Proposal Manager

• Planning, strategizing, and executing proposal documents and RFP responses
• Drafting proposal responses based on insight from prospect meetings and RFP requirements
• Collaborating with internal team members on proposal win themes
• Editing and compiling final proposal documents for submission
• Organizing and maintaining databases of proposal content

Proposal Coordinator

• Managing the full proposal lifecycle using Shipley-based processes, including the development of large, complex proposals to ensure timely, accurate, and high-quality submissions
• Supporting Business Development Directors with pre-RFP efforts, such as RFIs, Sources Sought responses, NDAs, TAs, and early-stage capture documentation
• Analyzing RFPs to identify key requirements, develop compliance matrices and proposal outlines, and promptly communicate critical deadlines and deliverables to stakeholders
• Creating and maintaining proposal schedules, action item lists, capabilities matrices, and data call responses to ensure proposal compliance and completeness
• Leading proposal meetings including kick-offs and tag-ups, ensuring they provide meaningful progress updates and drive accountability
• Coordinating with pricing teams, finalizing past performance references, and managing all color team reviews (Pink, Red, Gold), including recovery planning
• Overseeing final production, White Glove review, and on-time delivery, as well as post-submission activities such as responses to Evaluation Notices (ENs) and Final Proposal Revisions (FPRs)
• Managing subcontractor proposal contributions and data calls, taking a proactive approach to coordination and integration
• Monitoring opportunity updates via GovWin, SAM.gov, and procurement inboxes; maintaining organized SharePoint repositories with all relevant documentation and review materials

• Support proposal managers as needed, including attendance at scheduled kick-off, review, and other pursuit meetings; attending meetings to document action items and larger strategy discussions; issuing subconsultant data calls; and managing received information.
• Complete the corporate forms required in the proposal submission.
• Provide responses to data calls from teaming partners.
• Work with technical writers to maintain toolkit content (resumes, project descriptions, boilerplate text, etc.)
• Maintain and archive image/graphic libraries through OpenAsset
• Coordinate hard copy production and shipment of final submittal, as needed
• Maintain client database through designated tools.
• Maintain consistency and storage of information

Proposal Coordinator I

• Support proposal coordination and management, development, and revision of major proposals.
• Apply knowledge and expertise of the proposal development process.
• Participate as part of a proposal team or lead proposal efforts in the cradle-to-grave development of a proposal.
• Apply working knowledge of teaming strategies with large and small businesses.
• Conduct daily review of opportunities to support pipeline development using various sources such as GWACs and IDIQ’s in the form of Sources Sought, Market Research, RFIs, RFQs and RFPs.
• Perform detailed analyses of solicitation documents (e.g., RFP, RFQ, SOW), and work with the team to build the outline for the proposal response, compliance matrix, and communicate the results.
• Ensure proposals are properly scoped, evaluate assumptions, identify risks, and ensure responses meet requirements.
• Work collaboratively with a wide range of personnel, including technical and business subject matter experts, authors, capture managers, and client program managers, to facilitate efficient and effective proposal development.
• Create compliant and compelling original proposal content for technical responses to highly complex, large, and/or high-profile solicitations.
• Ability to independently write sections on Technical, Management, Staffing, and Past Performance to support the development of high-quality proposal responses.
• Manage multiple revisions, edit and re-edit proposal sections as needed, and ensure that proposals maintain a consistent tone or voice.
• Assist the Leadership Team in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements.
• Support professional formatting of proposals and ability to design and develop high-impact graphic representations.

Mid-Level Proposal Manager/Writer

• Works collaboratively with the internal stakeholders, technical SME’s, account exec’s and capture proposal team members and partners to respond to requests for proposal (RFPs), requests for quotes (RFQs), requests for information (RFIs), presentations, and other written corporate collateral.
• Leads the development of high-quality responses with competitive and compelling win themes and technical approaches.
• Support the full opportunity journey from Lead to submission in the qualification process at each stage/gate reviews.
• Actively leads the proposal team throughout the response period, including planning, organizing and analyzing the requirements.
• Develops proposal plan (to include compliance checklist, response outline, template, and schedule).
• Conducts kick-off and regular status meetings, as well as solution and win theme sessions.
• Coordinates collection of questions for submission.
• Manages and works with proposal team to develop response sections, including taking responsibility for developing content as appropriate to include past performance and corporate qualifications.
• Coordinate and collaborate with team members to help them write sections to meet timelines and have productive and timely review cycles.
• Leads proposal status reviews.
• Schedules and conducts color reviews, facilitating participation by reviewers and inputs feedback into recovery document(s).
• Single voice language, edits and conducts quality and compliance checks across all volumes for a final production.
• Maintains proposal schedule and version control.
• Manages graphics and production.
• Ensures on-time delivery of a fully compliant and compelling response.
• Maintain proposal documentation in the online corporate repository.
• Manage multiple proposals simultaneously.
• Other duties as assigned.

