Senior Executive Assistant

Wolters Kluwer

Senior Executive Assistant providing administrative support to senior Executives in Health Division. Managing logistics, schedules, and special projects for effective leadership operations.

Posted 7/17/2026full-timePhiladelphia • New York, Pennsylvania • 🇺🇸 United StatesSenior💰 $68,900 - $118,050 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive administrative support capabilities, including calendar management, meeting logistics, and travel coordination, while maintaining confidentiality and adhering to corporate guidelines. Proficient in Microsoft Office Suite and experienced in managing information in a large, matrixed environment.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementMicrosoft Office Suite ProficiencyProject Support Best PracticesTime Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting LogisticsTravel CoordinationProject SupportInformation Management

Soft Skills

Organizational SkillsDiscretion and JudgmentCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Industry Keywords

Executive AssistantGlobal CorporationProfessional ServicesMatrixed Environment

About the role

Key responsibilities & impact

Provides executive administrative support to several senior Executives within the leadership team of the Health Division
Manages calendar and email requests to ensure timely attention and responses with appropriate urgency based on an understanding of priorities
Professionally responds to requests for meetings, as appropriate, using discretion and judgment, processes requests, takes messages, and delegates to appropriate party in a timely and effective manner to maintain a high level of productivity and confidentiality
Manages all logistics and prepares agendas for internal and external meetings, partnering with staff and vendors for onsite meetings for smooth end-to-end execution
Obtains quality and timely briefing materials as needed, including research and intelligence; demonstrates knowledge of underlying issues and objectives, as applicable
Ensures that Executives receive all materials prior to meetings to facilitate efficient review and use of Division Executives’ time
Manages schedule to allow for sufficient time to read, analyze, and respond to short and long-term strategic work.
Assists in special projects and supports coordination of PowerPoint presentations for strategy/market segments and mergers and acquisitions and other leader presentations including internal communications, Monthly Division and annual Strategy meetings and other corporate meetings and events
Supports other Executive direct reports in their initiatives, as needed and requested including attendance at regular team meetings and helping with adherence to deadlines
Manages all travel arrangements and ground logistics for the Division Executives with a focus on balancing travel dates with the need for cost-efficient and seamless travel within appropriate corporate guidelines
Prepares and processes employee recognition awards, monthly expense reports, and regular time off tracking for Division Executives and reviews and supports related administration tied to direct reports
Manages all outside vendor set up, billing, codes for payment, and ensures proper systems processing and adherence to budget
Maintains paper and electronic files for Division Executives; complies with records retention policies and organizes files such that records can be retrieved efficiently
May provide mutual coverage for divisional Executive Assistants during peak times or vacations.

Requirements

What you’ll need

High School Degree required; College degree or higher education courses are a plus
5+ years experience as an Executive Assistant to levels VP and above in a global corporation or other professional services organization working across multiple time zones
Experience in learning new technologies and managing large volumes of information, distribution lists
Experience with project support “best practices & disciplines”
Demonstrated experience requiring excellent planning, organizational and time management skills
High proficiency in Microsoft Office suite including Outlook, Teams, Word, Excel and PowerPoint
Experience in a large, matrixed environment, a huge plus.

Benefits

Comp & perks

Medical, Dental, & Vision Plans
401(k)
FSA/HSA
Commuter Benefits
Tuition Assistance Plan
Vacation and Sick Time
Paid Parental Leave