Administrative Coordinator

APHSA -- American Public Human Services Association

Administrative Coordinator providing project coordinating support for child welfare initiatives at APHSA. Managing meetings and communications while assisting departmental leadership.

Posted 6/19/2026contractVA • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide operational, meeting, communications, membership, and project support to initiative leadership and APHSA staff on a part-time basis.
Schedule and coordinate meetings, listening sessions, and stakeholder convenings.
Manage meeting logistics, registrations, calendars, and participant communications.
Prepare agendas, materials, and meeting summaries.
Maintain project workplans, calendars, trackers, and action items.
Assist with the preparation of reports, presentations, and briefing materials.
Draft and distribute routine communications.

Requirements

What you’ll need

Minimum three years of administrative or project coordination experience.
Experience supporting senior leadership, complex projects, coalitions, associations, or public-sector initiatives.
Strong organizational and communication skills.
Proficiency with Microsoft Office, Zoom, Teams, and database systems.
Experience with membership databases, CRM, or Association Management Systems preferred.
Ability to manage confidential information and multiple priorities effectively.

Benefits

Comp & perks

Flexibility to support major meetings, convenings, and project deadlines

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experienceproject coordinationmeeting logisticsreport preparationpresentation preparationbriefing materials preparationdatabase systems proficiencymembership databasesCRMAssociation Management Systems

Soft Skills

organizational skillscommunication skillsability to manage confidential informationability to manage multiple priorities