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Executive Assistant – Temporary
URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly)Executive Assistant providing high-level administrative support to Chief Sourcing & GTC Officer at URBN in Philadelphia. Managing schedules, communications, travel arrangements, and confidential information.
About the role
Key responsibilities & impact- Manage executive calendars, appointments, and scheduling.
- Coordinate meetings, prepare agendas, and record meeting notes/action items.
- Arrange domestic and international travel, including itineraries and expense reporting.
- Screen and manage emails, phone calls, and correspondence.
- Prepare presentations, reports, and other business documents.
- Handle confidential and sensitive information with discretion.
- Coordinate cross-functional projects and follow up on key initiatives.
- Organize executive events, team meetings, and stakeholder engagements.
- Maintain records, files, and administrative systems.
- Serve as a liaison between executives, employees, clients, and external partners.
Requirements
What you’ll need- Bachelor's degree or equivalent experience preferred.
- 3+ years of executive or senior administrative support experience.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Strong problem-solving and decision-making skills.
- Attention to detail and accuracy.
- Ability to work independently and proactively anticipate executive needs.
Benefits
Comp & perks- medical
- dental
- vision
- PTO
- generous employee discounts
- retirement savings and much more!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingpreparing presentationsreport writingexpense reportingrecord keepingproject coordinationagenda preparationmeeting notesconfidential information handling
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationprofessionalismdiscretionproblem-solvingdecision-makingattention to detailproactive anticipation
Certifications
Bachelor's degree