Virtual Executive Assistant

Zirtual

Executive Assistant supporting clients with scheduling, communications, and operations at Zirtual. Requires strong organizational skills and the ability to manage multiple priorities in a remote setting.

Posted 7/15/2026contractRemote • New York • 🇺🇸 United StatesJuniorMid-Level💰 $1,500 - $3,800 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while effectively managing complex calendars, communications, and travel arrangements. Proficient in supporting multiple clients and executives with a proactive and solution-oriented approach.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationBilingual CommunicationDocument PreparationData Entry

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Typing Ability (50 WPM)Document PreparationData EntryFile OrganizationRecord Maintenance

Soft Skills

Organizational SkillsTime ManagementAttention to DetailProactive MindsetCommunication Skills

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Executive AssistantAdministrative AssistantClient LiaisonProject CoordinationRemote Work

About the role

Key responsibilities & impact

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

What you’ll need

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy
Bilingual (English/French and/or Spanish)
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Zirtual Website LinkedIn All Job Openings 201 - 500 employees Founded 2011 🤝 B2B ☁️ SaaS 🎯 Recruiter 💰 $650k Debt Financing on 2015-07 B2B
SaaS
Recruitment Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs. Virtual Executive Assistant 🔥 23 minutes ago 🗽 New York – Remote 💵 $1.5k - $3.8k / month ⏳ Contract/Temporary 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them
Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts
Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking
Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events
Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency 🎯 Requirements
Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy
Bilingual (English/French and/or Spanish)
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
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