Proposal Manager

• Lead the end to end proposal development cycle, from initial intake to final submission.
• Utilize artificial intelligence and automation tools to draft, refine, and assemble proposal content efficiently.
• Collaborate with subject matter experts to ensure all proposals are technically accurate and aligned with client needs.
• Manage the pricing desk function, developing competitive and profitable pricing models for prospective deals.
• Leverage tech enabled platforms and data analytics to evaluate pricing structures, market trends, and historical win rates.
• Provide clear pricing guidance to the sales team while maintaining compliance with internal margin requirements.
• Oversee the final approval process for all executed deals, ensuring all terms, pricing, and deliverables meet corporate standards.
• Act as the final checkpoint for contract accuracy before formal execution.
• Maintain a centralized repository of approved deals using advanced contract management software.

Energy Proposal Director

• Execute RFP documents for the Pace Environmental commercial team
• Manage supporting materials/documentation to represent Pace appropriately and professionally
• Serve as point of contact between functions to gather information and drive support from other functions
• Oversee the creation of RFP responses, proposals and bids describing services to clients
• Manage and meet proposal deadlines by establishing project priorities and due dates
• Collaborate and coordinate with internal contributors to ensure content is complete and accurate
• Develop a repository of templates, standard language and product collateral
• Establish a tracking system with win-loss information and analyze data to improve the process
• Provide input to the strategic goals of the RFP's, proposals, bids
• Develop a robust process to manage RFP's and communicate expectations to functional teams
• Identify and manage respective functional owners that support the process
• Work with marketing to ensure materials are properly branded
• Identify potential tools to streamline the process
• Support the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior

RFP Manager

• Leads and develops the Area Public Sector Proposal and Contract Strategy team.
• Oversees the development, coordination, and submission of RFP, RFQ, and proposal responses for multiple sales segments.
• Drives proposal strategy for new business opportunities, contract renewals, and municipal growth initiatives.
• Partners with Area, District, Corporate, Legal, Finance, Operations, and Pricing teams to develop competitive and differentiated proposals, processes and standards.
• Identifies winning strategies and value propositions that strengthen WM's competitive position and increase proposal success rates.
• Establishes proposal management processes, content libraries, best practices, and governance standards to improve efficiency and proposal quality.
• Builds and maintains tools, templates, and resources that enable consistent, high-quality proposal development across the organization.
• Coaches and develops team members to improve proposal writing, project management, presentation development, and strategic thinking capabilities.
• Evaluates municipal contracts, franchise agreements, and market opportunities to identify revenue growth opportunities.
• Supports strategic planning efforts for Area Public Sector Services.
• Develops recommendations for retention, expansion, pricing, and service enhancement strategies.
• Identifies contract optimization opportunities that improve financial performance and customer value.
• Collaborates with Finance and Pricing teams to support business cases, financial modeling, and municipal growth strategies.
• Understand contract negotiations and drafting of municipal contracts and amendments.

Strategic Proposal Strategy – Operations Manager

• Estimate, secure, and effectively manage proposal budgets
• Proactively identify proposal team members with necessary experience, skill sets and subject matter expertise; secure their commitments to participate
• Transfer Capture Plan information effectively into the proposal process
• Prepare Proposal Plan with all elements necessary to effectively lead the team and manage the process
• Effectively tailor standardized proposal process to fit business needs for timely execution, maximizing efficiency, while providing high-quality, compliant, and compelling proposals
• Ensure comprehensive proposal readiness, including pre-proposal efforts that effectively implement the win strategy
• Champion proposal professionalism and skills acquisition among team members
• Conduct effective Proposal Kickoff meetings, communicating all necessary information and assignments in a manner that informs, orients, inspires, and energizes the team
• Align collocated or virtual proposal participants to become a smoothly operating team
• Involve senior leadership at key phases of the proposal to ensure alignment; provide status and reporting, including immediate notification when critical issues emerge or additional resources are required
• Lead proposal tag-up (standing) meetings, conveying necessary information, status, and resolving issues and resource needs in an effective manner
• Provide ever-strengthening leadership-level knowledge of the technical solution and program elements and effectively work with engineering, program management and other discipline leads
• Use an effectively tailored industry/company-standard proposal process and best practices (e.g., annotated outlining, storyboarding/mockups, color reviews, Just In Time training)
• Review and read completed proposal sections throughout the proposal development process, ensuring complete compliance with solicitation requirements and that the proposal meets or exceeds evaluation criteria
• In close partnership with the Capture Manager, ensure timely, effective color team reviews (e.g., Pink, Red, Gold)
• Strong grasp of all elements that go into cost/pricing effort, including refinement of cost-related elements to meet Price to Win targets
• Lead or participate in Functional and Executive Level Reviews to successful approval
• Deliver compliant, responsive, error-free, professional quality, winning-level proposals within customer-defined timeframe
• Participate, as requested, in any customer-requested post-submittal activities (e.g., site visits, surveys, questions or deficiency or other evaluation notices) and debriefs
• Lead proposal team in preparing Best and Final Offers (BAFOs) and Final Proposal Responses (FPRs), as requested
• Work with Capture Manager, providing relevant information to support a Win/Loss analysis, when requested.

