Senior Proposal Manager

Calibrate North LLC.

Senior Proposal Manager managing federal proposal development efforts. Collaborating with multiple teams to ensure proposals meet all compliance and quality standards.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in federal proposal management, including the development and execution of proposal schedules, compliance matrices, and review processes. Proficient in drafting and refining proposal content while ensuring compliance and quality throughout the proposal lifecycle.

Highest-signal resume keywords

Federal Proposal ManagementProposal DevelopmentCompliance MatricesColor Team ReviewsMicrosoft Office Suite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal WritingEditingProposal SchedulingCompliance ReviewContent DevelopmentResearch and Competitive AnalysisProposal TemplatesExecutive SummariesManagement ApproachesStaffing Plans

Soft Skills

CommunicationOrganizational SkillsCollaborationFacilitation

Tools & Technologies

Microsoft Office SuiteSharePointAdobe AcrobatCollaboration Tools

Industry Keywords

Federal Acquisition ProcessesProposal ComplianceProposal QualityBusiness DevelopmentStrategic Growth Initiatives

About the role

Key responsibilities & impact

Lead proposal efforts from solicitation release through final submission.
Develop proposal schedules, compliance matrices, outlines, assignments, review plans, and production schedules.
Coordinate proposal activities across business development, capture, operations, finance, contracts, and executive leadership.
Manage proposal kickoff meetings, status reviews, color team reviews, and final production activities.
Ensure all proposal submissions are compliant, complete, and submitted on time.
Facilitate Pink, Red, Gold, and Executive Review processes.
Draft, edit, and refine proposal content including executive summaries, management approaches, staffing plans, transition plans, resumes, and past performance narratives.
Support development of win themes, discriminators, graphics, and executive messaging.
Review proposal content for clarity, consistency, compliance, and quality.
Assist with oral presentations, demonstrations, and customer-facing proposal activities as required.
Develop and maintain the proposal management processes, templates, and standard operating procedures.
Maintain the corporate proposal library, content repository, and reusable proposal assets.
Manage the company’s resume database and coordinate updates with project teams.
Maintain and enhance the corporate past performance repository.
Develop and maintain proposal schedules, checklists, compliance tools, and proposal job aids.
Identify opportunities to improve proposal quality, efficiency, and responsiveness.
Support capture managers during opportunity qualification and pursuit planning activities.
Assist with bid/no-bid reviews, opportunity assessments, and gate reviews.
Conduct research and competitive analysis to support strategic pursuits.
Support development of customer profiles, competitor profiles, and market intelligence.
Assist in developing teaming packages, capability statements, and pursuit materials.
Evaluate and implement tools that improve proposal efficiency and quality.
Support adoption of artificial intelligence and automation tools for proposal development.
Identify best practices and lessons learned from completed proposals.
Recommend process improvements that increase proposal effectiveness and win probability.
Support maintenance of capability statements, marketing collateral, qualification packages, and corporate experience materials.
Provide proposal and business development reporting to leadership as requested.
Support strategic growth initiatives and special projects.

Requirements

What you’ll need

Bachelor’s degree in English, Communications, Business, Public Administration, Marketing, or related field, or equivalent experience.
7+ years of federal proposal management experience.
Demonstrated experience managing complex federal proposals from solicitation through submission.
Strong understanding of federal acquisition processes and proposal requirements.
Exceptional writing, editing, communication, and organizational skills.
Experience facilitating color team reviews and managing proposal schedules.
Experience developing compliance matrices, outlines, proposal templates, and review packages.
Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, and collaboration tools.

Benefits

Comp & perks

Full insurance coverage including medical, dental, vision, life, and disability.
Highly competitive compensation packages
401k
Generous Paid-Time-Off
Education/Training allowances