BCD Travel

Program Manager

• Manage a team of program managers for a portfolio of accounts
• Achieving the company's goals related to client retention and quality service delivery
• Ensure multi-level strategic client relationships are being established
• Evaluate and study client financial statements
• Hold AMs accountable for client profitability
• Determine pricing strategy and develop client propositions
• Support the development of client and department budgets
• Review and make recommendations to improve the quality of client business plans
• Perform or direct personnel in recruiting, hiring, training, and separation
• Recommend the involvement of BCD Travel specialized departments to achieve client goals

Senior Director, Program Management

Events

• Asegurar la correcta operación de eventos
• Coordinar la planeación, ejecución y cierre de eventos
• Montaje y control de logística durante el evento
• Resolver incidencias en tiempo real
• Colaborar en la preparación de itinerarios y cronogramas
• Mantener comunicación con clientes y proveedores
• Validar gastos y pagos relacionados con la operación del evento

Supervisor de Operaciones – Eventos y Convenciones

Accountant

• Recepción, validación y registro de facturas de proveedores.
• Control de flujo de pagos en coordinación con equipos de finanzas y operaciones.
• Conciliaciones cuentas corrientes y seguimiento de pagos pendientes.
• Coordinación con proveedores para garantizar la exactitud de información y plazos.
• Generación de reportes contables y financieros para evaluación de proyectos.
• Colaborar con equipos multiculturales para optimizar procesos y reducir errores de pago.

Project Accountant

• Manage multiple tax engagements to deliver quality tax services for internal and external clients
• Focus on indirect taxation and will gradually expand to accommodate direct taxation responsibilities
• Optimize the tax position and identify tax opportunities
• Ensure compliance with taxation regulations, monthly returns, payment of taxes, claim of input tax credit
• Provide SOPs, development, and advice on indirect taxes
• Work in close cooperation with other relevant stakeholders as necessary

Senior Tax Accountant

• Planeación y Logística : Diseñar la logística para reuniones, conferencias y convenciones complejas, teniendo en cuenta múltiples sedes, hoteles, audiencias y agendas.
• Selección de Proveedores : Elegir y coordinar sedes, hoteles y proveedores en función de las necesidades específicas de cada cliente y programa.
• Propuestas Personalizadas : Elaborar propuestas detalladas para clientes, ofreciendo cotizaciones y negociando las mejores tarifas disponibles.
• Colaboración con DMCs : Recomendar y trabajar con DMCs autorizados para optimizar la experiencia del cliente.
• Desarrollo de Itinerarios : Crear y coordinar itinerarios efectivos y programas innovadores para garantizar el éxito de cada evento.
• Seguimiento Continuo : Mantener un seguimiento diario de cada cuenta y asegurarse de que todos los detalles estén actualizados.
• Documentación y Minutas : Elaborar minutas y formatos necesarios para mantener la información de la cuenta al día.
• Crecimiento de Cuentas : Impulsar el crecimiento de las cuentas a través del aumento en la cantidad de eventos y del gasto relacionado.
• Asistencia a Reuniones : Participar en presentaciones y reuniones, con un mínimo de una sesión al mes.
• Informes y Viajes de Inspección : Realizar viajes de inspección y elaborar informes detallados, proporcionando resultados y recomendaciones al cliente.
• Gestión de Eventos : Desarrollar un cronograma detallado de los eventos, asignando responsabilidades a los miembros del equipo según sus habilidades, en colaboración con el Supervisor.
• Administración de Pagos : Responsable de los pagos y las políticas de cancelación de todos los servicios contratados durante los eventos.
• Facturación : Manejar la facturación tanto de clientes como de proveedores y asegurar el cierre efectivo de cada evento.
• Cumplimiento de Normativas : Seguir las políticas institucionales, incluyendo las de operación, cotización, uso de formatos establecidos, código de conducta, vestimenta, puntualidad y asistencia.
• Otras Actividades : Realizar cualquier otra actividad relacionada con la naturaleza del puesto que sea necesaria para el desarrollo óptimo de la empresa.

