Virtual Assistant

Burjline Builders

Virtual Assistant managing schedules, emails, and projects for Burjline Builders' small business operations. Fully remote with flexible arrangements for project coordination and communication.

Posted 7/4/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients
Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks
Process invoices, track expenses, and maintain financial records in our accounting system
Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables
Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data
Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly
Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person
Research vendors, pricing, and solutions for business needs and present findings to leadership
Maintain organized digital filing systems and ensure documents are easy for the team to find
Assist with social media posting, basic content updates to the website, or other communication tasks as needed

Requirements

What you’ll need

2+ years of experience in an administrative, office support, or virtual assistant role
Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)
Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools
Strong written and verbal communication skills—you explain things clearly and catch errors before they happen
Ability to organize multiple tasks and deadlines without constant direction
Reliable internet connection and a quiet, professional workspace for calls and meetings
Comfortable working independently in a remote environment with minimal supervision
High school diploma or equivalent; some college or business administration certification is a plus

Benefits

Comp & perks

Fully remote position with flexible work-from-home setup
Health insurance (medical, dental, vision) with company contribution after 90 days
Paid time off: 15 days per year plus company holidays
Professional development budget ($500 annually) for courses, certifications, or training
Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales
Collaborative team culture with regular video check-ins and clear communication
Equipment stipend ($300-500) to set up your home office

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Calendar ManagementEmail OrganizationInvoice ProcessingSpreadsheet CreationDocument PreparationCustomer Inquiry HandlingResearch SkillsDigital Filing Systems Management

Soft Skills

Strong CommunicationOrganizational SkillsAbility To Work Independently

Certifications

Business Administration Certification