GovCon Proposal Manager

• Manage proposals from receipt of RFI, RFQ/RFP, sources sought through final submission.
• Develop and maintain proposal schedules, compliance matrices, outlines, and review plans.
• Ensure all proposals comply with solicitation requirements, evaluation criteria, and submission instructions.
• Coordinate proposal reviews and incorporate leadership feedback through final submission.
• Identify and coordinate the support personnel needed for each proposal, including SMEs, graphic resources, editors, and other contributors, ensuring all tasks are assigned and completed on schedule.
• Write and edit proposal sections across Technical, Management, and Past Performance volumes.
• Conduct color team reviews including a white glove review.
• Create and update capabilities statements.
• Develop compelling narratives that clearly articulate win themes, discriminators, features/benefits, and risk mitigations.
• Tailor resumes and past performance narratives to solicitation requirements.
• Synthesize content from SMEs, interviews, proposal libraries, and project documentation.
• Create, maintain, and update a proposal repository and identify reusable contents.
• Issue and manage data calls to internal teams and external partners.
• Review and edit SME- and partner-provided content for clarity, compliance, and consistency.
• Own proposal production activities, including document formatting, graphics coordination, spreadsheet integration, and final proposal assembly, leveraging shared or ad hoc resources as available.
• Support continuous improvement of proposal processes, templates, and libraries.
• Work closely with the BD Manager to ensure capture strategy and win themes are reflected consistently throughout proposals.
• Track proposal status, risks, and dependencies, providing regular updates to leadership and core team members throughout the proposal lifecycle.
• Provide after action reviews on all proposals, conducting lessons learned meetings and maintaining a log.

• Manage the proposal development center and oversee the center’s staff
• Responsible for planning, organizing, facilitating and executing IDIQ proposals
• Ensure proposal preparation activities are timely and proposals submitted are professional
• Exercise ownership of proposal processes and take responsibility for quality and compliance of all proposals supported by the Proposal Center
• Participate in capture discussions to ensure understanding of bid strategy
• Supervise Proposal Center staff, including Proposal Managers, Proposal Analysts and Proposal Writers

Proposal Manager II

• Collaborate with the deal team, including sales, proposal personnel, SMEs, and executive leadership, to complete and respond to various RFPs for merchants, financial institutions, and government entities
• Perform a detailed analysis of RFPs, prepare compliance matrices, outlines, and schedules
• Manage multiple, concurrent complex proposal efforts and teams simultaneously
• Identify, organize, and coordinate proposal resources, ensuring the completion of all assignments
• Develop original, customized content that reflects the approach and bolsters the Fiserv advantages
• Lead proposal teams in discussions on proposal win themes, value propositions, and other strategic messages
• Write detailed responses that convey the solution capabilities and advantages in language and concepts easily understood by others, with proper grammar and mechanics, and editing/revising skills

Lead Proposal Manager

• As the Proposal Manager, lead the end-to-end proposal process from RFP release through final submission, ensuring compliance, schedule adherence, and delivery of a high-quality, compelling proposal.
• Upon RFP release, the Proposal Manager analyzes solicitation requirements; develops the proposal kick-off slide deck; creates the proposal schedule to include all color teams and deadlines; develops the compliance matrix, outline, and response templates; and coordinates kickoff activities with Capture, Solution Teams, Operations, and Pricing among additional contributors.
• The Proposal Manager facilitates content development by assigning section ownership; managing writing efforts; tracking action items; and ensuring contributors align to win themes, discriminators, and customer requirements.
• Throughout proposal development, the Proposal Manager runs color team reviews, incorporates feedback, manages version control of response documents, and ensures proposal content is compliant, consistent, and strategically positioned.
• The Proposal Manager coordinates with Subject Matter Experts (SME), Recruiting, Pricing, Contracts, and all other members of the Proposal Team to ensure all volumes are fully aligned with the technical solution.
• As submission approaches, the Proposal Manager conducts final quality assurance reviews, validates formatting and compliance requirements, manages production activities, and resolves last-minute issues to ensure proposal readiness.
• The FedCiv Proposal Manager is ultimately responsible for delivering a complete, compliant, and compelling proposal package by the deadline (24 hours in advance of the Government’s deadline), including coordinating with Contracts to ensure successful, compliant proposal submission and confirmation of receipt by the Government.
• Collaboration with Capture and Proposal Vice Presidents, Portfolio Vice Presidents, Business Development Professionals, Technical and Business SMEs, Content Developers, Capture Managers, Recruiters, Pricing Teams, Contracts and Subcontracts, and Teaming Partners, as well as Senior Leadership and additional contributors.