Lead, Proposal Management

• Own the end-to-end proposal process for government and commercial opportunities
• Develop proposal schedules, compliance matrices, and outlines
• Write, edit, and coordinate proposal content with subject matter experts
• Run color team reviews and incorporate feedback into final submissions
• Track and report on proposal pipeline and win/loss outcomes

• Take ownership of developing, managing, and delivering high-quality client proposals.
• Serve as the project manager, content developer, and quality controller.
• Develop proposal storylines, win themes, and section outlines.
• Draft and tailor proposal content, including executive summaries and case studies.
• Edit and proofread contributions from SMEs and team members.
• Track bid progress and update dashboards or records.

Senior Proposal Manager

• Own end-to-end proposal delivery for public sector bids — from intake qualification through final submission and post-submission debrief
• Qualify inbound requests against bid criteria: sales engagement, timeline feasibility, solution readiness, and strategic fit; recommend proceed, deprioritize, or decline decisions
• Navigate public sector-specific requirements including FAR/DFAR compliance, on-shore contributor constraints, portal management, and procurement processes such as Ariba
• Conduct final quality reviews to ensure message cohesion, strategic alignment, and submission readiness before every response goes out
• Shape win themes, executive summaries, and strategic messaging for high-priority submissions, ensuring responses reflect current product positioning and competitive context
• Own Loopio content governance — identifying gaps, flagging outdated entries, and driving library quality in partnership with solution consultants and content owners
• Collaborate with SMEs, solution consulting, and product teams to develop and maintain reusable content that improves response quality and reduces manual effort over time
• Support the team's rollout of AI-assisted drafting and generative answer tooling, providing structured feedback on output quality and contributing to prompt and instruction improvement
• Coordinate partner deliverables within RFx responses — managing timelines, tracking outstanding inputs, and ensuring partner contributions meet submission requirements
• Act as the primary point of contact for partner-contributed content on proposals you own, working directly with partner teams to resolve gaps and maintain quality
• Maintain accurate Salesforce case documentation and contribute to win rate, RFx-to-demo, and pipeline influence reporting

• Manage all phases of the proposal development lifecycle from RFP analysis through final submission
• Develop and enforce proposal schedules, compliance matrices, and outline documents
• Coordinate and facilitate color team reviews (Pink, Red, Gold) and incorporate feedback
• Work closely with capture managers, subject matter experts, pricing teams, and subcontractors to gather and integrate content
• Write, edit, and improve technical and management sections to ensure clarity, compliance, and persuasiveness
• Manage the proposal library, past performance repository, and reusable content database
• Ensure all submissions meet RFP requirements and are delivered on time and in the correct format

