Executive Assistant

• Provide high-level support to our CEO and C-suite team
• Ensure seamless coordination of schedules, meetings, and communications
• Play a pivotal role in maintaining executive focus and organizational flow
• Manage sensitive information and facilitate key events and initiatives
• Keep the CEO apprised of time-sensitive and priority issues
• Complete a variety of special projects, including preparing presentations, reports, and agenda materials
• Respond to and help prioritize meeting invitations, phone calls, messages, and other information flowing to the executive(s)
• Prepare, reconcile, and submit expense reports for C-suite members
• Draft, review, and send communications on behalf of the CEO and other C-suite members

• Provide administrative support, including directing incoming calls and visitors, scheduling meetings and conference calls
• Proactively managing emails and calendars, arranging travel, managing and prioritizing phone messages and correspondence, and processing expenses
• Provide leverage for executives by following up where appropriate on calls, emails, etc
• Manage logistics for internal and external meetings
• Follow up on contacts made by executives and support the cultivation of ongoing relationships
• Support executives in preparing for presentations, speeches, press events, and general meetings
• Demonstrate independent judgement and move activities/efforts forward on your own when possible

• Define, own, and evolve the AI product roadmap for healthcare claims solutions—spanning claims adjudication automation, claims adjustment, payment integrity, COB/subrogation, provider issue resolution, and FWA detection.
• Translate complex claims operational challenges into AI-first product strategies with clear business cases, ROI frameworks, and measurable KPIs (e.g., auto-adjudication rate, denial accuracy, overpayment recovery yield).
• Drive solutions from ideation → POC → MVP → production scale, using agile execution and business-centric prioritization.
• Maintain a competitive landscape matrix and continuously benchmark against market players (Optum/Change Healthcare, Cotiviti, Cognizant TriZetto, HealthEdge, Conduent, etc.) to inform differentiation strategy.
• Partner with sales, finance, and leadership to determine pricing, packaging, and go-to-market approach (managed services, SaaS, outcome-based/gainshare models).
• Drive the transition from traditional rules-engine claims processing to AI-augmented adjudication—automating claim edits, benefit configuration interpretation, provider contract parsing, and payment rule application.
• Apply deep knowledge of end-to-end claims operations—claim intake, edits, adjudication, pricing, payment, adjustment, appeals, grievances, provider disputes, and overpayment recovery—to identify high-impact AI use cases.
• Embed AI solutions into core claims platforms and systems (QNXT, Facets, Amisys, HealthRules Payer, CSC/DXC, etc.) through platform-agnostic integration and API-first design.

Senior Assistant Vice President – Healthcare Claims AI, Technical Product Leader

• Provide administrative support to multiple senior Managing Directors
• Manage calendars and contacts
• Answer phones, route calls, and take messages
• Monitor project status and compile updates for senior leadership
• Book domestic and international travel
• Process billable time entries
• Create and process expense reports
• Create and format documents in Word, Excel, PowerPoint, and Acrobat
• Complete conflict and sanctions checks
• Organize documents for use with clients, judges, and/or opposing counsel
• Maintain accurate contact lists in Salesforce and support client intake
• Create and manage records in Salesforce
• Draft engagement letters and track their execution
• Support case management tasks for the team
• Prepare weekly reports of active matters and accounts receivable
• Collaborate with Finance and Business Development personnel on reports and client events

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO
• Act as a point of contact for internal team, clients, and external partners
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets
• Attends leadership meetings and electronically records meetings
• Prepares actions and motions into minutes for approval at next meeting
• Types correspondence and reports; drafts correspondence from rough notes
• Maintains confidential and administrative files
• Prepares extensive domestic and international travel arrangements;
• Attend and participate in company meetings, shows/events, as on-site support, and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and vendors

• Provide day-to-day support to executive leaders, including managing calendars, scheduling meetings, and helping leaders stay focused on top priorities
• Coordinate internal and external meetings, prepare agendas and materials, and track follow-up items so work continues after meetings end
• Arrange travel, complete expense reports, and support purchase requests in a timely and accurate way
• Draft, format, and review emails, letters, reports, presentations, and other materials with strong attention to detail
• Support Board and committee work by managing activities related to Board governance meetings, preparing materials, coordinating logistics, and keeping information organized and ready
• Serve as a helpful point of contact for staff, vendors, and external partners, and ensure communication is professional, timely, and clear
• Help manage office operations, including supplies, mail, vendor coordination, and general workplace needs
• Maintain accurate files, records, and documents while handling sensitive information with care and confidentiality
• Plan and support events, off-sites, team meetings, and other special activities that bring people together and support the work of the organization
• Look for ways to improve workflows, solve problems, and build systems that help the executive team and the broader organization work more effectively

• Supports the Chief Legal Officer/General Counsel and provides administrative help to the Legal Department.
• Responsible for handling complex and confidential information daily.
• Answers requests for legal documents and maintains departmental files.
• Coordinates meetings & maintains managers' schedules.
• Preparation of Board books and may take minutes as needed.
• Controls operational aspects of the department including routing the daily mail and office supplies.
• Documents proofreading, drafting, and editing in various software mediums.

Executive Assistant, Legal

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Virtual Executive Assistant

• Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive
• Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately
• Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency
• Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff
• Summarize only critical information and updates that Linda actually needs to know
• Track client requests, project progress, equipment/orders, pending fixes, and follow-ups
• Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates
• Escalate concerns and issues only when necessary
• Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention
• Help protect the executive’s time through critical thinking, organization, and proactive decision-making

Executive Assistant – Part Time

• Provide high-level support across multiple businesses.
• Conduct outbound calls and generate leads.
• Assist with collections and payment follow-ups.
• Support eBay and online marketplace activities.
• Prepare reports and assist with daily business operations.
• Organize and manage tasks and assignments.
• Post advertisements on online platforms.
• Communicate professionally with customers regarding outstanding balances.

