Executive Assistant

• Provides executive administrative support to several senior Executives within the leadership team of the Health Division
• Manages calendar and email requests to ensure timely attention and responses with appropriate urgency based on an understanding of priorities
• Professionally responds to requests for meetings, as appropriate, using discretion and judgment, processes requests, takes messages, and delegates to appropriate party in a timely and effective manner to maintain a high level of productivity and confidentiality
• Manages all logistics and prepares agendas for internal and external meetings, partnering with staff and vendors for onsite meetings for smooth end-to-end execution
• Obtains quality and timely briefing materials as needed, including research and intelligence; demonstrates knowledge of underlying issues and objectives, as applicable
• Ensures that Executives receive all materials prior to meetings to facilitate efficient review and use of Division Executives’ time
• Manages schedule to allow for sufficient time to read, analyze, and respond to short and long-term strategic work.
• Assists in special projects and supports coordination of PowerPoint presentations for strategy/market segments and mergers and acquisitions and other leader presentations including internal communications, Monthly Division and annual Strategy meetings and other corporate meetings and events
• Supports other Executive direct reports in their initiatives, as needed and requested including attendance at regular team meetings and helping with adherence to deadlines
• Manages all travel arrangements and ground logistics for the Division Executives with a focus on balancing travel dates with the need for cost-efficient and seamless travel within appropriate corporate guidelines
• Prepares and processes employee recognition awards, monthly expense reports, and regular time off tracking for Division Executives and reviews and supports related administration tied to direct reports
• Manages all outside vendor set up, billing, codes for payment, and ensures proper systems processing and adherence to budget
• Maintains paper and electronic files for Division Executives; complies with records retention policies and organizes files such that records can be retrieved efficiently
• May provide mutual coverage for divisional Executive Assistants during peak times or vacations.

Senior Executive Assistant

• Provide administrative support to executive leaders, including scheduling meetings, managing complex calendars, expenses, and corresponding travel arrangements
• Manage and track expenses, invoices, and budget for the executive team
• Maintain confidential and sensitive information with the utmost discretion and professionalism
• Plan and prepare communications with skill, tact, and discernment to accomplish the objectives of the communication for the executive
• Prioritize and manage multiple tasks and deadlines in a fast-paced environment
• Proactively identify and resolve any administrative issues or challenges to ensure smooth operations
• Collaborate with other administrative assistants and team members to support company-wide initiatives
• Uphold and promote NAP policies and values in all interactions and tasks
• Continuously seek ways to improve and streamline administrative processes and procedures
• Serve as a positive and professional representative of the company to external stakeholders
• Assist with preparing and editing various documents, presentations, and reports
• Collaborate closely with other administrators, business leaders and global colleagues
• Function autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects
• May lead cross functional projects for the company
• Perform other clerical / administrative and support duties as needed

• Provide executive-level administrative support to the Head of Future Growth
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts
• Coordinate internal and external meetings, leadership forums, offsites, and special events
• Prepare meeting materials, presentations, and other business-related documents
• Handle confidential and sensitive information with professionalism and discretion
• Support two members of the leadership team with calendar management, travel coordination, and expense reporting
• Coordinate domestic travel arrangements and related logistics
• Process executive expenses and purchase requests in accordance with company policies
• Maintain distribution lists, team communications, and organizational updates
• Provide administrative support to members of the Future Growth and Sales organizations, as needed
• Participate in special projects and initiatives while helping improve administrative and operational processes

Executive Assistant – Future Growth

• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours.
• Coordinate Mailchimp newsletter content and manage the ongoing email list.
• Manage Calendly scheduling and client rescheduling requests.
• Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call.
• Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
• Serve as the liaison between our client and her social media/content team.
• Coordinate shipping and fulfillment for Cosmic Compass game materials.

Part-Time Executive Assistant

• Provide advanced executive support to one or more senior leaders.
• Manage daily priorities, and ensure smooth administrative operations.
• Own complex, frequently changing executive calendars, including scheduling meetings across multiple teams and time zones.
• Coordinate domestic and international travel, leadership meetings, department events, and related logistics.
• Prepare, edit, format, and distribute presentations, reports, correspondence, and other executive materials.
• Support operational and administrative effectiveness by processing expenses and invoices, coordinating onboarding, and tracking deadlines and deliverables.
• Lead the onboarding of new hires and/or third party support.

