Executive Assistant, CEO

SAE International

Executive Assistant providing high-level strategic administrative support to the CEO at SAE International. Responsible for managing communications, coordinating activities, and mentoring other executive assistants.

Posted 6/19/2026full-timeWarrendale • Pennsylvania • 🇺🇸 United StatesSeniorLeadWebsite

About the role

Key responsibilities & impact

Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO, managing correspondence, inquiries, and high-level communications with discretion and professionalism
Strategically manage the CEO's calendar by scheduling meetings, prioritizing engagements, and proactively identifying potential conflicts to optimize the executive's time and effectiveness
Coordinate Executive Leadership Team meetings, including developing agendas, preparing and distributing documents, recording minutes, and tracking follow-up on action items
Facilitate executive-level meetings such as leadership team sessions, off-site retreats, and strategic planning discussions by managing logistics, materials, and technology support
Plan and coordinate domestic and international travel arrangements, including building detailed itineraries, managing visa applications, arranging transportation, and securing accommodations
Organize, edit, and proofread executive communications, speeches, presentations, and reports to ensure clarity, accuracy, and alignment with SAE International's strategic objectives
Safeguard sensitive and confidential information by exercising the highest level of discretion and sound judgment in all interactions and document handling
Cultivate and manage relationships with key external partners, stakeholders, and board members to support strategic initiatives and advance organizational goals
Oversee budget management for the executive office, including processing expenses, tracking expenditures, and ensuring compliance with established financial policies and procedures
Support key governance functions and act as a partner and backup to governance personnel as needed, ensuring continuity of critical board and organizational processes
Collaborate with executive assistants across the organization to ensure alignment and coordination of priorities, initiatives, and cross-functional activities
Provide mentorship and lead best practices across executive assistants for the enterprise
Lead or contribute to special projects and initiatives as assigned by the CEO, applying effective project coordination skills to deliver results on time and within scope

Requirements

What you’ll need

Associate's degree required, or an equivalent combination of education and relevant professional experience
A minimum of 8 years of experience providing direct administrative support to C-suite executives in a dynamic, high-responsibility environment
Exceptional organizational, problem-solving, and multitasking abilities with strong attention to detail and the capacity to manage competing priorities effectively
Excellent verbal and written communication skills, with the ability to interact effectively and professionally at all levels of the organization
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Zoom, Microsoft Teams, and project management platforms
Proven ability to manage confidential and sensitive information with discretion and professionalism at all times
Strong interpersonal skills with the ability to build and maintain collaborative relationships across diverse stakeholders, including board members, executives, and external partners
A high level of initiative, adaptability, and the demonstrated ability to work independently while supporting the CEO's dynamic and evolving priorities.

Benefits

Comp & perks

Reasonable Accommodation available for qualified individuals with disabilities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportbudget managementproject coordinationcalendar managementtravel arrangementsdocument editingproofreadingagenda developmentminutes recordingconfidential information management

Soft Skills

organizational skillsproblem-solvingmultitaskingattention to detailverbal communicationwritten communicationinterpersonal skillsinitiativeadaptabilityprofessionalism

Certifications

Associate's degree