Proposal Coordinator

Meteor Education

Proposal Coordinator overseeing the bid process for educational furnishings at Meteor Education. Compiling bids, coordinating with teams, and ensuring compliance with requirements while working remotely.

Posted 7/17/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $57,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the bid process from sourcing to submission, with strong attention to detail and effective communication skills. Proficient in utilizing project management tools and Microsoft Office applications to coordinate cross-functional teams and maintain compliance documentation.

Highest-signal resume keywords

Bid Process ManagementProject Management ToolsMicrosoft WordMicrosoft ExcelSalesforce

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bid Compliance MatricesRFP AnalysisContract ManagementAttention to DetailWorkflow ManagementEducation BidsPhysical Product BidsAd-Hoc RequestsVendor RegistrationsInsurance Certificates

Soft Skills

Effective CommunicationIndependent WorkPrioritizationTime Management

Tools & Technologies

SharePointJiraMondayAsanaClickUpIonwaveOracleBonfirePublic PurchaseARIBA

Industry Keywords

Bid SolicitationsRFPsCross-Functional CoordinationContracts CalendarContent Repository

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Review bid solicitations and RFPs and analyze requirements to create compliance matrices.
Coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
Prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
When necessary, package bids and mail to arrive prior to due date.
Maintain department content resources including our SharePoint content repository.
Maintain our contracts calendar & database to ensure timely contract renewals.
Execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

Requirements

What you’ll need

College degree or its equivalent required
1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission
Ability to work independently, manage multiple priorities, handle regular interruptions
Strong ability to prioritize and manage workflow to complete objectives in a timely manner
Ability to communicate effectively with internal team members, outside team members, suppliers, and customers
Excellent attention to detail
Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat
Experience in education bids and/or bids for physical products
Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar
Experience in Salesforce
Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

Benefits

Comp & perks

Medical insurance through Meritain/Aetna — choice of HDHP/HSA or PPO plan
Dental and Vision insurance through Guardian — 2 plan options
Low or no-cost telemedicine and mental health visits through Teladoc
Free benefits navigation and concierge service through TouchCare
Free joint & muscle care program through Hinge Health
Health Savings Account (HSA) through Fidelity with generous employer contribution ($750 individual / $1,500 family)
Flexible Spending Account (FSA) and Dependent Care FSA through WEX
401(k) through Fidelity — pre-tax and Roth options available after 1 month of service
Employer match up to 5% of earnings (after 1 year of service)
Free retirement planning consultation through Prime Capital Financial
Short Term Disability (MetLife) — employer paid
Basic Life & AD&D insurance (MetLife) — employer paid
Voluntary options: Long-Term Disability, additional Life, Accident, Critical Illness & Hospital Plans
Up to 3 weeks PTO for new employees, accrued per pay period
9 company-paid holidays
Volunteer Time Off — serve your community on company time
Parental Leave: up to 8 weeks for child bonding
Primary Caregiver Leave: up to 40 hours for ill or aging parents