• Provide advanced executive support to one or more senior leaders
• Manage daily priorities and ensure smooth administrative operations
• Own complex, frequently changing executive calendars
• Coordinate domestic and international travel, leadership meetings, department events, and related logistics
• Prepare, edit, format, and distribute presentations, reports, correspondence, and other executive materials
• Support operational and administrative effectiveness by processing expenses and invoices, coordinating onboarding and team communications, tracking deadlines and deliverables

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.
• Serve as a strategic gatekeeper for the VP’s time, using judgment to appropriately sequence, prioritize, and resolve competing demands.
• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.
• Anticipate needs and resolve issues independently to support effective executive decision-making.
• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.
• Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.
• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.
• Act as a key liaison between the Global RE, FM & Corporate Operations team and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

Executive Admin

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate.
• Outreach members who are more chronically ill based on historical and suspected health information.
• Engage members who have a lower probability of seeing their PCP.
• Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider.
• Cross-train into urgent care and/or virtual primary care service line
• Interact with members virtually, including virtual assessment, diagnosis and treatment.
• Compliance with all applicable laws and regulations
• Other duties as assigned

Nurse Practitioner – Virtual Health Assessment Team

• Provide direct administrative support to the General Manager and station leadership, including scheduling, expense reports, purchase orders, planning coordination, and related executive support activities.
• Support department leadership teams with scheduling, meeting preparation, conference calls, and administrative coordination.
• Process Expense Reports as General Manager delegate.
• Schedule appointments and maintain and update appointment calendars.
• Coordinate all station travel bookings and travel arrangements.
• Schedule and coordinate New Hire Orientation meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Handle information requests and prepare correspondence and related business documentation.
• Maintain strict confidentiality, professionalism, and ethical standards at all times.
• Serve as Lead Buyer for all administration, breakroom, janitorial, and sales-related purchasing through Oracle Fusion procurement systems.
• Manage the full purchasing lifecycle, including: -Receiving and evaluating purchase requests - Onboarding vendors - Creating Purchase Requisitions - Processing invoices - Troubleshooting procurement issues - Responding to supplier inquiries - Reconciling invoices and coordinating with vendors and departments to ensure timely accounts payable processing.
• Serve as Mailroom Coordinator for station operations.
• Receive and review incoming station mail and determine appropriate routing and action, including: - Bank deposits/check processing - HR documentation - Legal correspondence - Invoice processing -Distribution to station personnel.
• Handle receptionist and office assistant responsibilities, including answering telephones, directing calls, and relaying messages.
• Order and maintain office and operational supplies.
• Organize, establish, and maintain business and operational files.
• Maintain monthly and quarterly compliance records.
• Perform general administrative support duties including scanning, photocopying, faxing, filing, and document management.
• Prepare and coordinate Quarterly Public Affairs FCC Reports.
• Coordinate Quarterly GM Checklist reporting to Legal and Corporate departments.
• Maintain station Public File records both onsite and in cloud-based systems.
• Support station compliance documentation and administrative recordkeeping requirements.
• Coordinate talent appearances from initial request through event completion.
• Compile and prepare bi-weekly viewer message reports for the General Manager and Vice President of Programming.
• Serve as an administrative liaison supporting external communication workflows and community-facing coordination.
• Serve as liaison with MRI regarding music usage and reporting for on-air programming.
• Maintain copied records of News Producer Cue Sheet submissions to MRI.
• Respond to MRI inquiries regarding: - Missing cue sheets - Unknown program source identification - Local, network, or syndicated program clarification.
• Coordinate with News and Programming teams to obtain required information and ensure timely reporting back to MRI.

