Administrative Support, Graphics Specialist – On-Site

Horizon Industries, Limited

Administrative Support and Graphics Specialist providing high-level administrative and graphics support for program operations and executive leadership at Horizon Industries. Compiling, editing, and producing professional documents, reports, and presentations.

Posted 6/24/2026full-timeFort Belvoir • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

documentation managementgraphics supporttechnical documentationreport writingpresentation creationeditingadministrative reportingfinancial documentationlogistics coordinationmultitasking

Soft Skills

written communicationverbal communicationvisual communicationanalytical skillsorganizational skillsinterpersonal skillscreative thinkingstrategic thinkingproblem-solvingindependence

Tools & Technologies

SharePointMicrosoft WordMicrosoft ExcelMicrosoft PowerPointgraphic tools

Industry Keywords

administrative supportexecutive communicationsprogram operationschange managementhigh-visibility seminarsconference coordinationproject documentationdocumentation libraryaction item trackingmeeting coordination

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Provides high-level administrative, documentation, and graphics support for program operations and executive leadership
Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations
Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools
Prepares spreadsheets, reports, and PowerPoint presentations
Reviews materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval
Supports executive communications and meeting coordination including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions
Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions
Coordinates logistics for high-visibility seminars, conferences, and program meetings
Supports project documentation, administrative reporting, and internal documentation management
Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived
Assists in preparing and maintaining technical, operational, and program documentation while providing detailed analysis of information and highlighting key findings and recommendations

Requirements

What you’ll need

Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
Experience supporting document assembly, editing, and administrative and financial documentation tasks
Knowledge of organizational change management principles
Experience supporting IT project management activities using Microsoft and graphics tools
Ability to create, review, and update program briefings and executive communications for senior leadership
Strong ability to multitask, prioritize competing requirements, and manage multiple projects
Excellent written, verbal, and visual communication skills
Strong analytical, organizational, and interpersonal skills
Creative and strategic thinker with the ability to solve complex programmatic challenges
Ability to work independently with minimal supervision

Benefits

Comp & perks

Comprehensive healthcare benefits including medical, dental, vision, and disability coverage
401(k) retirement plan with 100% vesting from day one and employer match after 90 days
Educational Assistance Program
Student Loan Repayment Program
Gym Reimbursement Program
Paid Time Off
Opportunity to work with a dynamic, passionate, and multidisciplinary team