Senior Executive Assistant

EmPRO Insurance

Executive Assistant providing high-level administrative support to multiple senior executives. Ensuring efficient day-to-day operations and effective communication within the executive leadership team.

Posted 7/3/2026full-timeRoslyn • New York • 🇺🇸 United StatesSenior💰 $100,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Provide Executive level administrative support including, but not limited to maintaining executive calendars, scheduling and prioritizing meetings and resolving schedule conflicts
Type correspondence, reports, compose memos, answer/screen telephone calls for the department
Coordinate and work with the Executive Staff to ensure smooth running of the Executive area
Perform other administrative duties such as filing, photocopying, scanning, faxing and opening/distributing mail
Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for Executive level review
Serve as a liaison between executives, employees, clients, vendors, board members, and external business partners
Provide Executives with all relevant material for meetings in advance
Organize meeting materials/agendas for President & COO in office binders by subject matter on a timely basis
Act as liaison between Board Members and Executive Staff; schedule board meetings and communicate pertinent information
Compile Board Books for distribution to board members for monthly meetings
Complete Bio Affidavits for Board Members and other Senior Staff
Schedule and coordinate internal and external meetings, board meetings, committee meetings, and executive events
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and reconciling expense reporting
Manage and reconcile WB Mason book of business for all departments; notify staff when deliveries are made and collect proper paperwork
Order office supplies for Executive area
Approve invoices in Sage / Quadient
Reflect and keep up to date all time off on Executive team calendars for reference
Act as contact person for EmPRO International to obtain signatures, etc. from Executive team
Reconcile monthly TD Bank statements for CEO and President and prepare check request along with backup receipts and submit to Finance A/P
Distribute weekly MPL newsletter via email to list of recipients
Assist with onboarding activities and logistics for executive-level hires
Exercise exceptional judgment in handling confidential, sensitive, and proprietary information.

Requirements

What you’ll need

Bachelor's degree preferred; equivalent combination of education and experience will be considered
Minimum 4 – 6 years’ experience supporting multiple executives simultaneously in a fast-paced environment is required
Accurate typing at 40 wpm
Intermediate to advanced knowledge of Microsoft Word and Outlook
Intermediate knowledge of Excel and PowerPoint strongly preferred
Extensive experience managing complex executive calendars, including coordinating and prioritizing meetings and resolving scheduling conflicts
Proficient in the use of Microsoft Teams and other virtual meeting platforms
Exceptional business writing skills; ability to draft professional correspondence on behalf of senior executives
Demonstrate a high level of discretion by handling sensitive information with care
Ability to work independently and anticipate executive needs
Possess strong problem-solving skills and be able to work calmly under pressure
Ability to maintain a cooperative, courteous, and professional relationship while speaking with other departments
Must be detail-oriented, possess strong time management skills and be able to organize and prioritize effectively
Ability to remain stationary for extended periods while working at a computer
Ability to occasionally lift and move office materials weighing up to 10 pounds
Must be able to work onsite, Monday – Friday from 9:00 am to 5:00 pm and have the flexibility to work additional hours as needed to support business demands and executive schedules.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account EmPRO Insurance Website LinkedIn All Job Openings 51 - 200 employees ⚕️ Healthcare Insurance 🤝 B2B Healthcare Insurance
B2B EmPRO Insurance is a regional medical malpractice insurance carrier that provides tailored professional liability coverage and support services to physicians, physician groups, and healthcare facilities across the Northeastern United States. The company emphasizes risk management, claims reporting and defense, peer support, education (including CME), and resources to help healthcare professionals protect their practices, reputations, and careers. Senior Executive Assistant 🔥 2 hours ago 🏢 Roslyn – Onsite 💵 $100k - $120k / year ⏰ Full Time 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide Executive level administrative support including, but not limited to maintaining executive calendars, scheduling and prioritizing meetings and resolving schedule conflicts
Type correspondence, reports, compose memos, answer/screen telephone calls for the department
Coordinate and work with the Executive Staff to ensure smooth running of the Executive area
Perform other administrative duties such as filing, photocopying, scanning, faxing and opening/distributing mail
Prepare, edit, and proofread correspondence, presentations, reports, and other business documents for Executive level review
Serve as a liaison between executives, employees, clients, vendors, board members, and external business partners
Provide Executives with all relevant material for meetings in advance
Organize meeting materials/agendas for President & COO in office binders by subject matter on a timely basis
Act as liaison between Board Members and Executive Staff; schedule board meetings and communicate pertinent information
Compile Board Books for distribution to board members for monthly meetings
Complete Bio Affidavits for Board Members and other Senior Staff
Schedule and coordinate internal and external meetings, board meetings, committee meetings, and executive events
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and reconciling expense reporting
Manage and reconcile WB Mason book of business for all departments; notify staff when deliveries are made and collect proper paperwork
Order office supplies for Executive area
Approve invoices in Sage / Quadient
Reflect and keep up to date all time off on Executive team calendars for reference
Act as contact person for EmPRO International to obtain signatures, etc. from Executive team
Reconcile monthly TD Bank statements for CEO and President and prepare check request along with backup receipts and submit to Finance A/P
Distribute weekly MPL newsletter via email to list of recipients
Assist with onboarding activities and logistics for executive-level hires
Exercise exceptional judgment in handling confidential, sensitive, and proprietary information. 🎯 Requirements
Bachelor's degree preferred; equivalent combination of education and experience will be considered
Minimum 4 – 6 years’ experience supporting multiple executives simultaneously in a fast-paced environment is required
Accurate typing at 40 wpm
Intermediate to advanced knowledge of Microsoft Word and Outlook
Intermediate knowledge of Excel and PowerPoint strongly preferred
Extensive experience managing complex executive calendars, including coordinating and prioritizing meetings and resolving scheduling conflicts
Proficient in the use of Microsoft Teams and other virtual meeting platforms
Exceptional business writing skills; ability to draft professional correspondence on behalf of senior executives
Demonstrate a high level of discretion by handling sensitive information with care
Ability to work independently and anticipate executive needs
Possess strong problem-solving skills and be able to work calmly under pressure
Ability to maintain a cooperative, courteous, and professional relationship while speaking with other departments
Must be detail-oriented, possess strong time management skills and be able to organize and prioritize effectively
Ability to remain stationary for extended periods while working at a computer
Ability to occasionally lift and move office materials weighing up to 10 pounds
Must be able to work onsite, Monday – Friday from 9:00 am to 5:00 pm and have the flexibility to work additional hours as needed to support business demands and executive schedules. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

Accurate Typing (40 WPM)Microsoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsVirtual Meeting PlatformsDocument PreparationExpense ReportingTime Management

Soft Skills

Problem-Solving SkillsDiscretionProfessional CommunicationDetail-OrientedOrganizational Skills