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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational and communication skills while managing complex executive schedules and international travel logistics. Proficient in maintaining discretion and professionalism in all interactions, ensuring seamless support for senior executives.
Highest-signal resume keywords
Executive Support ExperienceInternational Travel Logistics ManagementCalendar ManagementMicrosoft Office Suite ProficiencyStrong Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel Logistics ManagementEvent CoordinationExpense ProcessingReport Preparation
Soft Skills
Attention to DetailDiscretionFlexibilityGatekeepingTime Management
Tools & Technologies
Microsoft Office SuiteGoogle WorkspaceCalendar Management Tools
Industry Keywords
Executive AssistantCommercial SupportSales FunctionGlobal Corporate Environment
About the role
Key responsibilities & impact- Own the President's complex calendar — managing and prioritizing meetings across global time zones with efficiency and judgment.
- Monitor time-sensitive emails, deadlines, and follow-up actions, ensuring nothing is missed.
- Screen calls, emails, and requests — acting as a confident gatekeeper and handling correspondence on the President's behalf where appropriate.
- Prepare thorough briefing materials, agendas, reports, and presentations ahead of all key meetings.
- Arrange full meeting support: scheduling, papers, minutes, action tracking, and follow-through.
- Proactively plan and manage all aspects of domestic and international travel — flights, visas, accommodation, ground transport, and detailed itineraries.
- Provide responsive, 24/7 support during travel to address last-minute changes or challenges.
- Anticipate logistical complexities across time zones and ensure seamless trip execution.
- Support the preparation of client-facing presentations, proposals, and materials in partnership with the commercial team.
- Coordinate client meeting logistics including venue, catering, and pre-reads.
- Liaise professionally with business partners, clients, and stakeholders on behalf of the President.
- Maintain discretion when handling commercially sensitive information and relationships.
- Plan and execute team events, offsites, and internal strategy sessions end-to-end.
- Support the organization of sales conferences and commercial leadership events, managing all logistics from concept through delivery.
- Coordinate with vendors, venues, and internal stakeholders to ensure events run on time and on budget.
- Process expenses, purchase orders, and accounting-related items on behalf of the President.
- Liaise with the Office Manager and reception team to book meeting rooms and arrange catering.
- Serve as backup support for the front desk during absences, ensuring a professional and welcoming experience for all visitors.
- Provide general administrative and project support as needed across a growing, evolving business.
Requirements
What you’ll need- 5+ years of experience as an Executive Assistant supporting senior executives, ideally in a global corporate environment.
- Prior experience supporting a commercial, sales, or business development function — you understand the pace and priorities of a revenue-driven team.
- Proven track record managing complex international travel logistics and high-level executive schedules.
- Exceptional organizational skills, impeccable attention to detail, and the ability to manage competing priorities without losing composure.
- Strong written and verbal communication skills — you represent the President with professionalism in every interaction.
- Confident acting as gatekeeper — able to push back on requests diplomatically and protect the President's time.
- Tech-savvy: proficient in Microsoft Office Suite (including advanced PowerPoint and Excel), Google Workspace, and calendar management tools.
- Highly discreet and trusted with confidential information — this is non-negotiable.
- Flexible and globally minded — comfortable working across time zones and occasionally outside standard hours when needed.
Benefits
Comp & perks- Health insurance
- Flexible working hours
- Professional development opportunities