Executive Assistant

• Manage complex calendars, including scheduling meetings and appointments for the ELT members, optimizing their time and priorities
• Meeting support as needed, e.g. prepare and distribute meeting agendas and materials, and follow up on action items to ensure timely completion
• Serve as point of contact for internal and external stakeholders who need to meet with the ELT, demonstrating professionalism and diplomacy in all interactions
• Conduct research for meeting preparation such as preparing bios of meeting participants
• Minimal travel arrangement coordination but when it is needed it will, include flights, accommodations, and transportation, ensuring seamless logistics when traveling
• Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times
• Anticipate the needs of the ELT and proactively identify opportunities to streamline processes and improve efficiency
• Coordinate logistics for ELT & departmental offsite meetings and special events, including venues, catering, materials, and setup
• Partner with partner EA to organize company events, meetings, team-building activities, and other social functions to enhance team morale and collaboration
• Assist with ad hoc administrative tasks, office management tasks and special projects as assigned by the ELT, demonstrating flexibility and adaptability to changing priorities

Senior Executive Assistant

• Serve as the primary strategic support partner to the Senior General Counsel
• Provide proactive, executive-level support including complex calendar management and travel coordination
• Draft and manage executive correspondence, prepare briefing materials, and track action items
• Process and reconcile expenses
• Maintain department templates, forms, and document repositories
• Coordinate outside counsel billing and vendor administration
• Engage with technology and AI tools to improve productivity

• Provides executive administrative support to several senior Executives within the leadership team of the Health Division
• Manages calendar and email requests to ensure timely attention and responses with appropriate urgency based on an understanding of priorities
• Professionally responds to requests for meetings, as appropriate, using discretion and judgment, processes requests, takes messages, and delegates to appropriate party in a timely and effective manner to maintain a high level of productivity and confidentiality
• Manages all logistics and prepares agendas for internal and external meetings, partnering with staff and vendors for onsite meetings for smooth end-to-end execution
• Obtains quality and timely briefing materials as needed, including research and intelligence; demonstrates knowledge of underlying issues and objectives, as applicable
• Ensures that Executives receive all materials prior to meetings to facilitate efficient review and use of Division Executives’ time
• Manages schedule to allow for sufficient time to read, analyze, and respond to short and long-term strategic work.
• Assists in special projects and supports coordination of PowerPoint presentations for strategy/market segments and mergers and acquisitions and other leader presentations including internal communications, Monthly Division and annual Strategy meetings and other corporate meetings and events
• Supports other Executive direct reports in their initiatives, as needed and requested including attendance at regular team meetings and helping with adherence to deadlines
• Manages all travel arrangements and ground logistics for the Division Executives with a focus on balancing travel dates with the need for cost-efficient and seamless travel within appropriate corporate guidelines
• Prepares and processes employee recognition awards, monthly expense reports, and regular time off tracking for Division Executives and reviews and supports related administration tied to direct reports
• Manages all outside vendor set up, billing, codes for payment, and ensures proper systems processing and adherence to budget
• Maintains paper and electronic files for Division Executives; complies with records retention policies and organizes files such that records can be retrieved efficiently
• May provide mutual coverage for divisional Executive Assistants during peak times or vacations.

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Monitor and manage inboxes, including drafting and responding to emails
• Prioritize communications and ensure timely follow-up
• Serve as a liaison between clients and internal/external contacts
• Prepare documents, presentations, and reports
• Handle data entry, file organization, and record maintenance
• Assist with project coordination and task tracking
• Research and book travel arrangements (flights, hotels, transportation)
• Create detailed itineraries and manage travel changes
• Coordinate virtual and in-person meetings or events
• Support day-to-day business operations
• Conduct research and compile information as needed
• Identify opportunities to improve processes and efficiency

Virtual Executive Assistant

• Support portfolio management teams in portfolio construction and implementation
• Monitor portfolio cash and holdings
• Enter equity trade orders
• Provide daily, monthly, and quarterly reporting
• Ensure portfolios align with client guidelines
• Act as point of contact between teams and partners
• Respond to ad hoc requests

Senior Portfolio Management Assistant

• Responsible for the overall management and leadership of the Assisted Living community by achieving and maintaining targeted occupancy goals
• Supervision and development of all employees
• Ensure that the services provided exceed customer needs and expectations
• Oversee day-to-day activities

Assisted Living Administrator – Executive Director

• Act as a trusted extension of the CEO, reinforcing expectations, standards, and strategic focus
• Strategically manage a complex global diary across multiple time zones
• Support the CEO in driving alignment, accountability, and delivery across the Global Leadership Team (GLT)
• Partner with the CEO to design and manage the cadence of GLT meetings
• Ensure strategic priorities are clearly articulated, tracked, and regularly reviewed
• Monitor progress against agreed objectives and proactively flag risks, delays, or interdependencies
• Follow up with GLT members to ensure actions are delivered on time and to the required standard
• Support preparation for key leadership offsites, strategy sessions, and planning cycles
• Facilitate alignment across functions by identifying overlaps, gaps, and opportunities for cross-functional collaboration
• Build trusted relationships across the organization and externally to enable seamless coordination and stakeholder alignment
• Help drive clarity around decision rights, ownership, and accountability across the leadership team.