Sales Executive Assistant

• Provide a wide range of efficient and effective professional and value adding executive and administrative support and service to senior members of the 17Capital London team.
• Extensive diary management for all meetings and travel (including international)
• Arrange all internal and external business meetings including applicable client, supplier and third-party events and meetings, business lunches, team away days etc
• Responsibility for event coordination such as logistics, liaising with external providers, technology, catering, communications, agendas, supporting documents, notes and follow ups as required
• Meet and greet clients and external visitors as and when required
• Responsible for logging all data (meetings, calls) in the CRM system and for maintaining consistent data accuracy.
• Organise all aspects of travel & itinerary arrangements for when the senior executives travel
• Co-ordinate visa requirements/foreign currency
• Regular liaison and develop relationships with clients and their executive support as appropriate to ease diary management, e.g. relationships with recruiters, suppliers, clients, third parties
• Expense management, retaining paperwork and processing credit card statements and receipts
• Secondary support to cover other EA’s as and when required
• Working with the senior executive’s direct reports, arranging meetings as directed and approving holiday and absence requests when submitted
• Support event management of Company events as and when required

• Own and manage the CEO’s calendar, ensuring time is allocated effectively against company priorities
• Coordinate internal and external meetings, including leadership meetings, customer meetings, investor meetings, and board-related activities
• Manage complex travel planning, logistics, and itineraries
• Act as a gatekeeper and facilitator, helping prioritize inbound requests and communications
• Prepare meeting agendas, briefing materials, notes, and follow-up actions
• Track action items and ensure important commitments are executed on time
• Coordinate leadership offsites, team events, and executive meetings
• Build and maintain systems that improve organization, communication, and operational efficiency
• Manage sensitive and confidential information with absolute discretion
• Serve as a trusted operational partner to the CEO and leadership team
• Leverage AI and automation tools to improve productivity, organization, and workflow management

• providing diverse and confidential administrative support
• extensive calendar management
• supporting management with administrative tasks
• coordinating internal and external meetings
• processing expenses and travel arrangements
• engaging in high-level client contact
• preparing meeting agendas and minutes
• liaising with outside groups to coordinate Market Visits or events

Executive Assistant – Corporate Communications

• Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritisation of meetings, and coordination across multiple time zones.
• Handle travel arrangements, both domestic and international, and handle related logistics such as itineraries and expenses
• Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning
• Coordinate and facilitate Marketing & CX rituals and attend Org/team meetings as needed, taking and circulating notes/actions, tracking follow-ups, and ensuring actions are completed
• Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed
• Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross-functional sessions) by handling invites, agendas, materials, and logistics
• Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave
• Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs
• Act as the main point of contact and coordinator for visitors to the New York office and also NY/US team visits to London
• Partnering closely with the Internal Comms team, supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered - and consistent with the London team experience
• Cultivate an engaging and dynamic environment & culture for NY office employees (including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance.)

Senior Executive Assistant

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

• Provide day-to-day administrative support to multiple C-suite executives, managing complex global calendars, international travel, and cross-time-zone meeting coordination
• Serve as a gatekeeper and primary point of contact, ensuring executives' time is protected and focused on top priorities
• Prepare agendas, presentations, briefing materials, and follow-up notes for meetings with internal teams, the board of directors, and global partners
• Coordinate across internal departments and international stakeholders to support executive initiatives
• Track action items and deadlines, ensuring timely completion and clear communication of deliverables across regions
• Assist with expense reporting, invoice processing, and other operational tasks
• Support special projects, events, and strategic initiatives with both local and global impact
• Maintain discretion and confidentiality in all matters

• Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.
• Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.
• Schedule internal and external meetings, including with agents and external legal teams.
• Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
• Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
• Assist BA team by updating internal deal trackers, and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.
• Research and prepare materials and charts for specific projects, including drafting letters.
• Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.
• Prepare and track expense reports.
• Coordinate IT setup and logistics for meetings and team events.
• Assist with department initiatives and cross-functional projects.

Executive Assistant, Business Affairs

• Provides executive administrative support services
• Scheduling coordination, document preparation and distribution
• Coordinates meetings and makes travel arrangements
• Resolves complex inquiries and ensures smooth office operations
• Monitors status of delegated items to ensure closure

• Provide an efficient and professional administrative support service to fee earners
• Complex calendar management and proactive diary management
• Document production including preparing correspondence and amending documents
• Support fee earners in adhering to the firm’s risk and compliance

• Manage fast-changing calendars with precision across four senior leaders, making sure priorities are protected and no detail is overlooked.
• Be a trusted, critical partner in the success of the CX org by staying ahead of what each leader needs — proactively removing friction and helping them make the most of their time.
• Act as the go-to point of contact for internal and external partners across Growth Strategy, Services, and Support, ensuring communication is always clear and timely.
• Support our Growth Strategists (CSMs) in booking executive 1:1s with our internal leaders and customers — acting as a reliable, professional point of coordination that makes every touchpoint feel seamless.
• Follow up on action items and commitments, making sure nothing falls through the cracks and keeping leaders accountable to their priorities.
• Plan and execute CX team events, offsites, and dinners — from the big-picture logistics to the small touches that make them memorable.
• Coordinate travel seamlessly: flights, hotels, itineraries, and everything in between.
• Help unite a cross-functional team by serving as a go-to resource across Growth Strategy, Services, and Support — facilitating communication and jumping in with coordination support wherever needed.

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