Proposal Manager – Federal Civilian Sector

• Coordinate proposal activities across multiple federal pursuits simultaneously
• Track proposal schedules, action items, and deadlines to ensure timely completion of deliverables
• Support proposal managers throughout the proposal lifecycle from pre-RFP through submission and archival
• Coordinate kickoff meetings, review sessions, status meetings, and production schedules
• Help ensure proposal efforts remain organized, compliant, and aligned with solicitation requirements
• Conduct detailed quality-control reviews of proposal documents prior to internal review and submission
• Cross-check proposal content against solicitation requirements, amendments, and instructions
• Support development and maintenance of compliance matrices and requirements tracking
• Ensure amendments, RFIs, and proposal correspondence are distributed and stored appropriately upon receipt
• Maintain attention to detail in all proposal deliverables, trackers, and communications
• Maintain organized proposal file structures and version control standards
• Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries
• Support formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign
• Troubleshoot document formatting and production issues and escalate concerns when support is needed
• Assist in preparing final submission packages for delivery
• Coordinate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners
• Proactively communicate schedule changes, missing information, risks, and action items to proposal leadership and team members
• Maintain visibility and transparency across proposal teams through timely and accurate communication
• Escalate technical, schedule, or production risks early to mitigate proposal submission risk
• Support draft, edit, and format non-technical proposal sections including: Corporate capabilities, Past performance, Management approaches, Executive summaries
• Proofread proposal content for grammar, consistency, formatting, and compliance
• Support continuous improvement of proposal processes, templates, trackers, and best practices
• Assist in refining SOPs, workflows, and proposal management tools
• Support onboarding and training efforts for proposal standards and processes as needed

Senior Proposal Coordinator

• Interprets solicitation requirements or source selection information and coordinates proposal response strategy for Tier 1 competitive opportunities in compliance with Federal Acquisition Regulations (FAR).
• Communicates proposal requirements and influences process adoption at senior level.
• Assesses the solicitation and other proposal elements for risk, schedule/milestone dependencies, and win probability against the capture plan for the organization’s ability to meet solicitation requirements; makes no-bid recommendations as appropriate.
• Facilitates Shipley Business Development Lifecycle Gate 4 Proposal Bid and Gate 5 Final Submission Reviews for Tier 1 opportunities.
• Directs content contributors in the appropriate application of win themes and discriminators, technical strategic approaches, and value-add attributes in the proposal technical and pricing narratives.
• Manages the scheduling and actions of proposal resources including proposal desktop publisher, graphic artist, coordinator, technical writer, solution architect, and subject matter experts.
• Performs ongoing compliance/quality reviews of documents while in development.
• Facilitates the use of various proposal tools, work products, and techniques to create winning proposals which fully execute the win strategy.
• Leads meticulous Pink, Red, Gold, and White color team reviews against strict deadlines and with clearly communicated expectations of reviewer results; develops and executes the color team recovery plan.
• Provides guidance and mentorship to proposal management peers by participating in color team reviews.
• Accountable for final review process to ensure quality, solicitation compliance, and pricing narrative is accurate and product is approved before submitted to contracts for final sign-off.
• Conducts After Action Reviews and collects lessons learned for best practice process improvements.
• Maintains skills in proposal management, development, and publications best practices.
• Assists in content library development, maintenance, and management.
• Performs other job-related duties as assigned.