• Executive support to the US Executive team
• Own complex calendar and scheduling management
• Plan and book travel, and handle the logistics of customer meetings
• Prepare leadership meetings (agendas, materials, follow-ups)
• Coordinate candidate visits tied to the American in office teams
• Handle day-to-day administrative operations
• Serve as the primary operational owner of the NYC office
• Manage office access, common areas, deliveries, and packages
• Host and coordinate employee, candidate, and customer visits
• Provide scheduling and logistical support for additional Paris-based executives

• Manage a complex and ever-changing calendar
• Coordinate and schedule internal and external meetings
• Arrange and manage domestic and international travel
• Serve as a primary point of contact for incoming requests and communications
• Assist with talent-related logistics and administrative needs
• Support office management functions
• Prepare presentations, reports, correspondence, and other business documents
• Process and reconcile expense reports
• Anticipate challenges and identify solutions
• Support special projects and other duties as assigned

• Own the President's complex calendar — managing and prioritizing meetings across global time zones with efficiency and judgment.
• Monitor time-sensitive emails, deadlines, and follow-up actions, ensuring nothing is missed.
• Screen calls, emails, and requests — acting as a confident gatekeeper and handling correspondence on the President's behalf where appropriate.
• Prepare thorough briefing materials, agendas, reports, and presentations ahead of all key meetings.
• Arrange full meeting support: scheduling, papers, minutes, action tracking, and follow-through.
• Proactively plan and manage all aspects of domestic and international travel — flights, visas, accommodation, ground transport, and detailed itineraries.
• Provide responsive, 24/7 support during travel to address last-minute changes or challenges.
• Anticipate logistical complexities across time zones and ensure seamless trip execution.
• Support the preparation of client-facing presentations, proposals, and materials in partnership with the commercial team.
• Coordinate client meeting logistics including venue, catering, and pre-reads.
• Liaise professionally with business partners, clients, and stakeholders on behalf of the President.
• Maintain discretion when handling commercially sensitive information and relationships.
• Plan and execute team events, offsites, and internal strategy sessions end-to-end.
• Support the organization of sales conferences and commercial leadership events, managing all logistics from concept through delivery.
• Coordinate with vendors, venues, and internal stakeholders to ensure events run on time and on budget.
• Process expenses, purchase orders, and accounting-related items on behalf of the President.
• Liaise with the Office Manager and reception team to book meeting rooms and arrange catering.
• Serve as backup support for the front desk during absences, ensuring a professional and welcoming experience for all visitors.
• Provide general administrative and project support as needed across a growing, evolving business.

• Provides clerical, receptionist and customer service on patient care units while maintaining confidentiality.
• Schedules tests and procedures with other departments.
• Completes and processes requisitions for tests, procedures and equipment.
• Obtains patient care equipment and/or supplies as requested by nurses and/or physicians.
• Participates in patient admissions, discharges and transfers, according to unit requirements.
• Updates patient care forms, e.g. patient census and diet order listing.
• Greets and receives visitors and staff in a professional manner.
• Provides courteous and accurate telephone coverage. Takes and delivers messages.
• Maintains record of patient location when off unit.
• Communicates and works effectively with other departments on patient, staff and unit related matters.
• Orders supplies/forms, assures their arrival and restocks appropriately.
• Maintains clean and orderly work environment.
• Assists with patient transport as needed.

Patient Unit Secretary

• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours.
• Coordinate Mailchimp newsletter content and manage the ongoing email list.
• Manage Calendly scheduling and client rescheduling requests.
• Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call.
• Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
• Serve as the liaison between our client and her social media/content team.
• Coordinate shipping and fulfillment for Cosmic Compass game materials.

Part-Time Executive Assistant

• Organizes and coordinates executive outreach and external relations efforts
• Composes and prepares confidential correspondence
• Arranges complex travel plans and manages calendars
• Liaises with IT and other teams to support events and meetings

• Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders.
• Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups.
• Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
• Coordinate travel as needed and prepare/submit expense reports in company systems.
• Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
• Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
• Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
• Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
• Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.

Executive Assistant II

• Provides individual, family, collateral or group psychotherapy to people with intellectual and developmental disabilities
• Conducts intakes and evaluations prior to assigning cases to other therapists
• Completes written progress notes and treatment plans contemporaneously using Electronic Health Records
• Participates in scheduled supervision
• Checks emails daily and responds to them in a timely manner
• Completes annual mandated OPWDD trainings as required by the agency
• Actively participates as a member of the Behavioral Health team

