Executive Assistant II

Hearst Networks EMEA

Executive Assistant II providing administrative support for A+E teams managing schedules and logistics. Working in a hybrid model with a focus on AI tools and collaboration.

Posted 7/10/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $40 - $46 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing comprehensive administrative support, managing calendars, and coordinating logistics for meetings while leveraging AI tools to enhance workflow efficiency. Proven ability to maintain discretion and manage multiple tasks in a corporate environment.

Highest-signal resume keywords

Microsoft Office ProficiencyCalendar ManagementMeeting CoordinationProcess Improvement ImplementationAI Tool Utilization

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementExpense ReportingDocument DraftingResearchReportingPresentation PreparationLogistics CoordinationWorkflow Efficiency Improvement

Soft Skills

Organizational SkillsTime ManagementProfessional CommunicationDiscretionFollow-Through

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointCollaboration ToolsAI-Enabled Tools

Industry Keywords

Administrative SupportCorporate EnvironmentStakeholder CommunicationProject ManagementVirtual Meetings

About the role

Key responsibilities & impact

Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders.
Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups.
Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
Coordinate travel as needed and prepare/submit expense reports in company systems.
Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.

Requirements

What you’ll need

At least 5 years of supporting an executive or team in a corporate environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
Interest in (or experience using) AI tools to support administrative and organizational work.

Benefits

Comp & perks

healthcare coverage
401k matching
range of other benefits