Administrative Specialist

U.S. Federal Solutions, Inc.

Administrative Specialist providing administrative support to U.S. Government client in Arlington, VA.

Posted 7/1/2026full-timeArlington • Virginia • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide administrative support to our U.S. Government client in Arlington, VA.

Requirements

What you’ll need

Active DoD Secret Clearance required.
Experience with DTS and TMT required.
2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.
Familiar with the federal government and military culture, and customs, and understands agency-related processes.
Manage and maintain calendars for senior leaders.
Plan, coordinate, and organize events, as directed by the Government.
Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency.
Submit presentations in the requested format(s) within the prescribed time frame(s).
Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
Field calls and visitors to the front office, directorates, and divisions.
Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
Assist with video teleconferences (VTCs), SharePoint sites, etc.
Monitor and track correspondence to ensure assigned suspense requirements are met.
Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
Maintain files and records systems in accordance with approved guidelines.
Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions.
Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions.
Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
Mentoring and coaching of junior members of team
Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
Proficient with Outlook, Teams, Word, Excel, and PowerPoint

Benefits

Comp & perks

Employer-provided paid Medical / Dental / Vision insurance.
Employer matching 401K plan.
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementEvent CoordinationQuality ControlCorrespondence PreparationDocument Review

Soft Skills

MentoringCoachingInterpersonal Communication

Certifications

Active DoD Secret Clearance