Executive Assistant

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings, prepare agendas, and record meeting notes/action items.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Screen and manage emails, phone calls, and correspondence.
• Prepare presentations, reports, and other business documents.
• Handle confidential and sensitive information with discretion.
• Coordinate cross-functional projects and follow up on key initiatives.
• Organize executive events, team meetings, and stakeholder engagements.
• Maintain records, files, and administrative systems.
• Serve as a liaison between executives, employees, clients, and external partners.

Executive Assistant – Temporary

• Provides executive support to the CEO in a one-on-one working relationship
• Serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the CEO
• Liaison to the senior management team
• Organizes and coordinates executive outreach and external relations efforts
• Oversees special projects
• Works independently on projects from conception to completion
• Manages multiple priorities seamlessly with excellent attention to detail
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
• Demonstrates proactive approaches to problem-solving with strong decision-making capability

Executive Assistant to CEO

• Provide comprehensive administrative and organizational support to leadership within Tech Ops
• Manage complex calendars, coordinating meetings and events
• Handle domestic and international travel arrangements
• Ensure meeting readiness, manage individual expense reporting
• Support special projects as needed
• Serve as a liaison with internal and external stakeholders globally

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Virtual Executive Assistant

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense tracking.
• Prepare, edit, and organize professional documents, reports, presentations, and executive communications.
• Serve as the primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.
• Organize and maintain digital files, records, project documentation, and company databases.
• Assist in preparing meeting agendas, documenting action items, and tracking follow-ups to ensure timely completion.
• Support project coordination by monitoring priorities, deadlines, and key deliverables across business and technical initiatives.
• Collaborate with cross-functional teams including software engineers, product teams, operations, and leadership to facilitate efficient communication and workflow.
• Coordinate company events, team meetings, conferences, workshops, and client engagements.
• Assist with vendor management, software subscriptions, procurement, and administrative operations as needed.
• Conduct research, gather information, and prepare summaries to support executive decision-making.
• Help manage and prioritize incoming requests, ensuring urgent matters are addressed promptly and appropriately.
• Support the executive in maintaining focus on strategic initiatives by proactively identifying opportunities to improve processes and operational efficiency.
• Handle confidential information with a high level of professionalism, integrity, and discretion.
• Respond to and manage client requests, special projects, and ad hoc assignments with exceptional attention to detail and a solutions-oriented mindset.

Executive Assistant to the CEO

• Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)
• Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshooting
• Maintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadership
• Manage project approvals and workflows, including executive-level coordination up to MD and CEO
• Act as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewals
• Lead onboarding coordination, including scheduling, training plans, and new hire support
• Oversee operational processes including purchase orders, payments, pricing/print runs, and contributor agreements
• Support cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; work with colleagues to identify and trial new ways of working (including AI tools)

• Provides high-level, confidential administrative support to the Corporate executive suite
• Arranging meetings, scheduling travel, handling information requests, preparing reports, and drafting correspondence
• Works closely with members of the Executive team
• Completes critical aspects of deliverables with a hands-on approach
• Provides staff support to meetings
• Ability to handle projects to completion
• Undertakes special projects as requested
• Greets and welcomes visitors
• Answers multi-line phone system

Corporate Executive Assistant

• Provide all secretarial support for ROD (letters, memos, faxes)
• Coordinate and arrange conference calls and gather data and prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
• Coordinate new facility open houses
• Prepare Monthly Facility Report Calendar and follow through with facilities
• Arrange travel plans for ROD
• Proactively monitor and manage office supplies and equipment needs
• Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
• Reconcile and track expense reports
• Assist with creating presentations as requested
• Act as facility and customer liaison for ROD
• Other duties as assigned
• Attend education activities, in-services, and staff meetings
• Handle special projects on an as-needed and sometimes urgent basis
• Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
• Comply with state or federal regulations of the Injury Prevention and Safety Training Program
• Able to work overtime with little or no notice
• Able to travel when necessary

Regional Office Coordinator – Executive Assistant

• Manage complex calendars, priorities, and scheduling with a focus on maximizing executive effectiveness
• Help coordinate materials for leadership meetings, business reviews, and executive presentations
• Act as a gatekeeper and facilitator, ensuring alignment on priorities and efficient use of time
• Coordinate travel, logistics, and itineraries with precision and foresight
• Support communication flow between the VP and internal/external stakeholders
• Drive follow-ups on key initiatives, ensuring deadlines and deliverables are met
• Support supply chain leadership meetings, including agenda creation, note-taking, and action tracking
• Assist in preparing reports, dashboards, and communications for internal teams
• Coordinate cross-functional activities across supply chain, logistics, and corporate teams
• Bring structure and organization to fast-moving priorities
• Oversee day-to-day operations of the headquarters facility to ensure a safe, efficient, and professional environment
• Manage vendor relationships (maintenance, cleaning, security, etc.) and service contracts
• Coordinate office space planning, seating, and workplace experience initiatives
• Lead response efforts for facility-related issues, ensuring minimal disruption
• Support company events, meetings, and on-site experiences
• Help foster a high-performance, team-first culture within the headquarters
• Support leadership engagement activities, team events, and all-hands coordination
• Act as a connector across teams, reinforcing communication and collaboration
• Create a welcoming and professional environment for employees and visitors

Facilities & Executive Assistant

• Provide administrative partnership to two executives for complex calendar management, planning, arranging domestic and international travel, and creating expense reports
• Provide calendar support to the aligned leaders and partner closely with the team to align on operating rhythm and cadences
• Plan and coordinate events and multi-day meetings including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
• Partner with other EAs to coordinate and manage tradeoffs and prioritization
• Maintain email aliases, distribution lists and shared directories
• Support contract execution and ensure department bills are paid promptly and manage departmental purchases
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
• Manage complex calendars, priorities, and logistics with a focus on optimizing executive time
• Anticipate needs and proactively solve problems before they arise
• Act as a liaison across teams, ensuring clear communication and follow-through
• Own end-to-end management of team meetings and leadership forums: Build and distribute agendas, solicit input and materials from stakeholders, ensure meetings are well-structured and run on time, capture high-quality notes, decisions, and action items
• Follow up on action items to ensure accountability and progress
• Create clear, polished presentations (e.g., team meetings, town halls, leadership updates)
• Synthesize information into concise summaries and materials
• Support internal communications and messaging as needed

See all jobs on JobTailor

Executive Assistant – Temporary

Executive Assistant to CEO

Executive Assistant

Virtual Executive Assistant

Executive Assistant to the CEO

Executive Assistant

Corporate Executive Assistant

Regional Office Coordinator – Executive Assistant

Facilities & Executive Assistant

Executive Assistant