPA security policy and maintain a clean record of zero logged security incidents
• Prepare, edit, and format correspondence, memoranda, briefings, and other computer generated documents that include technical text and graphics for senior leadership review
• Schedule meetings, arrange conference calls, and coordinate logistics for office events, including room reservations, video teleconferencing, and material distribution
• Conduct research and handle information requests from internal and external sources, providing accurate and timely responses
• Support travel coordination by drafting travel authorizations, vouchers, and supporting memoranda using the Defense Travel System and applicable Government travel policies
• Maintain organized file structures on classified and unclassified systems and ensure critical office documents can be located within 15 minutes
• Track open actions, suspenses, and recurring administrative requirements on behalf of senior leadership and follow up to keep work on schedule
• Communicate professionally with the Government, senior visitors, external stakeholders, and contractor teammates while clearly identifying as a contractor at all times during meetings, calls, and written correspondence

Administrative Assistant III

• Supports the local office and site activities at construction projects
• Performs payroll entry and ensures accurate production data
• Helps coordinate Safety training for incoming employees
• Updates spreadsheets and project folders
• Ships and receives mail and packages
• Maintains job trailer and office environment
• Directs new employees to site orientation
• Works with recruiting and customer team regarding new hires

Senior Administrative Assistant – Global Payment Network

• Managing daily calendars for multiple executives
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant, Enterprise Data

• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant – HR Compensation

• The Administrative Services role provides dedicated administrative support to multiple client-serving Partners
• Provide effective use of the firm’s core technology applications and assist in training others
• Manage calendars, schedules, and prioritize appointments
• Coordinate travel arrangements and maintain travel profiles
• Prepare weekly expense reports and resolve auditor inquiries
• Draft, edit, and prepare correspondence/presentations
• Conduct basic information searches and maintain contacts/distribution lists
• Assist in promoting the required use of Guidehouse AgilQuest Forum Hotel tool
• Monitor AgilQuest usage daily and assist with local office equipment maintenance
• Coordinate special events and leadership team meetings
• Execute special projects at the discretion of Manager and/or Partner

• Provide administrative and operational support for Client Legal Services attorneys
• Support insurance defense litigation matters by entering and managing case-related data
• Responsible for calendar management, scheduling litigation events, and e-filing
• Communicate clearly and professionally with internal partners and external contacts
• Handle sensitive and confidential information with discretion
• Perform tasks accurately, efficiently, and within required timelines

Legal Administrative Assistant

Senior Administrative Assistant – Retail Bank, MAPS

• Provides integrated administrative, operational, and project coordination support across programs and corporate operations
• Supports project implementation, research activities, office management, and business development efforts
• Manages calendars, schedules meetings, and coordinates travel arrangements
• Exercises sound judgment to troubleshoot issues and support operations
• Compiles, reviews, and analyzes information and data
• Coordinates meetings, workshops, and events
• Supports preparation of reports, presentations, and correspondence
• Assists with administrative and operational aspects of project management
• Provides support for business development and special projects

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Senior Administrative Assistant – Administrative Support Assistant III, Retail Bank

Senior Administrative Assistant – Personal Loans

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Senior Administrative Assistant – HR Compensation

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Senior Administrative Assistant – Retail Bank, MAPS

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