Meeting Planner – Consultor de Eventos

Consultant

• Search and confirm travel reservations for our corporate clients, using various forms of communication modes, including phones, email and live chat
• Strong understanding of a client travel policy and can consistently provide consultation to the customer
• Fulfill all requests regarding necessary regulations (DOT, TSA, passports, visas, etc.)
• Provide the client with the required industry information, such as low fares, exchange costs, and penalties
• Seek opportunities to review operational processes and commercial relationships with client to provide suggestions for improvement

Travel Consultant, Corporate

• Overall responsibility for the planning and execution of congress events
• Gather all requirements to deliver the right event solution
• Manage external vendors and suppliers
• Financial responsibility of the event budget from preparation to reconciliation

Event Manager – Pharma

Systems Engineer

• Assist in the development, maintenance, and support of all development applications
• Maintain effective customer (Internal) relationships
• Effective communication and coordination with various other technology groups
• Assist in implementation of IT projects and initiatives
• Identify opportunities to increase efficiency, simplicity, and revenue
• Provide clear and detailed information to others
• Encourage collaboration which draws on each team member’s strengths and experience
• Act consistently with stated policies and practices
• Work productively in the face of ambiguity or uncertainty
• Generate innovative ideas and solutions to problems

Systems Analyst I, Info Tech

Graphics Designer

• Diseñar y crear presentaciones, diseño gráfico y otros programas y plataformas digitales para promocionar la marca.
• Aumentar el conocimiento de BCD Travel, sus servicios y soluciones.
• Promover las directrices de marca y marketing; ser embajador de la marca.
• Apoyar a otros miembros del equipo de Marketing y diversos departamentos de la empresa con tareas y proyectos.
• Creación de comunicados internos y externos.

Diseñador Gráfico

• Perform day-to-day accounting functions
• Assist in the preparation of weekly and monthly financial reports for a designated area
• Manage accounts receivables and account reconciliations
• Monitor receivables and due dates
• Manage credit card payments
• Answer questions from associates and managers on matters relating to the general ledger and posted items
• Perform various tasks vote on receivable accounts ledger accounts

Junior Accountant – Receivables

Project Manager

• Have overall responsibility for the planning and execution of events in the UK and Overseas
• Consult with stakeholders to gather all requirements for event solutions
• Consistently apply expertise to clients
• Manage external vendors and suppliers for event delivery
• Financial responsibility of the event budget

Event Project Manager – Pharma

• Search and confirm travel reservations for the customer
• Have a strong understanding of a client travel policy and can consistently provide consultation to the customer
• Fulfill all requests regarding necessary regulations (DOT, TSA, passports, visas, etc.)
• Provide the client with the required industry information, such as low fares, exchange costs, and penalties
• Seek opportunities to review operational processes and commercial relationships with client to provide suggestions for improvement
• Maintain, actively communicate, and seek expansion of current knowledge of the state of the various travel industries supported

Senior Travel Consultant, German Speaking

• Responsible for the planning, development, and execution of meetings, conferences, incentive travel programs, and special events.
• Managing multiple projects simultaneously and serving as the day-to-day planning contact across departments.
• Key responsibilities include attendee management, budget oversight, event coordination, and final program billing.
• Conduct site inspections and prepare detailed recce reports, and adhere to timelines.
• Negotiate and purchase entertainment and décor elements.
• Collaborate with internal teams to design and implement program agendas.
• Manage program budgets and secure approvals before client submission.
• Reconcile and finalize billing in coordination with Finance.

Events Associate

• The Events Manager is accountable but not limited to: Knowledge of Strategic Meetings Management (SMM) operations.
• Source destination, hotel and venue options that meet the goals and objectives of the client.
• Prepare and distribute Requests for Proposals (RFP); Perform contract and rate negotiations
• Build budget according to contracted rates, concessions, and approved agenda.
• Ensure accuracy of all programme-associated and client facing documents such as venue availability grids and programme budgets & proposals
• Negotiate hotel and venue contracts, utilizing and leveraging on Customer and BCD M&E preferred hotel agreements to meet client’s expectation of savings on meeting spend.
• Follow all Standard Operating Procedures (SOP) and keep up to date engagements with individual clients’ processes and procedures
• Manage and maintain day-to-day industry and supplier relationships.
• Keep abreast of new destination options, well-priced seasonal destination options and “hot date” offerings.
• Coordinate site inspections with suppliers, client and program manager.
• Prepare appropriate site inspection material for clients.

Events Manager

• Provide IT support to users in the office
• Troubleshoot and resolve hardware and software issues
• Monitor and maintain IT infrastructure
• Assist in the setup of new systems and user accounts