Senior Proposal Manager

• Conduct research on CMS program priorities, procurement trends, and legislative drivers affecting Medicare, Medicaid, CHIP, Marketplace, and innovation models.
• Analyze CMS acquisition forecasts, past procurements, and competitive landscapes to support opportunity qualification.
• Monitor CMS‑related updates, rulemaking, and policy changes to inform capture strategies.
• Assist in identifying and qualifying CMS opportunities using SAM.gov, FPDS, CMS procurement forecasts, and GovWin.
• Support capture managers in developing CMS‑specific win themes, value propositions, and solution differentiators aligned with agency mission and program needs.
• Participate in customer outreach planning, including meeting preparation, call plans, and follow‑up actions with CMS stakeholders and potential teaming partners.
• Contribute to CMS proposal efforts by drafting sections, gathering inputs, and ensuring alignment with CMS solicitation requirements and evaluation criteria.
• Collaborate with SMEs, technical teams, and proposal managers to shape solutions that address CMS program challenges such as interoperability, program integrity, beneficiary experience, and data modernization.
• Support color team reviews, compliance checks, and proposal production activities.
• Build relationships with internal teams, subcontractors, and potential partners to support CMS‑focused teaming strategies.
• Facilitate working sessions to gather insights on CMS customer needs and align internal capabilities with opportunity requirements.
• Communicate complex CMS program and technical information clearly to diverse audiences.
• Maintain capture and proposal documentation, including CMS‑specific past performance, resumes, and solution artifacts.
• Use CRM and pipeline tools, including Higher.gov and GovWin, to track CMS opportunities and support leadership decision‑making.
• Recommend process improvements to enhance capture efficiency and proposal quality.

Capture and Proposal Manager – Federal and Civilian Government Contracts

• Leads and supports the development of compliant, compelling federal government proposals through collaboration with internal and external stakeholders, including: Capture Managers & Business Development Officers, Technical Subject Matter Experts (SMEs), Proposal Team members, Subcontractor personnel, Executive leadership and other contributors as needed.
• Writes, edits, and manages proposal responses to government Requests for Proposals (RFPs), Requests for Quotes (RFQs), Task Order Proposals, and Requests for Information (RFIs).
• Coordinates and manages multiple proposal efforts simultaneously while maintaining schedule discipline and compliance requirements.
• Serves as the primary point of contact (POC) for assigned proposal efforts, including: Preparing kickoff packages, Developing proposal schedules and compliance matrices, Coordinating virtual and in-person meetings, Managing proposal content development, reviews, and production activities.
• Reviews and rewrites proposal sections to ensure consistency, compliance, responsiveness, and overall proposal quality.
• Responds to clarification requests, deficiency reports, and final proposal revision requests within compressed timelines.
• Supports and maintains proposal knowledge management repositories and SharePoint libraries.
• Works effectively in a dynamic small business environment requiring flexibility, initiative, and the ability to pivot quickly to changing priorities and customer demands.

• Lead oversight of subcontractor and diverse supplier RFP requirements across all proposal opportunities
• Partner with stakeholders and subject matter experts to gather and validate all information required to meet subcontractor and diverse supplier requirements
• Complete all subcontractor and diverse supplier forms with accuracy, completeness, and full compliance
• Build and sustain strong relationships with key proposal stakeholders, serving as the Proposal team’s primary point of contact for subcontractor and diverse supplier requirements
• Direct the proposal workplan to ensure full alignment with project requirements, deliverables, and compliance expectations
• Analyze RFPs, attachments, and amendments to identify and capture all direct, derived, and implied requirements
• Lead the end-to-end proposal development process through final submission, ensuring quality, alignment, and on-time delivery
• Plan, schedule, and facilitate color team reviews to strengthen quality, alignment, and overall proposal readiness
• Lead internal meetings and training, tailoring content to engage stakeholders, resolve issues, mitigate risk, and drive timely decisions
• Establish standards, define processes, and equip team members with the guidance and training needed to execute their roles effectively
• Develop and enforce proposal timelines and schedules, ensuring disciplined execution and strict adherence to deadlines
• Tailor proposal calendars and processes to each RFP while preserving process integrity and proactively addressing stakeholder needs and potential risks
• Ability to adapt to rapidly changing priorities and develop creative, effective solutions

Medicaid Proposal Director

• Independently manage smaller proposals/renewals (typically up to $85,000 USD annual contract value)
• Review RFP documents for compliance requirements and flag risks
• Use Salesforce to delegate tasks to Contracts/Legal and acquire technical solution support
• Compile qualification materials, graphics, and layouts to align with brand standards
• Ensure delivered proposals are compliant and responsive to the agency's needs
• Draft and/or edit sections of proposals, marketing content, and qualification materials
• Use Loopio to review and edit responses to technical questionnaires
• Demonstrate clarity, accuracy, and persuasiveness in written contributions
• Use proposal automation/content management tools to automate portions of the response process