• Lead proposal efforts from solicitation release through final submission.
• Develop proposal schedules, compliance matrices, outlines, assignments, review plans, and production schedules.
• Coordinate proposal activities across business development, capture, operations, finance, contracts, and executive leadership.
• Manage proposal kickoff meetings, status reviews, color team reviews, and final production activities.
• Ensure all proposal submissions are compliant, complete, and submitted on time.
• Facilitate Pink, Red, Gold, and Executive Review processes.
• Draft, edit, and refine proposal content including executive summaries, management approaches, staffing plans, transition plans, resumes, and past performance narratives.
• Support development of win themes, discriminators, graphics, and executive messaging.
• Review proposal content for clarity, consistency, compliance, and quality.
• Assist with oral presentations, demonstrations, and customer-facing proposal activities as required.
• Develop and maintain the proposal management processes, templates, and standard operating procedures.
• Maintain the corporate proposal library, content repository, and reusable proposal assets.
• Manage the company’s resume database and coordinate updates with project teams.
• Maintain and enhance the corporate past performance repository.
• Develop and maintain proposal schedules, checklists, compliance tools, and proposal job aids.
• Identify opportunities to improve proposal quality, efficiency, and responsiveness.
• Support capture managers during opportunity qualification and pursuit planning activities.
• Assist with bid/no-bid reviews, opportunity assessments, and gate reviews.
• Conduct research and competitive analysis to support strategic pursuits.
• Support development of customer profiles, competitor profiles, and market intelligence.
• Assist in developing teaming packages, capability statements, and pursuit materials.
• Evaluate and implement tools that improve proposal efficiency and quality.
• Support adoption of artificial intelligence and automation tools for proposal development.
• Identify best practices and lessons learned from completed proposals.
• Recommend process improvements that increase proposal effectiveness and win probability.
• Support maintenance of capability statements, marketing collateral, qualification packages, and corporate experience materials.
• Provide proposal and business development reporting to leadership as requested.
• Support strategic growth initiatives and special projects.

• Lead end-to-end proposal development activities, including kickoff, scheduling, compliance management, content development, color team reviews, and final delivery.
• Develop and execute win strategies aligned to business goals, increasing overall probability of win (Pwin).
• Analyze and interpret solicitation documents (RFPs, RFIs, SOWs, PWS, CDRLs) to ensure compliance and inform proposal approach.
• Partner with capture managers and leadership to shape competitive positioning and differentiated solutions.
• Manage and coordinate cross-functional proposal teams, including writers, SMEs, technical contributors, pricing, and graphics.
• Facilitate color team reviews and drive iterative improvements based on structured feedback.
• Enhance proposal operations by refining templates, tools, and standard processes.
• Ensure all submissions meet compliance standards, quality expectations, and strict deadlines.

• Review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• Coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• Prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• When necessary, package bids and mail to arrive prior to due date.
• Maintain department content resources including our SharePoint content repository.
• Maintain our contracts calendar & database to ensure timely contract renewals.
• Execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

Proposal Coordinator

• Provide support for commercial and SLED RFXs
• Independently manage the entire process of responding to complex RFXs, from receipt of support request through the submission of proposal deliverables
• Serve as primary point of contact for proposal stakeholders, coordinating efforts across multiple departments and regions
• Help maintain and contribute to proposal content libraries, templates, and process documentation
• Provide expert guidance on proposal strategy, structure, and presentation
• Conduct thorough compliance reviews to ensure all proposal requirements are met
• Run reports and perform research to write new, non-technical content (e.g. cover letters, executive summaries, past performances, etc.); customize existing content (e.g. to fit client’s industry)
• Write new content and edit, customize, and refine existing verbiage to enhance clarity, persuasiveness, and alignment with win themes

• Responsible for marketing and selling all of the company’s Long Products Electrics & Automation products in the Americas Region (North and South America)
• Provide aftermarket support in the form of service and revamp proposals
• Represent the company’s interests in general
• Management of proposal writing and editing
• Manage sales calls and attends sales functions, as required
• Project coordination with team members in the proposal stage
• Coordination of engineering work for proposal preparation
• Prepare and edit cost estimates for proposed project
• Technical presentation of proposals to prospective customers
• Technical presentation of SMS group technology to prospective customers
• Contacts and coordination with main vendors for proposal purposes
• Develop and execute marketing strategy for Americas region customers, including customer communications and visits
• Identify potential projects (new equipment and aftermarket), selecting appropriate technologies, and developing technical and commercial specifications
• Project management of the company’s Americas Region Direct Service contracts including customer and supplier liaison
• Customer support / liaison of the company’s domestic references
• Approximately 25-40% travel required for customer and supplier visits or internal company meetings
• Supervise up to 3 Sales and Proposal Engineers

Sales and Proposal Manager – Electrics & Automation Sales

• Generates, tracks, and communicates estimation activities to internal teams for new and existing customer requests.
• Handles, routes, and/or responds to follow-up queries about proposed estimates.
• Collaborates with CRx’s pricing team to ensure all details to produce an approved estimation have been received.
• Calendar management for meetings in support of the estimation process.
• Maintain documents and files appropriately supporting the proposed estimates.
• Reports development required by CRx Management Team.