Senior Regional Supervisor

• Own and manage the CEO's calendar with a strategic lens, proactively resolving conflicts, prioritizing high-value activities, and protecting time for deep work
• Coordinate complex domestic and international travel, including detailed itineraries, contingency planning, and real-time adjustments
• Prepare the CEO for every meeting and engagement with day-ahead and week-ahead briefings, background research, and materials
• Manage expense reporting, reimbursements, and budget tracking with complete accuracy
• Serve as the primary gatekeeper for the CEO's time, exercising sound judgment on prioritization and access
• Provide scheduling support to other members of the C-suite as needed, coordinating with their assistants and calendars to ensure smooth cross-executive alignment
• Act as a partner to the CEO in streamlining decision-making and daily operations
• Assist in the preparation of high-stakes materials, including board presentations, client-facing decks, and executive communications
• Support business development and client management efforts, including research, meeting prep, and follow-up coordination
• Manage CRM (Salesforce) needs to ensure data accuracy and timely updates
• Liaise with the Board, senior leadership, investors, and external partners with professionalism and discretion
• Anticipate the CEO's needs and proactively solve problems before they escalate
• Handle highly sensitive, confidential, and proprietary information with absolute discretion
• Partner with Operations, IT, Marketing, and other teams to ensure seamless execution of CEO priorities
• Lead coordination of executive-level events, offsites, and high-profile meetings, managing logistics, vendors, and contracts end-to-end
• Serve as a resource and mentor to other administrative staff, setting the standard for executive support across the firm
• Manage ad-hoc, high-priority projects as directed by the CEO

Executive Assistant – Chief Executive Officer

• Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients
• Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks
• Process invoices, track expenses, and maintain financial records in our accounting system
• Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables
• Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data
• Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly
• Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person
• Research vendors, pricing, and solutions for business needs and present findings to leadership
• Maintain organized digital filing systems and ensure documents are easy for the team to find
• Assist with social media posting, basic content updates to the website, or other communication tasks as needed

Virtual Assistant

• Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks.
• Manages an active calendar of appointments.
• Completes expense reports.
• Arranges complex and detailed travel plans, itineraries and agendas.
• Compiles documents for meetings.
• Prepares detailed itineraries for the Executive Team, including important numbers, locations and contact names.
• Prepares monthly projected schedules for the Executive Team.
• Makes reservations and travel coordination for the Executive Team’s air travel, ground transportation, and lodging.
• Manages the complete expense reporting lifecycle for the Executive Team.
• Offers on-demand assistance with invoice processing tasks.
• Ensures that the Executive Team is provided with briefing materials for each event.
• Communicates with internal and external parties on the Executive Team’s behalf.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team.
• Prioritizes conflicting matters and handles them expeditiously.
• Maintains the confidentiality of sensitive company information.
• Works closely with the Executive Team members to keep them well informed of upcoming commitments.

• Provide Executive level administrative support including, but not limited to maintaining executive calendars, scheduling and prioritizing meetings and resolving schedule conflicts
• Type correspondence, reports, compose memos, answer/screen telephone calls for the department
• Coordinate and work with the Executive Staff to ensure smooth running of the Executive area
• Perform other administrative duties such as filing, photocopying, scanning, faxing and opening/distributing mail
• Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for Executive level review
• Serve as a liaison between executives, employees, clients, vendors, board members, and external business partners
• Provide Executives with all relevant material for meetings in advance
• Organize meeting materials/agendas for President & COO in office binders by subject matter on a timely basis
• Act as liaison between Board Members and Executive Staff; schedule board meetings and communicate pertinent information
• Compile Board Books for distribution to board members for monthly meetings
• Complete Bio Affidavits for Board Members and other Senior Staff
• Schedule and coordinate internal and external meetings, board meetings, committee meetings, and executive events
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and reconciling expense reporting
• Manage and reconcile WB Mason book of business for all departments; notify staff when deliveries are made and collect proper paperwork
• Order office supplies for Executive area
• Approve invoices in Sage / Quadient
• Reflect and keep up to date all time off on Executive team calendars for reference
• Act as contact person for EmPRO International to obtain signatures, etc. from Executive team
• Reconcile monthly TD Bank statements for CEO and President and prepare check request along with backup receipts and submit to Finance A/P
• Distribute weekly MPL newsletter via email to list of recipients
• Assist with onboarding activities and logistics for executive-level hires
• Exercise exceptional judgment in handling confidential, sensitive, and proprietary information.

• Serve as a trusted extension of the CEO
• Provide comprehensive executive support
• Steward and maintain strategic relationships on behalf of the CEO
• Anticipate the CEO’s needs, identify potential challenges, and proactively develop solutions
• Demonstrate exceptional judgment in managing competing demands
• Manage a complex schedule for CEO
• Ensure CEO is well prepared for all meetings and engagements
• Maintain a repository of CEO materials
• Track follow-up actions
• Facilitate strong communication between the CEO and senior leadership team
• Manage all aspects of the CEO’s travel
• Coordinate governance processes including board recruitment and onboarding
• Track and manage follow-through on board decisions and governance milestones
• Track and ensure progress of organizational priorities
• Support the development of speeches, presentations, and written communications

Executive Assistant jobs in New York

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Senior Executive Assistant

Executive Assistant

Senior Executive Assistant

Virtual Executive Assistant

Senior Portfolio Management Assistant

Assisted Living Administrator – Executive Director

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Patient Unit Secretary

Part-Time Executive Assistant

Executive Assistant

Executive Assistant II

Senior Regional Supervisor

Executive Assistant – Chief Executive Officer

Virtual Assistant

Executive Assistant

Senior Executive Assistant

Senior Executive Assistant