• Leading the development, coordination, and successful submission of proposals and qualification packages across all service areas.
• Coordinating with internal staff and external collaborators to ensure timely, high-quality contributions, reviews, and approvals.
• Ensuring compliance with RFP requirements and client instructions with high pressure deadlines.
• Compiling evidence of experience, project descriptions, resumes, documents, and other assets from multiple information sources.
• Contributing proposal writing, editing, and document flow to ensure consistency in messaging, tone, and brand consistency.
• Advising staff on revisions or additions that increase the competitiveness of proposals.
• Managing geographically disparate teams.
• Completing government forms, client questionnaires and qualifying statements on behalf of the organization.
• Coordinating proposal layouts, graphics, tables, and visual presentation materials, including collaborating with internal or external graphic designers as needed.
• Editing, maintaining, and improving existing business development materials that highlight the firm's expertise, experience, and innovation across all service areas and technologies.
• Developing new business development materials for strategically important services areas and technologies.
• Maintaining a library/database of project descriptions, service area descriptions, other text, and multimedia assets useful for proposals and business development ends.
• Maintaining accurate proposal status reports in CRM system.

Assistant Proposal Manager

• Proactively and autonomously manage the full proposal lifecycle, including RFx analysis, outline and compliance matrix development, team coordination, content creation, reviews, and submission, ensuring adherence to schedules, quality standards, and Detroit Defense processes.
• Analyze solicitations to determine requirements and develop compliant, strength-based proposal responses.
• Partner and collaborate with business development and capture executives, portfolio management personnel, subject matter experts, account leads, and corporate business support services to develop and generate response approaches, strategies, themes, and discriminators.
• Oversee the development and maintenance of proposal documentation (e.g., compliance matrices, outlines, assignments, schedules) using Detroit Defense tools and templates.
• Coordinate with authors to ensure clear, concise, and compliant content aligned with win strategies and Detroit Defense solutions.
• Apply storyboarding and other techniques to develop compelling, high-quality proposal content that showcases Detroit Defense's expertise aligned with government needs.
• Lead and participate in proposal reviews to ensure quality, compliance, and responsiveness, incorporating Detroit Defense best practices.
• Ensure proposal submissions comply with applicable instructions and company proposal best practices.
• Demonstrate strong leadership by guiding and motivating team members, fostering a collaborative and inclusive work environment.
• Contribute to continuous improvement of Detroit Defense's proposal process by identifying gaps, inefficiencies, and recommending enhancements.
• Participate in proposal debriefings and lessons learned sessions to gather feedback from customers and internal stakeholders.
• Track proposal status and provide regular updates to stakeholders, ensuring transparency and timely communication throughout the post-submission phase.

• Develop the GSI Sales across ASEAN in coordination with the local/region Tendering and Project Execution teams.
• Support in driving sales growth, managing client relationships, and developing sales strategies.
• Accountable for Sales Strategy Definition and Implementation, developing Customer Intimacy, Business Development, and Order Intake.
• Ensure strict application of GEV’s Ethic, Compliance, and processes.
• Overall responsibility to develop pipeline and drive margin and top-line growth for Service Opportunities related to HVDC, FACTS, and ACS.
• Build and maintain strong relationships with clients, ensuring customer satisfaction and identifying new business opportunities.
• Meet or exceed sales targets and objectives for defined country of responsibility.
• Work with the Sales & Tendering teams to prepare sales proposals, presentations, and quotes.
• Maintain accurate records of sales activities and client interactions.
• Participate in sales team meetings, training programs, and collaborative projects.
• Identify and generate new sales leads through various channels.
• Identify key opportunistic areas for synergies and collaboration between GEV and customers.

ASEAN Services Sales and Proposal Manager

• manage the proposal development center and oversee the center’s staff
• responsible for planning, organizing, facilitating, and executing IDIQ proposals
• provide direct and indirect management of the company's overall bid and proposal efforts
• ensure proposal preparation activities are timely and professional
• coordinate and guide proposal management activities and workflow
• ensure development of proposal products in accordance with RFP compliance and company business development goals
• supervise Proposal Center staff, including Proposal Managers, Proposal Analysts, and Proposal Writers

• Manage the end-to-end proposal process for responding to solicitations
• Maintain Merlin’s compliance and portal registrations with various government agencies
• Lead the proposal response process for Merlin’s submission to government and commercial solicitations
• Create a workflow and own the accountability for proposals that are well written compelling and meet all of the required deadlines
• Serve as a key member of the government team, and be a bridge to the General Managers

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Proposal Manager

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