• Create and refine high-impact content that articulates key themes, processes, methodologies, and integrated service strategies across all service components
• Develop creative, standout deliverables that reflect regional nuance and differentiate JLL in competitive marketplaces
• Maintain quality and accuracy across multiple concurrent pursuits while meeting aggressive deadlines
• Effectively delegate and prioritize, setting clear expectations for quality and timeliness from team members
• Leverage approved AI tools and emerging technologies to streamline delivery and enhance proposal quality
• Develop and adopt process improvements and best practices related to business development and proposal management
• Mentor and coach other team members to continually improve team development

Pursuit and Proposal Director

• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals
• Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information
• Author proposal content such as descriptions Nava's past performance and capabilities
• Manage concurrent proposal efforts without sacrificing clarity or quality
• Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents
• Curate, organize and and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices

Director, Deal and Proposal Desk

• Supports the successful pursuit of federal government opportunities by coordinating proposal development activities.
• Works closely with Capture Managers, Proposal Management, Solution Architects, Finance, and Contracts.
• Delivers compliant, competitive, and compelling proposals.
• Maintains proposal schedules, action item trackers, compliance matrices, and deliverable checklists.
• Coordinates volume development, document reviews, and color team activities.
• Facilitates meetings, captures decisions, and provides proposal status updates.
• Manages proposal files, templates, version control, and document organization.
• Ensures proposals comply with solicitation requirements, formatting standards, and submission instructions.
• Assists with final production, quality assurance, and electronic proposal submissions.
• Supports special projects across the Growth organization as needed.

Part-Time Proposal Coordinator

• Work closely with the executive team, Chief Growth Officer, Director of Growth and Strategy, and capture teams, and technical subject matter experts.
• Provide technical writing and proposal management services for a fast growing, dynamic, professional services and data science/artificial intelligence solutions firm with primary business in the federal government.
• Responsible for technical writing, managing and responding to data calls, and managing all proposal activities.
• Manage and develop proposals and other related documents related to capture of Federal opportunities through the entire proposal lifecycle.
• Assemble and lead a proposal team that has the necessary skills to prepare, submit, and win complex proposals for new competitive contracts and Indefinite Delivery/Indefinite Quantity (IDIQ) task orders.
• Lead several proposals simultaneously including competitive pursuits where Snowbird is the prime or subcontractor, IDIQ task orders, Requests for Information (RFI) and Sources Sought responses, and unsolicited proposal efforts.
• Plan, write, reviews, production, assembly, and submission of compliant and compelling proposals.
• Utilize best practices for proposal development and management. Create comprehensive plans and schedules while managing subject matter experts, reviews, editing, graphics, formatting, and assembly.
• Complete proposals on time and on budget while meeting government requirements.

• The Proposal Manager supports day-to-day activities associated with proposal development, writing, and management.
• Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals)
• Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates
• Tailor past performance tables for proposals
• Draft past performance questionnaires for proposals
• Format resumes for proposals
• Facilitate color team reviews, mark-up proposal draft, and release actions after meetings
• Assist with updating boiler plate proposal content
• Create proposal content, and draft proposals with accurate, concise, customer-focused responses, ensuring strict adherence to RFP/RFQ requirements
• Identify roles and responsibilities for writing the proposal and organize proposal assignments
• Conduct compliance review and quality control for proposal submission
• Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals
• Conduct in-depth review and quality control for proposal submission.
• Ensure proposal content aligns with requirements of RFPs
• Communicate with technical team and proposal writers to ensure internal deadlines are met.
• Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements.
• Provide supporting data to strengthen proposal
• Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
• Assist with updating/maintaining proposal and new business development materials
• Generate technical white papers and respond to RFIs, RFPs, and RFQs
• Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline
• The scope of the job may change as necessitated by business demands.

Proposal Manager jobs in United States

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Energy Proposal Director

RFP Manager

Strategic Proposal Strategy – Operations Manager

Lead, Proposal Management

Proposal Manager

Senior Proposal Manager

Proposal Manager

Proposal Manager

Senior Proposal Manager

Proposal Manager

Proposal Coordinator

Proposal Manager

Sales and Proposal Manager – Electrics & Automation Sales

Proposal Coordinator

Pursuit and Proposal Director

Senior Proposal Manager

Director, Deal and Proposal Desk

Part-Time Proposal Coordinator

Senior Proposal Manager

Proposal Manager