Office Coordinator, Executive Assistant

• This job provides professional, administrative, and secretarial support to the leadership team;
• Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes.
• Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate.
• Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Executive Assistant – Digestive Health

• Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO, managing correspondence, inquiries, and high-level communications with discretion and professionalism
• Strategically manage the CEO's calendar by scheduling meetings, prioritizing engagements, and proactively identifying potential conflicts to optimize the executive's time and effectiveness
• Coordinate Executive Leadership Team meetings, including developing agendas, preparing and distributing documents, recording minutes, and tracking follow-up on action items
• Facilitate executive-level meetings such as leadership team sessions, off-site retreats, and strategic planning discussions by managing logistics, materials, and technology support
• Plan and coordinate domestic and international travel arrangements, including building detailed itineraries, managing visa applications, arranging transportation, and securing accommodations
• Organize, edit, and proofread executive communications, speeches, presentations, and reports to ensure clarity, accuracy, and alignment with SAE International's strategic objectives
• Safeguard sensitive and confidential information by exercising the highest level of discretion and sound judgment in all interactions and document handling
• Cultivate and manage relationships with key external partners, stakeholders, and board members to support strategic initiatives and advance organizational goals
• Oversee budget management for the executive office, including processing expenses, tracking expenditures, and ensuring compliance with established financial policies and procedures
• Support key governance functions and act as a partner and backup to governance personnel as needed, ensuring continuity of critical board and organizational processes
• Collaborate with executive assistants across the organization to ensure alignment and coordination of priorities, initiatives, and cross-functional activities
• Provide mentorship and lead best practices across executive assistants for the enterprise
• Lead or contribute to special projects and initiatives as assigned by the CEO, applying effective project coordination skills to deliver results on time and within scope

Executive Assistant, CEO

• Responsible for nursing unit communication
• Functions include serving as a receptionist
• Maintaining patient records
• Transcribing and communicating physician orders
• Maintaining order at the nursing station
• Performs other related duties as assigned or requested

Hospital Unit Secretary – FT Days

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings, prepare agendas, and record meeting notes/action items.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Screen and manage emails, phone calls, and correspondence.
• Prepare presentations, reports, and other business documents.
• Handle confidential and sensitive information with discretion.
• Coordinate cross-functional projects and follow up on key initiatives.
• Organize executive events, team meetings, and stakeholder engagements.
• Maintain records, files, and administrative systems.
• Serve as a liaison between executives, employees, clients, and external partners.

Executive Assistant – Temporary

• Provides executive support to the CEO in a one-on-one working relationship
• Serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the CEO
• Liaison to the senior management team
• Organizes and coordinates executive outreach and external relations efforts
• Oversees special projects
• Works independently on projects from conception to completion
• Manages multiple priorities seamlessly with excellent attention to detail
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings
• Demonstrates proactive approaches to problem-solving with strong decision-making capability

Executive Assistant to CEO

• Provide comprehensive administrative and organizational support to leadership within Tech Ops
• Manage complex calendars, coordinating meetings and events
• Handle domestic and international travel arrangements
• Ensure meeting readiness, manage individual expense reporting
• Support special projects as needed
• Serve as a liaison with internal and external stakeholders globally

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Virtual Executive Assistant

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense tracking.
• Prepare, edit, and organize professional documents, reports, presentations, and executive communications.
• Serve as the primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.
• Organize and maintain digital files, records, project documentation, and company databases.
• Assist in preparing meeting agendas, documenting action items, and tracking follow-ups to ensure timely completion.
• Support project coordination by monitoring priorities, deadlines, and key deliverables across business and technical initiatives.
• Collaborate with cross-functional teams including software engineers, product teams, operations, and leadership to facilitate efficient communication and workflow.
• Coordinate company events, team meetings, conferences, workshops, and client engagements.
• Assist with vendor management, software subscriptions, procurement, and administrative operations as needed.
• Conduct research, gather information, and prepare summaries to support executive decision-making.
• Help manage and prioritize incoming requests, ensuring urgent matters are addressed promptly and appropriately.
• Support the executive in maintaining focus on strategic initiatives by proactively identifying opportunities to improve processes and operational efficiency.
• Handle confidential information with a high level of professionalism, integrity, and discretion.
• Respond to and manage client requests, special projects, and ad hoc assignments with exceptional attention to detail and a solutions-oriented mindset.

Executive Assistant jobs in Pennsylvania

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Senior Executive Assistant

Executive Assistant

Executive Assistant – Future Growth

Part-Time Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Executive Assistant

Chief Executive Assistant

Executive Admin

Nurse Practitioner – Virtual Health Assessment Team

Office Coordinator, Executive Assistant

Executive Assistant – Digestive Health

Executive Assistant, CEO

Hospital Unit Secretary – FT Days

Executive Assistant – Temporary

Executive Assistant to CEO

Executive Assistant

Virtual Executive Assistant

Executive Assistant to the CEO