Executive Assistant II

Hearst Networks EMEA

Executive Assistant II providing administrative support for A+E teams managing schedules and logistics. Working in a hybrid model with a focus on AI tools and collaboration.

Posted 7/10/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $40 - $46 per hourWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders.
Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups.
Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
Coordinate travel as needed and prepare/submit expense reports in company systems.
Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.

Requirements

What you’ll need

At least 5 years of supporting an executive or team in a corporate environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
Interest in (or experience using) AI tools to support administrative and organizational work.

Benefits

Comp & perks

healthcare coverage
401k matching
range of other benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementExpense ReportingDocument DraftingResearchReportingPresentation PreparationLogistics CoordinationWorkflow Efficiency Improvement

Soft Skills

Organizational SkillsTime ManagementProfessional CommunicationDiscretionFollow-Through